06.05.2025 City Council PacketAMMON CITY COUNCIL
June 5, 2025 - 6:00pm
2135 S Ammon Road, Ammon, ID 83406
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PUBLIC COMMENT
June 5 – City Council Meeting
June 11 – Employee Lunch @ Petersen
June 12 – City Council Work Session
UPCOMING
MEETINGS WILL BE AVAILABLE VIA ZOOM:
htp://zoom.cityofammon.us/
Meeting ID: 208 612 4000 - Passcode: 26666
AGENDA
CALL TO ORDER:
Mayor Sean Coletti at 6:00 p.m.
Pledge of Allegiance – Council Member Oswald
Prayer – Council Member Wessel
EXECUTIVE SESSION: 1.Pursuant to Idaho Code 74-206(b): To consider the evaluation, dismissal or disciplining of
… an employee
2.Pursuant to Idaho Code 74-206(f): (f) To communicate with legal counsel for the public
agency to discuss the legal ramifications of and legal options for pending litigation, or
controversies not yet being litigated but imminently likely to be litigated.
CONSENT AGENDA:
1.Accounts Payable Report: Exhibit A
2.Minutes: May 15, 2025 – Regular Meeting – Page 2
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (3-minute limit)
PUBLIC HEARINGS 1.Public Hearing #2025-012 Amending Title 2 Chapter 1, Section 2 and 3 regarding the
organization of the Planning and Zoning Commission – Page 139
ACTION ITEMS:
1.Appointment of Interim City Clerk (Micah Austin, City Administrator) – Page 8
2.Approval of Bids for Fiber Optic Drilling Services According to Idaho Code 67-2803 and 67-
5711(c) (Bryan Bankhead, Network Administrator) – Page 9
3.Consideration of Contract for Service with Ronald McDonald House (Micah Austin, City
Administrator) – Page 39
4.Consideration of Resolution 2025-006, Adopting the City of Ammon Personnel Policy
Manual (April Forrest, HR Director) – Page 45
5.Consideration of Ordinance 733 Amending Title 10, Chapters 5 and 37 (Cindy Donovan,
City Planner) – Page 124
6.Ordinance 734 Amending Title 2 Chapter 1, Section 2 and 3 regarding the organization of
the Planning and Zoning Commission (Cindy Donovan, City Planner) – Page 1397.Consideration of Commercial Preliminary Plat for Granite Creek Subdivision (Cindy
Donovan, City Planner) – Page 147
8.Consideration of Commercial Standard Development Agreement for Granite Creek
Subdivision (Cindy Donovan, City Planner) – Page 152
DISCUSSION ITEMS:
1.Update on 1St and 17th Street Construction Projects
2.Issuance of Reckless Driving citation for driving the wrong way on a one-way street
3.Miscellaneous
EXECUTIVE SESSION:
1.Pursuant to Idaho Code 74-206(a): To consider hiring a public officer2.Pursuant to Idaho Code 74-206(b): To consider the evaluation, dismissal or disciplining of
[…] an employee
ADJOURN
Next Reference Numbers: Resolution number: 2025-007; Ordinance No. 736
Ammon City Council Regular Mee�ng 05.15.2025 Page 1 of 6
AMMON CITY COUNCIL MINUTES
THURSDAY, MAY 15, 2025 – 6:00 P.M.
2135 SOUTH AMMON ROAD
AGENDA
CALL TO ORDER:
Mayor Sean Coletti at 6:00 p.m.
Pledge of Allegiance – Council Member Fullmer
Prayer – Council Member Oswald
CONSENT AGENDA:
1.Accounts Payable Report:i.Exhibit A
2.Minutes:
i.May 1, 2025 – Regular Meetingii.May 8, 2025 – Work Session
iii.May 12, 2025 – Joint Commission Meeting
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (3-minute limit)
ACTION ITEMS:
1.Title 10 Amendments Chapters 5 and 37 (Cindy Donovan, City Planner)
2.Master Plan Granite Creek Commercial (Cindy Donovan, City Planner)
3.Ordinance 735 Amending Title 4 Chapter 14, Bartenders (Kristina Buchan, City Clerk)
4.BMPO Federal Project Support 17th Street Access Improvements (Tracy Bono, City Engineer)
5.Purchase of Property 45th Right of Way Property (Tracy Bono, City Engineer)
DISCUSSION ITEMS: 1. 1
St and 17th Street Construction Update
2.Miscellaneous
EXECUTIVE SESSION:
1.Pursuant to Idaho Code 74-206(a): To consider hiring a public officer2.Pursuant to Idaho Code 74-206(b): To consider the evaluation, dismissal or disciplining of … an employee
3.Pursuant to Idaho Code 74-206(c): To acquire an interest in real property not owned by a public agency
4.Pursuant to Idaho Code 74-206(f): To communicate with legal counsel for the public agency to discuss
the legal ramifications of and legal options for pending litigation
ADJOURN
MINUTES
City Officials Present:
Mayor Sean Cole�
Councilmember Scot Wessel
Councilmember Jeff Fullmer
Councilmember Kris Oswald
Councilmember Sid Hamberlin
Councilmember Heidi Boyle
Council President Russell Slack
City Atorney Scot Hall
City Administrator Micah Aus�n
City Engineer Tracy Bono
City Planner Cindy Donovan
City Clerk Kris�na Buchan
Ammon City Council June 5, 2025 Page 2 of 166
Ammon City Council Regular Mee�ng 05.15.2025 Page 2 of 6
CALL TO ORDER:
Mayor Sean Coletti at 6:00 p.m.
Pledge of Allegiance – Council Member Fullmer
Prayer – Council Member Oswald
CONSENT AGENDA:
1.Accounts Payable Report:
i.Exhibit A
2.Minutes:
i.May 1, 2025 – Regular Meeting
ii.May 8, 2025 – Work Session
iii.May 12, 2025 – Joint Commission Meeting
It was moved by Council Member Boyle and seconded by Council Member Hamberlin to approve the
Consent Agenda, excluding item 22217 for right of way purchase which is to be considered later on the
agenda.
Wessel, yes; Oswald, yes; Fullmer, yes; Slack, yes; Boyle, yes; Hamberlin, yes. Motion passes
unanimously with vote by roll call
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (3-minute limit)
There was no public comment
ACTION ITEMS:
1.Title 10 Amendments Chapters 5 and 37 (Cindy Donovan, City Planner)
City Planner Cindy Donovan reviewed the proposed changes with Council noting that they
had already been seen by Planning and Zoning. PZ was concerned about the proposal
compared to current lot sizes throughout the City.
Discussion of lot widths. Comparison to County lots.
Compliance:
-This request is in compliance with the Comprehensive Plan and City Ordinance.
Criteria for Decision:
-10-4-1: ORDINANCE AND MAP MAY BE AMENDED: This zoning ordinance, including the
map, may be amended, supplemented, changed or modified from time to time, consistent
with Idaho Code Title 67, Chapter 65.
Summary of Analysis:
1. Chapter 5 - Supplementary Regulations to Zones
a.10-5-23 (O) Lighting of Parking Areas – added reference to 10-5-28 Outdoor and
Exterior Lighting
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b.10-5-24 (B) Right of Way Park Strip – added text regarding plantings in this area
2.Chapter 37 – District Use Matrix
a.10-37-2 (A) Dimensional Standards by Zone – amended minimum lot area in the
following zones:
i.RP – from 12,000 to 15,000 square feet
ii.RP-A – from 10,000 to 13,000 square feet
iii.R-1 – from 5,000 to 8,000 with a minimum lot width of 75 feet
iv.R1-A – from 5,000 to 6,000 per unit with a minimum lot width of 52 feet per unit
b.10-37-2 (A) Dimensional Standards by Zone – removed conditions of P6 and P7 based on
amendments to State Statute which will take effect on July 1, 2025.
c.10-37-2 (B) Side Setback Minimum – deleted text regarding no side yard requirement for
accessory buildings located more than twelve (12) feet behind the main building.
d.10-37-2 (C) Right of Way Park Strip – added text regarding plantings in this area
3.Chapter 41 was noticed, but no amendments are proposed at this time.
It was moved by Council Member Oswald and seconded by Council Member Boyle to approve the
amendments to Title 10 Chapters 5 and 37 finding it is in compliance with the Comprehensive Plan and
City Ordinances.
Wessel, yes; Oswald, yes; Fullmer, yes; Slack, yes; Boyle, yes; Hamberlin, yes. Motion passes
unanimously with vote by roll call
2.Master Plan Granite Creek Commercial (Cindy Donovan, City Planner)
City Planner Cindy Donovan reviewed the Master Plan for Granite Creek.
Discussion of location and lots – future roads and accesses.
Cindy briefly reviewed items that were being proposed in the development agreement.
Criteria for Decision:
-10-29-7 (E): A master plan incorporating the entirety of a property, shall be submitted to
the Planning and Zoning Commission for recommendation and action of approval or denial
by the City Council. The master plan can be presented with the preliminary plat for the first
division of a subdivision.
-10-29-7 (C): Elements of the master plan shall include:
1.General concept of the development, including, but not limited to, lots, streets, alleys,
and parks and open space.
2. Phasing plan showing divisions
3.Number of lots and/or units for the total development and per division
4. Density of units per acre for the total development and per division
5.Number of acres for the total development and per division
6.Amount of open space in acres
Ammon City Council June 5, 2025 Page 4 of 166
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7. Connectivity to surrounding areas through streets and trails
8. General utility layout – not required to be engineered at master plan
Summary of Analysis:
1. The Comprehensive Plan Future Land Use Map shows the property as Heavy Commercial
2. Five phases are planned for this development
3. Master Plan shows a total of 36 proposed units being divided as follows:
− Division 1: 6 units
− Division 2: 10 units
− Division 3: 4 units
− Division 4: 10 units
− Division 5: 6 units
4. Property will have an access road from east to west, with a cross-access easement
connecting to commercial zoned property to the south
5. Developer will be required to have an agreement with City of Idaho Falls regarding
improvements to 25th East.
6. Developer will be required to participate in improvements to the property frontage along
49th South
It was moved by Council Member Fullmer and seconded by Council Member Wessel to approve the
Granite Creek Commercial Master Plan finding it is in compliance with the Comprehensive Plan and
City Ordinance subject to technical review.
Wessel, yes; Oswald, yes; Fullmer, yes; Slack, yes; Boyle, yes; Hamberlin, yes. Motion passes
unanimously with vote by roll call
3. Ordinance 735 Amending Title 4 Chapter 14, Bartenders (Kristina Buchan, City Clerk)
City Clerk Kristina Buchan reviewed the changes being proposed noting that Council had
previously discussed removing the background check. Council questioned if there would be
any impact on community safety, Buchan noted that requiring safe server training would do
more for the community.
Recommendation
- Staff recommends removing requirements for background checks for bartenders and
replacing it with “safe server” style training.
Summary of Analysis
1. Ammon City Code 4-14-3 requires an application and full background check for each
bartender in Ammon
2. Background checks require up to three weeks for processing by the State ● Plus, mailing
costs and Staff time
Ammon City Council June 5, 2025 Page 5 of 166
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3.City Staff met with local liquor license holders in 2023 where concerns were brought up
about the necessity for a background check
4.License holders would benefit from safe service style training for their employees as
Idaho background checks are publicly accessible
5.Applicants would be asked to provide proof of their training at the time of application or
renewal (this was done previously when childcare worker licenses were handled in office)
6. 31 individuals currently licensed ● Current fee is $90 every 2 years
●$40 for license
●$50 for background check ($35 goes to state)
7.Change would assist businesses by lessening the cost for a high-turnover position in
Ammon
8.Information can be shared with businesses on how to conduct a background check on
their employees should they wish to do so
It was moved by Council Member Slack and seconded by Council Member Oswald to dispense with the
rule requiring three readings and that the three readings be waived.
Wessel, yes; Oswald, yes; Fullmer, yes; Slack, yes; Boyle, yes; Hamberlin, yes. Motion passes
unanimously with vote by roll call
It was moved by Council Member Slack and seconded by Council Member Oswald to adopt Ordinance
735 and summary on its third and final reading.
Wessel, yes; Oswald, yes; Fullmer, yes; Slack, yes; Boyle, yes; Hamberlin, yes. Motion passes
unanimously with vote by roll call
4.BMPO Federal Project Support 17th Street Access Improvements (Tracy Bono, City Engineer)
City Engineer Tracy Bono reviewed the plan for the BMPO improvements, including dividers
on 17th St to prevent left turns. Bono added that the support would allow funding to come
through for the project.
Recommendation
-Staff recommends supporting the access restriction on 17th with the BMPO 17th Street
Federal Project as laid out in the design drawings.
Summary of Analysis
1.According to safety recommendations and standards.
It was moved by Council Member Slack and seconded by Council Member Wessel to support the
access restriction on 17th with the BMPO 17th Street Federal Project as laid out in the design
drawings.
Wessel, yes; Oswald, yes; Fullmer, yes; Slack, yes; Boyle, yes; Hamberlin, yes. Motion passes
unanimously with vote by roll call
5.Purchase of Property 45th Right of Way Property (Tracy Bono, City Engineer)
Ammon City Council June 5, 2025 Page 6 of 166
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It was moved by Council Member Slack and seconded by Council Member Hamberlin to approve to
approve the purchase of ROW from Adam and Emily Ellison in the amount of $
30,096.28.
Wessel, yes; Oswald, yes; Fullmer, yes; Slack, yes; Boyle, yes; Hamberlin, yes. Motion passes
unanimously with vote by roll call
DISCUSSION ITEMS:
1.1St and 17th Street Construction Update
City Engineer Bono reported that the project is continuing well and crews were working
through the rain to keep reopening on time.
2.Miscellaneous
EXECUTIVE SESSION:
1.Pursuant to Idaho Code 74-206(a): To consider hiring a public officer
2.Pursuant to Idaho Code 74-206(b): To consider the evaluation, dismissal or disciplining of
… an employee
3.Pursuant to Idaho Code 74-206(c): To acquire an interest in real property not owned by a
public agency
4.Pursuant to Idaho Code 74-206(f): To communicate with legal counsel for the public
agency to discuss the legal ramifications of and legal options for pending litigation
It was moved by Council Member Slack and seconded by Council Member Fullmer to enter into
Executive Session pursuant to Idaho Code 74-206 (a) & (b). Wessel, yes; Oswald, yes; Fullmer, yes; Slack, absent; Boyle, yes; Hamberlin, yes. Motion passes
unanimously with vote by roll call
In: 7:24pm out: 9:28pm
ADJOURN
The mee�ng adjourned at 9:28pm
______________________________
Sean Cole�, Mayor
_____________________________
Kris�na Buchan, City Clerk
Ammon City Council June 5, 2025 Page 7 of 166
Ammon City Council
June 5, 2025
Mayor Coletti and City Councilmembers:
Appointment of Interim City Clerk
Staff Presenting:
Micah Austin, City Administrator
Recommendation
-Appoint Micah Austin as Interim City Clerk.
Summary of Analysis
1.Kristin Buchan, former Ammon City Clerk, has taken a position in Caldwell, Idaho as their Deputy
City Clerk. The position of Ammon City Clerk is now vacant.
2.Idaho Code requires that a city must have a City Clerk and outlines the specific duties of that
position. According to Idaho code 50-204, "The mayor, except as otherwise provided...with the
consent of the council shall appoint a city clerk, a city treasurer, a city attorney and such other
officers as may be deemed necessary for the efficient operation of the city."
3.While the statute does not discuss an "interim" appointment, it is a common and necessary
practice to appoint an interim officer to ensure the continuity of essential city services and
statutory obligations during a vacancy until a permanent appointment is made.
4.According to Idaho Code § 50-207, the duties of the City Clerk are as follows, “"The city clerk
shall keep a correct journal of the proceedings of the council and shall have the custody of all
laws and ordinances of the city. He may administer oaths to any person concerning any matter
submitted to him or the city council."
5.Staff recommends appointing Micah Austin, City Administrator, as the Interim City Clerk with an
effective date of June 5, 2025. Mr. Austin has taken on many of the responsibilities of the City
Clerk and is in the best position to ensure the duties of the clerk are completed.
6.Several other employees of the City of Ammon have also taken on duties of the City Clerk while
the position is vacant. Some of these employees include Cindy Donovan, Heather McBride,
Crystal Mullins, Jennifer Belfield, and others.
Financial Impact
-While the position of City Clerk is vacant, the City of Ammon will save on the personnel costs for
that position.
Motion
“I move to appoint Micah Austin as the Interim City Clerk with an effective start date of June 5,
2025, pursuant to Idaho Code § 50-204.”
Attachments:
1.None.
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.cityofammon.us Page | 1 Ammon City Council June 5, 2025 Page 8 of 166
Ammon City Council
June 5, 2025
Mayor Coletti and City Councilmembers:
Approval of RFP Bids for Fiber Optic Drilling Services
Staff Presenting:
Bryan Bankhead, Network Administrator
Recommendation
-Approval of low bid for fiber optic drilling services for LID 6.
Summary of Analysis
1.Idaho Code 67-2803 and 67-5711(c) dictates bid laws for public infrastructure and public
services.
2.On May 16, 2025, the RFP was advertised. On May 30, 2025, the bidding window closed.
3.We received the following bids:
●KM - Ammon Townsite
●Snake River Drilling - Ammon Townsite
●Snake River Drilling - Trailwood
●Utah - Ammon Townsite
●Utah - Trailwood Village
4.Based on the bids submitted, SRD is the low bid. Staff recommends approval of SRD for the
project.
Financial Impact
-Cost of bids
o KM w/ Restoration w/out Restoration
▪Ammon Townsite No Bid Ammon Townsite $262,016
▪Trailwood Village No Bid Trailwood Village No Bid
o Snake River Drilling w/ Restoration w/out Restoration
▪Ammon Townsite $236,112 Ammon Townsite $213,112
▪Trailwood Village $153,325 Trailwood Village $136,325
o Niels Fugal Sons Co w/ Restoration w/out Restoration
▪Ammon Townsite $582,036 Ammon Townsite $564,575
▪Trailwood Village $664,456 Trailwood Village $664,522
Motion
“I move to approve the low bid from Snake River Drilling LLC for fiber optic drilling services and
authorize the mayor to sign a contract for services.”
Attachments:
1.RFP
a.RFP Ammon Townsite.pdf
b.RFP Ammon Townsite.pdf
2.Bids
Ammon City Council June 5, 2025 Page 9 of 166
a.KM RFP Responce - Ammon Townsite.pdf
b.SRD RFP Response - Ammon Townsite.pdf
c.SRD RFP Response - Trailwood Village.pdf
d.Niels Fugal Sons Co RFP Responce - Ammon Townsite.pdf
e.Niels Fugal Sons Co RFP Responce - Trialwood Village.pdf
Ammon City Council June 5, 2025 Page 10 of 166
City of Ammon, Idaho Request for Proposals
Fiber Optics Department Fiber Optic Construction
City of Ammon, Idaho
Request for Proposals (RFP)
for
Fiber Optic Construction
May 14, 2025 1
Ammon City Council June 5, 2025 Page 11 of 166
City of Ammon, Idaho Request for Proposals
Fiber Optics Department Fiber Optic Construction
1.0 INTRODUCTION
The City of Ammon is requesting proposals from qualified consultants to perform fiber optic construction
work. The City desires to perform construction in the subdivision of Trailwood Village. If selected, the
firm would coordinate its activities and services provided to the City directly with the City of Ammon
Fiber Optics Department.
1.1 SYSTEM DESCRIPTION
In 2010 the City of Ammon began construction of a municipally-owned fiber optic system. Since that
time, we have invested in over 150 miles of fiber optic infrastructure. This infrastructure was initially
dedicated to the operational needs of the City. Today this infrastructure serves City operations, the local
911 dispatch center, first responders, eight different service providers, 110+ area businesses and over
2500 residential properties. The City has received grant money and desires to provide fiber optic
connections to those in areas where current Local Improvement District efforts have not reached. Firms
responding to this RFP should review the provided maps and designs prior to submitting.
1.2 SUBMITTAL REQUIREMENTS
The City of Ammon will accept fiber optic construction quotes via email sent to the office of the City
Clerk (clerk@cityofammon.us ) until 5:00 PM local time on Friday, May 30, 2025. Only electronic copies
are accepted. Electronic copies shall be emailed to the City Clerk, Kristina Buchan, at
clerk@cityofammon.us by the deadline listed in this paragraph. No submittals will be accepted after that
time and date. Proposals are limited to a maximum length of ten (10) standard 8 ½” X 11” pages.
The City reserves the right to reject any or all proposals, or to accept the lowest submitted bid that
fulfills all of the requirements. The City reserves the right to waive any and all informalities in the
submittal process, or within any Statement of Qualifications. The City may require up to ninety days (90)
days after opening the proposals to make a final decision.
Any questions or requests for clarification related to this Request for Proposals must be submitted in
writing to clerk@cityofammon.us. Firms interested in submitting Proposals shall be responsible to check
the website for updated responses to questions.
Firms should include a cover letter with their Proposals, addressed to Mayor Sean Coletti and the
Ammon City Council. All costs incurred by the firm in preparing a response to this Request for Proposals
shall be at the submitting parties sole expense.
2.0 SCOPE OF WORK
Firms responding to this RFP must understand the scope of work requested by the City of Ammon. The
Scope of Work is summarized below:
May 14, 2025 2
Ammon City Council June 5, 2025 Page 12 of 166
City of Ammon, Idaho Request for Proposals
Fiber Optics Department Fiber Optic Construction
1.Review the coverage area, conduit counts, and box locations. An interactive map is given to
review at the link below. This interactive map can provide conduit lengths and rough box
locations as well as other design and construction details required to submit an informed bid.
This RFP will only cover Conduit Only, in Trailwood Village Zone Section A (Red), B (Yellow), C
(Purple), D (Pink - Completed), E (Blue), F (Orange). Zones have a Red circle with requirements
for that zone included there. The applicable area is also shown below. Please view the interactive
map in the link for the map key. A printed map can be picked up from City Hall upon request.
2.https://www.google.com/maps/d/edit?mid=165_NuRUBxv8bpktNvupTIy8-g5CYQXY&usp=sharin
g
May 14, 2025 3
Ammon City Council June 5, 2025 Page 13 of 166
City of Ammon, Idaho Request for Proposals
Fiber Optics Department Fiber Optic Construction
The City will not be responsible for the negligence of the Proposer, or any of its agents, employees, or
customers.
The Proposer shall procure and maintain for the duration of the contract, insurance for all claims for
injuries to persons or damages to property which may arise from or in conjunction with the performance
of the work hereunder by the Proposer, his agents, representatives, employees, or sub-contractors. The
cost of such insurance shall be borne by the Proposer and a Certificate of Insurance evidencing that such
insurance has been procured and is in force will be forwarded to the City before commencement of work
hereunder. Said insurance shall be maintained during the entirety of said contract term and shall name
the City of Ammon as an additional insured on said policy.
The City may, at any time request proof of current insurance on any one or all of the coverage’s required
below. The failure to maintain current insurance as required below may result in the termination of the
contract, save and except the Proposers' obligations to indemnify the city from all claims.
4.3 Cancelation Clause
Either party may terminate for cause or breach of contract. Either party may terminate the agreement
without cause by giving one hundred eighty (180) days’ notice.
May 14, 2025 5
Ammon City Council June 5, 2025 Page 14 of 166
City of Ammon, Idaho Request for Proposals
Fiber Optics Department Fiber Optic Construction
City of Ammon, Idaho
Request for Proposals (RFP)
for
Fiber Optic Construction
May 13, 2025 1
Ammon City Council June 5, 2025 Page 15 of 166
City of Ammon, Idaho Request for Proposals
Fiber Optics Department Fiber Optic Construction
1.0 INTRODUCTION
The City of Ammon is requesting proposals from qualified consultants to perform fiber optic construction
work. The City desires to perform construction in the subdivision of Ammon Townsite. If selected, the
firm would coordinate its activities and services provided to the City directly with the City of Ammon
Fiber Optics Department.
1.1 SYSTEM DESCRIPTION
In 2010 the City of Ammon began construction of a municipally-owned fiber optic system. Since that
time, we have invested in over 150 miles of fiber optic infrastructure. This infrastructure was initially
dedicated to the operational needs of the City. Today this infrastructure serves City operations, the local
911 dispatch center, first responders, eight different service providers, 110+ area businesses and over
2500 residential properties. The City has received grant money and desires to provide fiber optic
connections to those in areas where current Local Improvement District efforts have not reached. Firms
responding to this RFP should review the provided maps and designs prior to submitting.
1.2 SUBMITTAL REQUIREMENTS
The City of Ammon will accept fiber optic construction quotes via email sent to the office of the City
Clerk (clerk@cityofammon.us ) until 5:00 PM local time on Friday, May 30, 2025. Only electronic copies
are accepted. Electronic copies shall be emailed to the City Clerk, Kristina Buchan, at
clerk@cityofammon.us by the deadline listed in this paragraph. No submittals will be accepted after that
time and date. Proposals are limited to a maximum length of ten (10) standard 8 ½” X 11” pages.
The City reserves the right to reject any or all proposals, or to accept the lowest submitted bid that
fulfills all of the requirements. The City reserves the right to waive any and all informalities in the
submittal process, or within any Statement of Qualifications. The City may require up to ninety days (90)
days after opening the proposals to make a final decision.
Any questions or requests for clarification related to this Request for Proposals must be submitted in
writing to clerk@cityofammon.us. Firms interested in submitting Proposals shall be responsible to check
the website for updated responses to questions.
Firms should include a cover letter with their Proposals, addressed to Mayor Sean Coletti and the
Ammon City Council. All costs incurred by the firm in preparing a response to this Request for Proposals
shall be at the submitting parties sole expense.
2.0 SCOPE OF WORK
Firms responding to this RFP must understand the scope of work requested by the City of Ammon. The
Scope of Work is summarized below:
May 13, 2025 2
Ammon City Council June 5, 2025 Page 16 of 166
City of Ammon, Idaho Request for Proposals
Fiber Optics Department Fiber Optic Construction
1.Review the coverage area, conduit counts, and box locations. An interactive map is given to
review at the link below. This interactive map can provide conduit lengths and rough box
locations as well as other design and construction details required to submit an informed bid.
This RFP will only cover Conduit Only, in Ammon Townsite Zone Section A (Purple), B (Red), C
(Yellow), D (Pink), E (Green). The Black section seen on the interactive map has already been
completed. The applicable area is also shown below. Please view the interactive map in the link
for the map key. A printed map can be picked up from City Hall upon request.
2.https://www.google.com/maps/d/edit?mid=1_sPysZW_A0uLumzX__LRNLJhio1VIUQ&usp=shari
ng
May 13, 2025 3
Ammon City Council June 5, 2025 Page 17 of 166
City of Ammon, Idaho Request for Proposals
Fiber Optics Department Fiber Optic Construction
3.Drops to homes are not part of this project.
4.All Boxes have been installed.
5.Cut conduit at the top of the box and they should be plugged to prevent debris.
6.All conduits will contain electrical string (blue pull string). This will ensure that all conduits are
installed correctly and help with installation of fiber afterwards.
7.The City will provide all materials needed, including Conduit, and couplers. This RFP is only for
work performed.
8.The work is expected to be completed in 90 days from notification of the winning bid. The
completion time may be adjusted for reasonable requests.
9.A fee of $100 per day will be applied for each day that the project exceeds its completion time.
10.Please provide an RFP for one or both of the following two options:
a.Option 1: The selected contractor will be responsible for all labor, equipment, and
incidentals related to the installation. They would also be responsible for the complete
restoration of all affected areas to their original or better condition.
b.Option 2: The selected contractor will be responsible for all labor, equipment, and
incidentals related to the installation. The City will be responsible for all restoration
work required, of affected areas, following the contractor's installation activities, to their
original or better condition.
3.0 SUBMITTAL CONTENT:
In addition to the requirements of the Scope of Work, submittals are to include the following
information: Firm name, address, telephone, e-mail address, certificate of authority to do business in the
State of Idaho, and Name of Principal-in-Charge together with the name of the Project Manager and
Organizational Structure assembled to accomplish the project goals.
4.0 SELECTION CRITERIA
The City of Ammon Fiber Department will select the lowest bid, according to Idaho Code 67-2805(3).
4.0 CONTRACT CONSIDERATIONS
The City is not under any obligation to award a contract.
4.1 Term of Agreement
The term of the agreement will be limited to completion of the requirements outlined in the Scope of
Work.
4.2 Insurance
The Proposer will indemnify and save harmless the City, its officers, and employees from and against any
and all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, and attorney’s fees
arising out of a willful or negligent act or omission of the Proposer in the performance of this contract.
May 13, 2025 4
Ammon City Council June 5, 2025 Page 18 of 166
City of Ammon, Idaho Request for Proposals
Fiber Optics Department Fiber Optic Construction
The City will not be responsible for the negligence of the Proposer, or any of its agents, employees, or
customers.
The Proposer shall procure and maintain for the duration of the contract, insurance for all claims for
injuries to persons or damages to property which may arise from or in conjunction with the performance
of the work hereunder by the Proposer, his agents, representatives, employees, or sub-contractors. The
cost of such insurance shall be borne by the Proposer and a Certificate of Insurance evidencing that such
insurance has been procured and is in force will be forwarded to the City before commencement of work
hereunder. Said insurance shall be maintained during the entirety of said contract term and shall name
the City of Ammon as an additional insured on said policy.
The City may, at any time request proof of current insurance on any one or all of the coverage’s required
below. The failure to maintain current insurance as required below may result in the termination of the
contract, save and except the Proposers' obligations to indemnify the city from all claims.
4.3 Cancelation Clause
Either party may terminate for cause or breach of contract. Either party may terminate the agreement
without cause by giving one hundred eighty (180) days’ notice.
May 13, 2025 5
Ammon City Council June 5, 2025 Page 19 of 166
Ammon City Council June 5, 2025 Page 20 of 166
To: Mayor Sean Coletti and the Ammon City Council.
Snake River Drilling responds to the City of Ammon, Idaho Request for Proposals (RFP) for
Fiber Optic Construction - Trailwood Village
Ammon City Council June 5, 2025 Page 21 of 166
Scope of work:
Snake River Drilling LLC has reviewed the scope of work and feels comfortable moving forward
with the understanding that City of Ammon will provide all materials used for this project. This is
understood to include conduit, couplers, gravel, fill dirt, and other materials.
Options:
Snake River Drilling LLC has provided estimates for both options requested. One that includes
ground restoration and one that does not.
Contact Information & Organizational Structure:
Dylan Brooks
2527 Fieldstone Dr, Ammon, ID, 83401
208-539-7704
dylan@snakeriverdrilling.com
Project Manager - Principal in Charge
Dan Tracy
3723 Amarillo Dr, Ammon, ID, 83401
208-390-5318
dan@snakeriverdrilling.com
General Laborer
Insurance:
Snake River Drilling LLC carries insurance specific to directional drilling and the activities that it
includes. A COI specific to the City of Ammon can be provided if requested.
Project Start:
Snake River Drilling LLC accepts that the project completion time is 90 days after being
awarded along with the applicable penalty. Snake River Drilling LLC will request a start date that
allows it to complete other obligations it has, but also allows for the City of Ammon to be the
focus point when it starts.
Ammon City Council June 5, 2025 Page 22 of 166
License ID:RCE-69410
11341 W Chinden Blvd.
PO Box 83720
Boise, ID 83720-0063
(208) 334-3233 dopl.idaho.gov
Brad Little
Governor
Russell Barron
Administrator
State of Idaho
Division of Occupational and Professional Licenses
CERTIFICATION OF RECORD
Date of Certification: 31-Mar-2025
Public Record
Licensee Name: SNAKE RIVER DRILLING LLC
License Type: General Contractor
License Number: RCE-69410
Date of License Issuance: 09-Feb-2024
Expiration Date: 09-Feb-2026
Hours of CE (at the time of request): 0
License Status: Active
If you have any questions, please contact the Division at dopl.idaho.gov/onlineservices or by calling (208) 334-3233.
NOTE: The information contained on this letter is being made available as a public service by the Division of
Occupational and Professional Licenses. The information on this letter is made public pursuant to the Idaho Public
Records Law. The data is derived directly from individual license applications entered into the database. Licensing
credentials are primary-source verified and thus can be considered primary source license verification. None of the
content contained on this letter is intended to constitute legal or professional advice. Please note that some disciplinary
actions against licensees may not appear immediately. Appeals, effective dates of orders and other administrative
processes may delay posting on the information.
Russell Barron
Division Administrator
Ammon City Council June 5, 2025 Page 23 of 166
ESTIMATE
Snake River Drilling LLC
2184 Channing Way PO Box # 246
Idaho Falls, ID 83404-8034
office@snakeriverdrilling.com
+1 (208) 690-4830
www.snakeriverdrilling.com
Bill to
Bryan Bankhead
City of Ammon Fiber
2135 S Ammon Rd
Ammon, ID 83406 United States
Estimate details
Estimate no.: 1026
Estimate date: 05/27/2025
#Date Product or service Description Qty Rate Amount
1.Directional Drilling 1x1.25"9005 $9.00 $81,045.00
2.Directional Drilling 2x1.25"3120 $11.00 $34,320.00
3.Directional Drilling 2x1.25"+1x2"935 $16.00 $14,960.00
4.Directional Drilling 2x2"400 $15.00 $6,000.00
Note to customer
Trailwood Village Completion - No Restoration
Total $136,325.00
Accepted date Accepted by
Ammon City Council June 5, 2025 Page 24 of 166
ESTIMATE
Snake River Drilling LLC
2184 Channing Way PO Box # 246
Idaho Falls, ID 83404-8034
office@snakeriverdrilling.com
+1 (208) 690-4830
www.snakeriverdrilling.com
Bill to
Bryan Bankhead
City of Ammon Fiber
2135 S Ammon Rd
Ammon, ID 83406 United States
Estimate details
Estimate no.: 1027
Estimate date: 05/27/2025
#Date Product or service Description Qty Rate Amount
1.Directional Drilling 1x1.25"9005 $9.00 $81,045.00
2.Directional Drilling 2x1.25"3120 $11.00 $34,320.00
3.Directional Drilling 2x1.25"+1x2"935 $16.00 $14,960.00
4.Directional Drilling 2x2"400 $15.00 $6,000.00
5.Ground Restoration 1 $17,000.00 $17,000.00
Note to customer
Trailwood Village Completion - With Restoration
Total $153,325.00
Accepted date Accepted by
Ammon City Council June 5, 2025 Page 25 of 166
To: Mayor Sean Coletti and the Ammon City Council.
Snake River Drilling responds to the City of Ammon, Idaho Request for Proposals (RFP) for
Fiber Optic Construction - Ammon Townsite
Ammon City Council June 5, 2025 Page 26 of 166
Scope of work:
Snake River Drilling LLC has reviewed the scope of work and feels comfortable moving forward
with the understanding that City of Ammon will provide all materials used for this project. This is
understood to include conduit, couplers, gravel, fill dirt, and other materials.
Options:
Snake River Drilling LLC has provided estimates for both options requested. One that includes
ground restoration and one that does not.
Contact Information & Organizational Structure:
Dylan Brooks
2527 Fieldstone Dr, Ammon, ID, 83401
208-539-7704
dylan@snakeriverdrilling.com
Project Manager - Principal in Charge
Dan Tracy
3723 Amarillo Dr, Ammon, ID, 83401
208-390-5318
dan@snakeriverdrilling.com
General Laborer
Insurance:
Snake River Drilling LLC carries insurance specific to directional drilling and the activities that it
includes. A COI specific to the City of Ammon can be provided if requested.
Project Start:
Snake River Drilling LLC accepts that the project completion time is 90 days after being
awarded along with the applicable penalty. Snake River Drilling LLC will request a start date that
allows it to complete other obligations it has, but also allows for the City of Ammon to be the
focus point when it starts.
Ammon City Council June 5, 2025 Page 27 of 166
License ID:RCE-69410
11341 W Chinden Blvd.
PO Box 83720
Boise, ID 83720-0063
(208) 334-3233 dopl.idaho.gov
Brad Little
Governor
Russell Barron
Administrator
State of Idaho
Division of Occupational and Professional Licenses
CERTIFICATION OF RECORD
Date of Certification: 31-Mar-2025
Public Record
Licensee Name: SNAKE RIVER DRILLING LLC
License Type: General Contractor
License Number: RCE-69410
Date of License Issuance: 09-Feb-2024
Expiration Date: 09-Feb-2026
Hours of CE (at the time of request): 0
License Status: Active
If you have any questions, please contact the Division at dopl.idaho.gov/onlineservices or by calling (208) 334-3233.
NOTE: The information contained on this letter is being made available as a public service by the Division of
Occupational and Professional Licenses. The information on this letter is made public pursuant to the Idaho Public
Records Law. The data is derived directly from individual license applications entered into the database. Licensing
credentials are primary-source verified and thus can be considered primary source license verification. None of the
content contained on this letter is intended to constitute legal or professional advice. Please note that some disciplinary
actions against licensees may not appear immediately. Appeals, effective dates of orders and other administrative
processes may delay posting on the information.
Russell Barron
Division Administrator
Ammon City Council June 5, 2025 Page 28 of 166
ESTIMATE
Snake River Drilling LLC
2184 Channing Way PO Box # 246
Idaho Falls, ID 83404-8034
office@snakeriverdrilling.com
+1 (208) 690-4830
www.snakeriverdrilling.com
Bill to
Bryan Bankhead
City of Ammon Fiber
2135 S Ammon Rd
Ammon, ID 83406 United States
Estimate details
Estimate no.: 1028
Estimate date: 05/27/2025
#Date Product or service Description Qty Rate Amount
1.Directional Drilling 1x1.25"11350 $10.00 $113,500.00
2.Directional Drilling 2x1.25"5665 $12.50 $70,812.50
3.Directional Drilling 2x1.25"+1x2"1600 $16.00 $25,600.00
4.Directional Drilling 3x1.25"200 $16.00 $3,200.00
5.Ground Restoration 1 $23,000.00 $23,000.00
Note to customer
Ammon Townsite - With Restoration
Total $236,112.50
Accepted date Accepted by
Ammon City Council June 5, 2025 Page 29 of 166
ESTIMATE
Snake River Drilling LLC
2184 Channing Way PO Box # 246
Idaho Falls, ID 83404-8034
office@snakeriverdrilling.com
+1 (208) 690-4830
www.snakeriverdrilling.com
Bill to
Bryan Bankhead
City of Ammon Fiber
2135 S Ammon Rd
Ammon, ID 83406 United States
Estimate details
Estimate no.: 1029
Estimate date: 05/27/2025
#Date Product or service Description Qty Rate Amount
1.Directional Drilling 1x1.25"11350 $10.00 $113,500.00
2.Directional Drilling 2x1.25"5665 $12.50 $70,812.50
3.Directional Drilling 2x1.25"+1x2"1600 $16.00 $25,600.00
4.Directional Drilling 3x1.25"200 $16.00 $3,200.00
Note to customer
Ammon Townsite - No Restoration
Total $213,112.50
Accepted date Accepted by
Ammon City Council June 5, 2025 Page 30 of 166
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June 5, 2025
Ammon City Council
Mayor Coletti and City Councilmembers:
Contract for Service with Ronald McDonald House Charities of Idaho
Staff Presenting:
Micah Austin, City Administrator
Recommendation
-Approval of the request.
Summary of Analysis
1.Ronald McDonald House Charities is requesting a contract for service for $4500 with the City of
Ammon. This contract would provide for a movie venue. The venue anticipated would be
Melaleuca Field.
2.According to the $4500 contract submitted, the Ronald McDonald House will provide the
following:
a.Scope of Services. RMHC of Idaho shall provide the following services:
i.Provide the residents of Ammon with some family fun at the Waterfront on
Snake River Landing during the "Family Fun Run and Carnival".
ii.Ammon residents will be able to enjoy a 5K, kids Fun Run and Carnival activities
June 21, 2025.
iii.Ammon residents will be able to enjoy the race for free, then buy low cost
tickets to the Carnival, which will include class carnival games like "ring the
bottle" and balloon
iv.Ammon residents can enjoy the event from 10:00am to 3:00pm on June 21,
2025
v.$4,500 - Venue Sponsor recognition includes
1.Logo on event map
2.Logo included on all volunteer lanyards
3.Opportunity for giveaway items included in gift bags
4.Sponsor banner and opportunity for on-site presence at each movie
5.200 comped tickets for the carnival
Financial Impact
-Contracts for Service are paid from GL#10-408-600. This line item has adequate funding.
Motion
“I move to approve the contract for service with Ronald McDonald House Charities of Idaho, in
the amount of $4,500.”
Attachments:
1.FY 25 Contract for Service with Ronald McDonald House Charities of Idaho.
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.cityofammon.us Page | 1 Ammon City Council June 5, 2025 Page 39 of 166
CONTRACT FOR SERVICES
(City of Ammon and Ronald McDonald House Charities of Idaho)
THIS CONTRACT FOR SERVICES (“Agreement”) is made and entered into this 5 day of June, 2025,
by and between the CITY OF AMMON, an Idaho municipal corporation (hereinafter referred to as
“Ammon”) and RMHC of Idaho/Ronald McDonald Family Room in Idaho Falls, an Idaho non-profit
corporation (hereinafter referred to as “RMHC of Idaho”).
RECITALS
A.Ammon has the authority to enter into contracts and to take such steps as are reasonably
necessary to maintain the health, safety and welfare of the City and promote cultural and
recreation opportunities for Ammon citizens;
B.RMHC of Idaho is experienced in providing specialized services to Ammon residents that the City
of Ammon does not provide;
C.It is in the best interest of the public health, safety, welfare, and prosperity of the City to
continue the services that RMHC of Idaho provides to Ammon citizens and these activities, and
any costs associated therein, are determined to be ordinary and necessary expenses for the
economic well-being of Ammon and its residents and guests;
D.Ammon desires to contract with RMHC of Idaho to provide health and welfare services that will
improve the lives of individuals living within Ammon city limits;
E.The parties acknowledge and agree that all funds paid to RMHC of Idaho under this Agreement
shall be used to provide services for Ammon for the purpose of improving the public health,
safety and welfare of Ammon residents; and
F.Subject to the terms and conditions of this Agreement, the parties wish to enter into this
agreement to provide the services described herein.
AGREEMENT
NOW THEREFORE, Ammon and RMHC of Idaho, for and in consideration of the preceding
recitals, mutual promises and covenants hereinafter set forth, do hereby agree as follows:
1.Consideration. In consideration for providing the services provided herein, Ammon agrees to
pay $4,500 to RMHC of Idaho. Subject to the terms and conditions set forth herein, Ammon
shall make one lump sum payment on or before September 30, 2025.
2.Term. Unless terminated pursuant to Section 7(B) of this Agreement and notwithstanding the
date of execution hereof, this Agreement shall be in effect from October 1, 2024, until
September 30, 2025.
3.Scope of Services. RMHC of Idaho shall provide the following services:
i.Scope of Services. RMHC of Idaho shall provide the following services:
1.Provide the residents of Ammon with some family fun at the Waterfront
on Snake River Landing during the "Family Fun Run and Carnival".
-1-Ammon City Council June 5, 2025 Page 40 of 166
2.Ammon residents will be able to enjoy a 5K, kids Fun Run and Carnival
activities June 21, 2025.
3.Ammon residents will be able to enjoy the race for free, then buy low
cost tickets to the Carnival, which will include class carnival games like
"ring the bottle" and balloon
4.Ammon residents can enjoy the event from 10:00am to 3:00pm on June
21, 2025
5.$4,500 - Venue Sponsor recognition includes
a.Logo on event map
b.Logo included on all volunteer lanyards
c.Opportunity for giveaway items included in gift bags
d.Sponsor banner and opportunity for on-site presence at each
movie
e.200 comped tickets for the carnival
4.Budget, IRS Filings, Annual Work Plan, Monthly Record Keeping and Availability of Records.
a.Budget. Upon request from the City of Ammon, RMHC of Idaho shall submit a
Year-to-Date P&L and Balance Sheet for the past two fiscal years, which is satisfactory to
Ammon showing income, expenses and particular fund balances. Upon request by
Ammon,RMHC of Idaho shall submit its current Operating Budget to Ammon when such
budget has been approved by the RMHC of Idaho Board. This operating budget shall
contain sufficient information and detail to permit meaningful review by the public.
b.IRS Filings. Upon request from the City of Ammon and after execution of this
Agreement, RMHC of Idaho shall submit to Ammon IRS Form 990 and all associated
documents for the previous two (2) years of operation.
c.Financial Accounting and Reporting Requirements. Upon request from the City of
Ammon, RMHC of Idaho shall submit to Ammon a year-end financial statement which
shall be prepared in a format that details the expenditure of Ammon funds paid to
RMHC of Idaho under the terms of this Agreement. The City may request additional
financial information it deems necessary or appropriate to assist the City in verifying the
accuracy of RMHC of Idaho’s financial records. Any duly authorized agents of the City
shall be entitled to inspect and audit all books and records of RMHC of Idaho only for
compliance with the terms of this Agreement. In the event the financial report indicates
that funds were used for purposes not permitted by this Agreement, RMHC of Idaho
shall remit the disallowed amount to Ammon within thirty (30) days of notification by
Ammon of such improper expenditures.
d.General Requests. Upon request, and within a reasonable time period, RMHC of Idaho
shall submit any other information or reports relating to its activities under this
Agreement to Ammon in such form and at such time as Ammon may reasonably require.
e.Retention of Records. RMHC of Idaho agrees to retain all financial records, supporting
documents, statistical reports, client or membership records and contracts, property
records, minutes, correspondence, and all other accounting records or written materials
pertaining to this Agreement for three (3) years following the expiration or termination
of this Agreement. Ammon, at its own expense, may review or audit the financial
-2-Ammon City Council June 5, 2025 Page 41 of 166
transactions undertaken by RMHC of Idaho under this Agreement to ensure compliance
with the terms and conditions herein with reasonable prior notice and during the
normal business hours of RMHC of Idaho.
5.Payments. To receive payments for the services described in Section 3 of this Agreement, RMHC
of Idaho may be required by the City Council of the City of Ammon to submit quarterly reports of
activities.
6.Record of Funds. In order to insure proper financial accountability,RMHC of Idaho shall maintain
accurate records and accounts of all funds received from Ammon, keeping such accounts and
records separate and identifiable from all other accounts, and making such accounts and records
available to the City during normal business hours, on request of the City. Compliance with this
provision does not require a separate bank account for the funds. The funds paid to RMHC of
Idaho by Ammon shall be expended solely for operations and activities in conformance with this
Agreement. Further, no such funds shall be transferred, spent, loaned or encumbered for other
RMHC of Idaho activities or purposes other than for operations and activities in conformance
with this Agreement.
7.Miscellaneous Provisions.
a.Notices. All notices to be served pursuant to this Agreement or which are
served with regard to this Agreement shall be sent by certified mail, return receipt, to the parties at the
following addresses:
City of Ammon
2135 S. Ammon Rd.
Ammon, Idaho 83406
RMHC of Idaho
3200 Channing Way, Suite 106
Idaho Falls, ID 83404
All notices of changes of addresses shall be sent in the same manner.
b.Termination. The parties hereto covenant and agree that in the event Ammon, in its sole
and absolute discretion, lacks sufficient funds to continue paying for RMHC of Idaho’s
services under this Agreement, Ammon may terminate this Agreement without penalty
upon thirty (30) days written notice. Upon receipt of such notice neither party shall
have any further obligation to the other. In the event of early termination of this
Agreement,RMHC of Idaho shall submit to Ammon a report of expenditures authorized
by this Agreement as of the effective date of termination. Any Ammon funds not
encumbered for authorized expenditures at the date of termination shall be refunded to
Ammon within twenty (20) days.
c.Independent Contractor. Ammon and RMHC of Idaho hereby agree that the RMHC of
Idaho shall perform the Services exclusively as an independent contractor and not as
employee or agent of Ammon. The Parties do not intend to create through this
Agreement any partnership, corporation, employer/employee relationship, joint venture
or other business entity or relationship other than that of independent contractor.
RMHC of Idaho, its agents and employees shall not receive nor be entitled to any
-3-Ammon City Council June 5, 2025 Page 42 of 166
employment-related benefits from Ammon including without limitation, workers
compensation insurance, unemployment insurance, health insurance, retirement
benefits or any benefit that Ammon offers to its employees. RMHC of Idaho shall be
solely responsible for the payment of all payroll and withholding taxes for amounts paid
to RMHC of Idaho under this Agreement and for RMHC of Idaho’s payments for work
performed in performance of this Agreement by RMHC of Idaho, its agents and
employees; and RMHC of Idaho hereby releases, holds harmless and agrees to indemnify
Ammon from and against any and all claims or penalties, including without limitation the
100% penalty, which in any manner relate to or arise from any failure to pay such payroll
or withholding taxes.
d.Compliance With Laws/Public Records. RMHC of Idaho acknowledges that Ammon is a
public agency subject to the Idaho Public Records Act. RMHC of Idaho will communicate
with and cooperate with Ammon upon request by Ammon so as to identify, address,
potentially disclose, and evaluate exemptions as necessary for records that may be
subject to Idaho public records law.
e.Non-assignment. This Agreement may not be assigned by or transferred by RMHC of
Idaho, in whole or in part, without the prior written consent of Ammon.
f.Hold Harmless Agreement. RMHC of Idaho shall indemnify, defend and save and hold
harmless Ammon, its officers, agents, and employees, from and against any and all
claims, loss, damages, injury or liability, including but not limited to, the misapplication
of Ammon funds, state or federal anti-trust violations, personal injury or death, damages
to property, liability arising out of the use of materials, concepts, or processes protected
by intellectual property rights and liens of workmen and material men, howsoever
caused, resulting directly or indirectly from the performance of the Agreement by RMHC
of Idaho.
g.Entire Contract. This Agreement contains the entire contract between the parties hereto
and shall not be modified or changed in any manner, except by prior written contract
executed by both parties hereto.
h.Succession. This Agreement shall be binding upon all successors in interest of either
party hereto.
i.No Third Party Beneficiaries. This Agreement shall not create any rights or interest in
any third parties.
j.Law of Idaho. This Agreement shall be construed in accordance with the laws of the
State of Idaho.
k.Severability. If any clause, sentence, or paragraph of this Agreement is held by a court of
competent jurisdiction to be invalid for any reason, such decision shall not affect the
remaining portions, and the parties do now declare their intention that each such
clause, sentence, or paragraph of this Agreement is a separate part hereof.
l.Preparation of Contract. No presumption shall exist in favor of or against any party to
this Agreement as a result of the drafting and preparation of the document.
-4-Ammon City Council June 5, 2025 Page 43 of 166
m.No Waiver. No waiver of any breach by either party of the terms of this Agreement shall
be deemed a waiver of any subsequent breach of the Agreement.
n.Attorney’s Fees. In the event either party hereto is required to retain counsel to enforce
a provision of this Agreement, to recover damages resulting from a breach hereof or if
either party defaults in the performance of this Agreement, the prevailing party shall be
entitled to recover from the other party all reasonable attorney’s fees incurred herein or
on appeal.
o.Conflict of Interest. No officer or director of RMHC of Idaho who has decision making
authority either by them self or by vote, and no immediate family member of such
individual, shall have a direct pecuniary interest in any contract or subcontract for work
to be performed in connection with this Agreement. RMHC of Idaho shall incorporate or
cause to be incorporated in all such contracts, a provision prohibiting such interest
pursuant to this provision.
IN WITNESS WHEREOF, the parties hereto have caused this Contract for Services to be executed on the
day and year first written above.
CITY OF AMMON RMHC of Idaho
______________________________________________________________
Sean J. Coletti, Mayor RMHC of Idaho Community Engagement, Director
ATTEST: ______________________________
Micah Austin, Interim City Clerk
-5-Ammon City Council June 5, 2025 Page 44 of 166
Ammon City Council
June 3, 2025
Mayor Coletti and City Councilmembers:
Resolution 2025-006R, Amending the City of Ammon Personnel Policy Manual
Staff Presenting:
April Forrest, Human Resources Director
Micah Austin, City Administrator
Recommendation
-Approve the proposed changes to the Personnel Policy Manual by adopting Resolution
2025-006R
Summary of Analysis
1.The current Personnel Policy Manual was adopted on April 18, 2024 by Resolution 2024-011R.
2.The proposed updates to the Personnel Policy Manual will be presented at the June 5, 2025
meeting by the Human Resources Director and City Administrator.
3.Highlighted Updates from the proposed Personnel Policy Manual:
a.Addition of a Conflicts of Interest Policy
b.Addition of a Romantic Relationships in the Workplace Policy
c.Addition of an Artificial Intelligence (AI) Employee Use Policy
d.Addition of a Telecommuting Policy
e.Miscellaneous smaller corrections/additions as it has been over a year since the manual
has been updated.
Financial Impact
-No financial impacts are anticipated from these proposed changes.
Motion
“I move to approve Resolution 2025-006R adopting the changes to the City of Ammon Personnel
Policy Manual.”
Attachments:
1.City of Ammon Personnel Policy Manual.
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.cityofammon.us Page | 1 Ammon City Council June 5, 2025 Page 45 of 166
CITY OF AMMON
BONNEVILLE COUNTY, IDAHO
RESOLUTION NO. 2025-006
(Amendment of Personnel Policy Manual)
A RESOLUTION UPDATING THE ADOPTED THE CITY OF AMMON PERSONNEL POLICY
MANUAL; PROVIDING FOR RESCISSION AND REPEAL OF ALL RESOLUTIONS IN
CONFLICT HEREWITH; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, THE CITY OF AMMON, Bonneville County, Idaho, has adopted, by Ordinance,
Section 1-15-6, the provision allowing the adoption of policies, procedures, specifications and standards
by resolution; and
WHEREAS, the current Personnel Policy Manual was adopted on April 18, 2024 by Resolution
2024-011R; and
WHEREAS, the City Council has examined the City of Ammon Personnel Policy Manual and
have determined, and hereby find, that such procedures and policies should be adopted to allow for
consistency in the policies, procedures and programs regarding inspections of subdivision improvements
within the City; and
NOW THEREFORE, be it hereby resolved by the Mayor and City Council of the City of
Ammon, Bonneville County, Idaho as follows:
Section 1. That the City Council does hereby find that the amended policies and procedures as set
forth in Exhibit A to this Resolution are reasonable and necessary. The same Exhibit A is hereby adopted
as the official policy of the City of Ammon.
Section 2. That a copy of this Resolution shall be posted in the Clerk’s Office and subject to
examination by any interested party.
Section 3. That all resolutions heretofore adopted which are in conflict herewith, are hereby
rescinded and appealed.
Section 4. This resolution shall be in full force and effect upon the passage and approval by the City
Council and the Mayor, and shall take effect as of the 5 day of June, 2025.
Passed by the City Council and approved by the Mayor this 5th day of June, 2025.
CITY OF AMMON
By: ____________________________________
ATTEST: Sean Coletti, Mayor
_______________________________________
Micah Austin, Interim City Clerk
RESOLUTION 2025-006 CITY OF AMMON PERSONNEL POLICY MANUAL Page 1 of 2 Ammon City Council June 5, 2025 Page 46 of 166
EXHIBIT A
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City of Ammon Personnel Policy Manual – Amended by Resolution #2025-006R Page 2
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AMMON PERSONNEL POLICY MANUAL
This policy establishes a safe, efficient and cooperative working environment,
establishes the responsibilities and level of performance expected of all City
employees and explains certain benefits provided to City employees.
The policies and benefit offerings outlined in this policy are subject to change at
any time, without prior notice to, and consent of, city employees. Changes may
be made at the sole discretion of the City Council.
All employees of the City are At-Will and are employed at the discretion of the
Mayor and City Council and will have no right to continued employment or
employment benefits, except as may be agreed to in writing and expressly
approved by the City Council. This personnel policy is not a contract of
employment and is not intended to specify the duration of employment or limit
the reasons for which an employee may be discharged. All provisions of this
Policy will be interpreted in a manner consistent with this paragraph. In the
event of any irreconcilable inconsistencies, the terms of this paragraph will
prevail. Only a written contract expressly authorized by the City Council can
alter the at-will nature of employment by the City, notwithstanding anything said
by an Elected Official or supervisor.
Updated Policy Date:
June 5, 2025, Resolution 2025-006R
April 18, 2024, Resolution 2024-011R
May 4, 2023, Resolution 2023-002R
June 2, 2022, Resolution 2022-003R
April 15, 2021, Resolution 2021-006R
December 20, 2018-Resolution 2018-020R
July 12, 2018-Resolution 2018-006R
February 4, 2016-Resolution 2016-002
December 18, 2014-Resolution 2014-012
February 2, 2012-Resolution 2012-002
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MISSION STATEMENT
To serve the public interest by proactively meeting the present and future needs
of the community in a fiscally responsible manner. Through leadership,
education, public input, and organized planning efforts, we will maintain respect
for our history, conserve our resources for the future, promote equality, and
enhance the family friendly community of Ammon.
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Table of Contents
SECTION 1: GENERAL POLICIES 7
INTRODUCTION TO PUBLIC EMPLOYMENT 7
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT 7
VETERAN'S PREFERENCE 8
NEPOTISM AND CONFLICT OF INTEREST PROHIBITED 8
PREFERENCE FOR PROMOTION FROM WITHIN 9
SECTION 2: EMPLOYMENT START-UP 10
EMPLOYMENT FORMS TO BE COMPLETED 10
PAYROLL REPORTING SYSTEMS 10
DISTRIBUTION OF POLICY 10
INTRODUCTORY PERIOD 10
POSITION REQUIREMENTS 11
SECTION 3: RULES OF EMPLOYEE CONDUCT 12
PERSONAL PERFORMANCE AND BEHAVIOR 12
WORKPLACE CONDUCT 154
PROHIBITED WORKPLACE CONDUCT 165
ROMANTIC RELATIONSHIPS IN THE WORKPLACE 17
PROHIBITED DISCRIMINATORY HARASSMENT POLICY 209
DRUG AND ALCOHOL FREE WORKPLACE POLICY 21
VEHICLE, EQUIPMENT USE, AND DRIVING SAFETY POLICY 27
TECHNOLOGY USE POLICY 32
SOCIAL MEDIA POLICY 38
AI (ARTIFICIAL INTELLIGENCE) EMPLOYEE USE POLICY 40
TELECOMMUTING POLICY 42
THE CITY OF AMMON COMPLAINT PROCEDURE 45
SECTION 4: EMPLOYEE CLASSIFICATION, COMPENSATION, AND BENEFITS 47
CLASSIFYING EMPLOYEES FOR POLICY PURPOSES 47
COMPENSATION POLICIES 48
EMPLOYEE BENEFITS 55
SECTION 5: EMPLOYEE EVALUATION AND DISCIPLINE 64
EVALUATION PROCEDURES 64
EMPLOYEE PERSONNEL FILES 64
EMPLOYEE DISCIPLINE PROCEDURES AND PRINCIPLES 65
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OPPORTUNITY TO BE HEARD—ASSERTIONS OF UNLAWFUL DISCRIMINATION AND
RETALIATION AND “NAME-CLEARING HEARING” 66
SECTION 6: SEPARATION FROM EMPLOYMENT 68
REDUCTION IN FORCE 68
REINSTATEMENT PREFERENCE 68
RETIREMENT POLICY 68
COBRA BENEFITS 68
EXIT INTERVIEW 68
RESIGNATION POLICY 69
ABANDONMENT 69
APPENDIX A: SIGNATURE PAGE OF RECEIPT AND UNDERSTANDING 70
APPENDIX B: NEW DRIVER CONTRACT 72
APPENDIX C: Controlled Substance Testing Consent Form for Current Employees 74
APPENDIX D: DOT Drug Testing Consent Form for Current Drivers 75
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SECTION 1: GENERAL POLICIES
1. INTRODUCTION TO PUBLIC EMPLOYMENT
1.1. Working for the City of Ammon, hereafter referred to as ‘the City’, may be
somewhat different from any employer for which you may have worked in the
past. The City is a political subdivision of the State of Idaho, though it is not a
part of state government. The City Council, hereafter referred to as ‘the Council’,
serves as the governing entity for the City, carrying out local legislative duties
and fulfilling other obligations. Only the Council has authority to establish
general policy for employees, including terms and conditions of employment.
The Council also appoints personnel to help carry out its administrative
responsibilities.
1.2. Each employee should recognize that although he/she may serve as an
employee in the office of an elected or appointed official, he/she remains an
employee of the City, not of the official who supervises his/her work. The terms
and conditions set forth in this policy, and in the resolutions and policy
statements which support it, cannot be superseded by any other official's
commitment, without the express written agreement of the Council or Mayor.
That is particularly true for terms or conditions which would establish a financial
obligation for the City, now or in the future. It is important that all employees
understand the relationship between policy adopted by the Council and
department policy implemented by other officials.
1.3. The terms set forth in this booklet reflect City policy at the time of its printing,
and are subject to change at any time, without prior notice, and at the sole
discretion of the Council.
1.4. As with all elected public officials, the Council is ultimately responsible to the
voters of the City.
2. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
2.1. All selection of City employees and all employment decisions, including
classification, transfer, discipline, and discharge, shall be made without regard to
race, color, religion, gender, age, national origin, sexual orientation, veteran
status, non-job related disability, or any other characteristic protected by
applicable law. No job or class of jobs will be closed to any individual except
where a mental or physical attribute, gender, or age is a bona fide occupational
qualification. It is the policy of the City to comply in all respects with the
Americans with Disabilities Act. All objections to application of the City’s policy,
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in this regard, shall be brought to the attention of the Mayor, or in the case of
objection to actions undertaken by the Mayor, to legal counsel for the City.
3. VETERAN'S PREFERENCE
3.1. The City will accord a preference to employment of veterans of the U.S. Armed
Services in accord with provisions of Idaho Code § 65-502 or its successor. In the
event of equal qualifications for an available position, a veteran who qualifies for
preference pursuant to Idaho Code § 65-502 or its successor will be employed.
4. NEPOTISM AND CONFLICT OF INTEREST PROHIBITED
4.1. No person shall be employed by the City when said employment would result in
a violation of the anti-nepotism provisions found in Idaho Code Title 74, §18-
1359 or their successors. Any such appointment shall be void. No person
related to a Mayor or member of a City Council within the second degree by
blood or marriage may be hired or appointed if the pay is from public funds. No
person related to a manager may report directly to them.
4.2. CONFLICTS OF INTEREST
Purpose: To ensure that all City of Ammon employees act with impartiality and
integrity, and to avoid situations where personal interests could potentially
influence or appear to influence the performance of their official duties. This
policy is established in accordance with and is guided by the provisions outlined
in Idaho Code Title 74, Chapter 4, the "Ethics in Government Act," and other
relevant state laws. Employees should consult with the Human Resource
Department or City Attorney regarding questions about actual or potential
conflicts of interest.
Policy:
1. General Principle: City of Ammon employees shall avoid any activity,
interest, or relationship that constitutes a conflict of interest or results in
an economic gain as defined in Idaho Code § 74-403(4) and (5) or that
otherwise conflicts, or appears to conflict, with the best interests of the
City of Ammon or Idaho Code Title 74, Chapter 4. Employees must
conduct themselves in a manner that fosters public trust and confidence
in the integrity of city government.
2. Disclosure Requirement: Any employee who becomes aware of a
potential or actual conflict of interest must promptly disclose the matter
in writing to their immediate supervisor or the Human Resources
Director, the City Attorney, the City Administrator or any elected official.
This disclosure should include all relevant details of the potential conflict.
Employees that are aware of a potential or actual conflict of interest
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involving any employee or official of the City of Ammon should promptly
disclose the matter in order to avoid a violation of the Personnel Policy
Manual and this Conflict of Interest policy.
3. Examples of Potential Conflicts: No presumption of guilt is created by the
mere existence of a relationship with outside firms. However, if
employees have any influence on transactions involving purchases,
contracts, or leases, it is imperative that they disclose as soon as possible
the existence of any actual or potential conflict of interest so that
safeguards can be established to protect all parties. Personal gain may
result not only in cases where an employee or relative has a significant
ownership in a firm with which the City of Ammon does business, but
also when an employee or relative receives any kickback, bribe,
substantial gift, or special consideration as a result of any transaction or
business dealings involving the City of Ammon. While not exhaustive, the
following are examples of situations that may constitute a conflict of
interest under Idaho Code Title 74, Chapter 4 and other relevant laws:
a. Having a direct or indirect financial interest that results in an
economic gain or pecuniary benefit by an official action or
decision, as defined in Idaho Code § 74-403(4) and (5).
b. Accepting gifts, favors, or preferential treatment from individuals
or entities seeking to do business with the City of Ammon, where
such acceptance could reasonably be interpreted as an attempt to
influence official action (See also Idaho Code § 18-1356).
c. Using City of Ammon resources, equipment, or information for
personal gain or the benefit of others which is not part of official
City business.
d. Holding a position or engaging in activities with an outside
organization that could compromise the employee's ability to
impartially or fully perform their City of Ammon duties. This
includes any activities which may conflict with the employee’s City
responsibilities or which may be conducted during the employee’s
City working hours.
e. Participating in decisions or recommendations that directly affect
the financial or personal interests of the employee, members of a
household as defined by Idaho Code §74-403(7), those within the
second degree of consanguinity, or close associates.
4. Review and Determination: Upon disclosure, the Human Resources
Director, in consultation with the Mayor, City Administrator, and/or the
City Attorney will review the matter and determine whether a conflict of
interest exists and, if so, the appropriate course of action, consistent with
Idaho Code § 74-404. This may include, but is not limited to, requiring the
employee to recuse themselves from certain decisions or activities,
implementing a management plan to mitigate the conflict, disciplinary
action up to and including termination of employment, or taking other
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appropriate measures consistent with Idaho law and City of Ammon
policy.
5. Compliance with Idaho Code: All employees are expected to be familiar
with and adhere to the provisions of Idaho Code Title 74, Chapter 4, and
other relevant Idaho laws regarding ethical conduct. Failure to comply
with this policy or applicable state law may result in disciplinary action,
up to and including termination of employment.
5. PREFERENCE FOR PROMOTION FROM WITHIN
5.1. Qualified individuals who are already employees of the City may be given
preference over outside applicants to fill vacancies in the workforce. This
preference does not apply to department head positions.
5.1.1. Internal Job Postings. The City may, at its discretion, post job openings
internally to allow qualified current employees the opportunity to apply
for positions before they are advertised to the public. This internal
posting period provides employees with the chance to advance or
transfer within the organization. External posting will only occur after the
internal posting period has ended.
5.1.2. Re-Employment of Seasonal Employees. Seasonal employees whose
employment ended solely due to the seasonal nature of the work and
who left in good standing are eligible for reemployment. These
individuals shall retain a first right to return for one year from the date of
their separation. Employees shall retain a preference only for work for
positions for which they are fully qualified and for which available service
requirements can be met. Re-employment will be facilitated through an
internal job posting process, at the discretion of the department head.
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SECTION 2: EMPLOYMENT START-UP
1.EMPLOYMENT FORMS TO BE COMPLETED
1.1. The following pre-employment forms must be completed before the employee
may begin work for the City:
1.1.1. Employment application form.
1.1.2. Employee’s withholding allowance (Form W-4).
1.1.3. Immigration form (I-9), with accompanying identification.
1.1.4. Criminal background check for all employees.
1.1.5. Benefit forms.
2.PAYROLL REPORTING SYSTEMS
2.1. Reports of hours worked and time on and off the job must be completed in a
timely manner in accord with procedures established by this policy and the
Finance Department. Employee time reports shall contain a certification that it is
a true and correct record of the employee's time and benefit usage for the time
period covered and must be signed by both the department head and by the
employee.
3.DISTRIBUTION OF POLICY
3.1. At time of employment, each employee should receive a copy of the personnel
policy. It is the responsibility of the employee to familiarize himself/herself with
the contents of the personnel policy and to acknowledge its receipt. Voluntary
acceptance of this policy and addendums are required for all City employees and
officials, unless otherwise noted or rendered invalid by law. Periodic updates or
changes shall be distributed and acknowledged.
4.INTRODUCTORY PERIOD
4.1. Employees of the City are subject to a three-month introductory period where
employees must demonstrate their abilities to handle the responsibilities of their
new position. The City uses this three-month period to determine if the
employee meets the job requirements for which the employee was hired. During
this three-month introductory period either the employee or the City may end
the employment relationship at will, with or without cause or advance notice.
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4.2. Employees who transfer or promote to another position within the City shall be
subject to the same three-month introductory period. If the employee is
terminated during this introductory period, they may be returned to their
previous position or transferred to another position they are fully qualified for if
such a vacancy exists with the City. Department heads or Council may extend
the introductory period.
5.POSITION REQUIREMENTS
5.1. Positions requiring specific qualifications, such as certifications or licenses shall
detail the requirement(s) in their respective job description. This includes
positions that require a valid Commercial Driver’s License. Except when
authorized by the City Administrator, in no case shall the City bear the costs
associated with the acquisition of a qualification which is a stated condition for
hiring.
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SECTION 3: RULES OF EMPLOYEE CONDUCT
1. PERSONAL PERFORMANCE AND BEHAVIOR
1.1. Each employee of the City is expected to conduct himself/herself as a
professional in harmony with the high standards of the City as established by its
mission statement, policies and other stated goals. Each employee must
recognize that public employees are subject to additional public scrutiny in their
public and personal lives because the public's business requires the utmost
integrity and care. In order to accomplish the goals of the City as a public
institution, each employee is expected to avoid personal behaviors which would
bring unfavorable public impressions of the City and its officials. In order to
accomplish this, each employee:
1.1.1. SHALL be prompt and regular in attendance at work or other required job
functions. Reports of chronic lateness shall be investigated by the
managing official and appropriate disciplinary action, including dismissal,
will be taken if the tardiness continues. Individual department rules may
apply.
1.1.2. SHALL comply with dress standards established in the department for
which the employee works. Dress, grooming, and personal cleanliness of
employees affects the morale and productivity of other employees in the
workplace and the image which the City presents to the public. All
employees are expected to maintain dress, grooming, and personal
hygiene standards which are appropriate for their work assignment.
Radical departures from conventional dress or personal grooming and
hygiene standards are prohibited in the workplace or when representing
the City except when specifically authorized by management. Dress
standards shall be set by the managing official, but in the absence of any
departmental dress standards, clothing shall be appropriate for the
functions performed and shall present a professional appearance to the
public.
1.1.2.1. Shoes must provide safe, secure footing, and offer protection
against hazards. Dress shorts in the summer are permitted, as
long as they are not more than two inches above the knee.
Mustaches and beards should be clean and well-trimmed. It is not
in the interest of management to dictate the private rights of its
employees in regards to body piercing, but because of the safety
factors in working machinery and the overall image we want to
present to our constituents, pierced jewelry shall be professional
and unobtrusive.
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1.1.2.2. In the case of known meetings with customers and fellow
business people, the dress should be appropriate for the meeting.
If you are in doubt about what is appropriate in these cases, it is
your responsibility to contact your managing supervisor for
direction in this matter.
1.1.2.3. Employees who do not meet established personal appearance,
dress, or cleanliness standards may be required to leave work, if
necessary, until the problem is corrected. Employees generally
will not be compensated for time lost when they are required to
leave work to comply with established personal appearance
requirements. Repeated violations may result in disciplinary
action up to and including termination of employment.
1.1.3. SHALL dedicate primary efforts to City employment. Individual
departments have the right to establish unacceptable secondary
employment for department personnel.
1.1.4. SHALL avoid conflicts in appointments and working relationships with
other employees in the City and related agencies. No employee shall
engage in conduct which violates Idaho Code § 18-1356 conflict of
interest laws.
1.1.5. SHALL work cooperatively and constructively with fellow workers and
members of the public to provide public service of the highest quality and
quantity.
1.1.6. SHALL show a sincere regard for the feelings and self-respect of others.
Courtesy is more than surface politeness; genuine regard for others is
recognized in the way you treat constituents and staff or answer the
telephone. Tolerance for other people’s shortcomings, as well as
awareness of your own, should be the standard by which employees
interact with each other and the public. Positive and productive
interactions should be the goal of every employee.
1.1.7. SHALL be professional and on task when performing job functions.
Unprofessional behavior, such as “horseplay” detracts from quality of
work, poses a safety risk and will not be tolerated.
1.1.8. SHALL not accept gifts or gratuities in excess of $50.00 in any professional
capacity which could create partiality or the impression of partiality.
1.1.9. SHALL not serve on any board or commission which regulates or
otherwise affects the official duties or personal interests of said official or
employee in a way that could create disadvantage for other members of
the public or advantage for the employee.
1.1.10. SHALL not release personnel information or any other public record
without the express authority of the public official responsible for
custody of the record, without an order from a court of competent
jurisdiction, or an approved request for public information form.
1.1.11. SHALL not use substances, unlawful or otherwise, which will impair the
employee's ability to function as a valued and competent part of the City
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workforce.
1.1.12. SHALL not engage in workplace or public conduct otherwise detrimental
to the accomplishment of the goals established by the Council or the
official or department for whom he/she works.
1.1.13. SHALL respect the workplace and your co-workers that may be sensitive
to fragrances and cologne by limiting the use of these products in the
workplace.
2. WORKPLACE CONDUCT
2.1. Each employee shall be expected to conduct him/herself in the workplace in
accordance with the following rules. These rules are not to be considered an all-
inclusive list of required conduct for City employees. Rather the following rules
are provided to establish fundamental policy guidelines which help define what
is expected and required of all employees. Each employee:
2.1.1. SHALL give his/her best efforts to accomplish the work of the City for
public benefit in accordance with policies and procedures adopted by the
elected officials. Each employee shall be subject to the administrative
authority of the official who supervises the department where the
employee works.
2.1.2. SHALL adhere to any code of ethics in his/her profession and avoid
conflicts of interest or using his/her public position for personal gain.
2.1.3. SHALL follow all rules for care and use of public property to assure that
the public investment in equipment is protected and that the safety of
the public and other workers is maintained.
2.1.4. SHALL abide by all departmental rules whether they be written or issued
verbally by the managing official. No employee shall be required to
follow the directive of a managing official which violates laws of any local
jurisdiction, the state, or nation.
2.1.5. SHALL abide by pertinent State and Federal Statute, and City rules
concerning the dissemination of information to the public from public
records or about public matters. The decision to release information from
the public records or to disclose writings or other information in the
hands of a public official belongs with the responsible official who has
official custody of that record. Each employee shall maintain the
confidential nature of records which are not open to public scrutiny in
accordance with the direction of the responsible official.
2.1.6. SHALL follow rules regarding the reporting of work hours. Failure to
follow such rules may be grounds for delayed payment of wages, salaries,
or reimbursements. Repeated or deliberate violations of time reporting
policy shall result in disciplinary action or termination.
2.1.7. SHALL follow department rules regarding breaks and lunch periods.
2.1.8. SHALL follow all rules for reporting on the job accidents. Each employee
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shall cooperate in the reporting and reconstruction of any job-related
accident in order that workplace hazards can be eliminated and that
proper consideration can be accorded to injured workers and the public.
2.1.9. SHALL report any accident(s) observed to have happened on City
property or involving City property. Each employee shall provide as much
information as he/she can from the observations made in the course of
activities associated with one's work. Such information should be
reported to the employee's managing official as soon as physically
possible and reasonable efforts should be made to assist those in need.
2.1.10. SHALL follow all rules regarding safety in the workplace whether
established formally by the department or by outside agencies.
Employees are encouraged to suggest ways to make the workplace or
work procedures safer.
2.1.11. SHALL maintain a current driver's license when necessary in the conduct
of work for the City. Each employee must report any state-imposed
driving restrictions to his/her managing official. Each employee is also
obligated to notify his/her managing official in the event that his/her
driving abilities are impaired by anything other than state restrictions.
2.1.12. SHALL perform such obligations as are necessary to carry out the work of
the City in an efficient and effective manner at minimal costs and with
limited risk to the public and fellow workers.
3. PROHIBITED WORKPLACE CONDUCT
3.1. These rules are not to be considered an all-inclusive list of inappropriate conduct
for City employees. Rather these rules establish fundamental policy guidelines
which provide a basis to define inappropriate workplace conduct for all
employees. Each employee:
3.1.1. SHALL NOT be present in the workplace under the influence of drugs,
alcohol, illegal substances or other substances which would impair the
ability of the employee to perform his/her work competently or which
would threaten the safety or well-being of other workers or the public.
No employee should be absent from work as a result of the conditions
described above, even though the conduct resulting in the condition
actually occurs outside regular working hours. For further information,
please see the City of Ammon Drug Free Workplace Policy.
3.1.2. SHALL NOT engage in abusive conduct to fellow employees or to the
public, or use abusive language in the presence of fellow employees or
the public. Abusive language shall include profanity and loud or harassing
speech.
3.1.3. SHALL NOT sleep or be absent from the employee's work station when on
duty.
3.1.4. SHALL NOT engage in malicious gossip and/or spreading rumors;
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engaging in behavior designed to create discord and lack of harmony;
willfully interfering with another employee’s work output, horseplay or
encouraging others to do the same.
3.1.5. SHALL NOT use work time for personal business including selling of goods
or services to the general public or preaching religious or political views
to members of the public during the work day. Employees should
minimize the amount of work time spent on similar activities engaged
with fellow employees.
3.1.6. SHALL NOT engage in political activities while on duty in public service.
This rule shall not apply to elected officials or chief deputies to an elected
official. Employees shall enjoy full political rights when not carrying out
their work obligations.
3.1.7. SHALL NOT provide false or misleading information on employment
applications, job performance reports, payroll records or any other
related personnel documents or papers.
3.1.8. SHALL NOT willfully give false statements to the public, managing
officials, the Council or Mayor.
3.1.9. SHALL NOT discriminate in the treatment of co-workers or members of
the public on the basis of race, color, religion, gender, age, disability,
sexual orientation, veteran status, or national origin, or any other
characteristic protected by applicable law.
3.1.10. SHALL NOT smoke, vape, or use any similar substances within any City
vehicle, City building or any other public building. Cigarette butts shall be
properly disposed of by depositing in approved waste containers.
Employees shall smoke only in designated areas.
3.1.11. SHALL NOT allow unlawful substances or alcoholic beverages either
opened or unopened in any City building or vehicle at any time.
3.1.12. SHALL NOT violate state statutes or local rules regarding the
inappropriate use, alteration, destruction, or removal of records kept by
the City or by other public officials, particularly when required by law.
3.1.13. SHALL NOT abuse employee benefit offerings by taking unjustified Paid
Time Off (PTO), unearned paid vacation, or otherwise participate in a
scheme or deception designed to create incorrect personnel records or to
claim benefits which are not deserved in accordance with the City policy.
3.1.14. SHALL NOT violate rules concerning absence from the workplace.
3.1.15. SHALL NOT engage in prolonged visits with co-workers, children, friends,
or family members that will interfere with the course of work in the office
or department in which the employee serves.
3.1.16. SHALL NOT use telephones or computers in the office or workplace in a
manner that violates policy. All employees are responsible to review,
understand, accept and adhere to the City of Ammon Technology Use
Policy.
3.1.17. SHALL NOT engage in criminal conduct of any kind while on duty or off.
Employees are expected to behave in a lawful and socially acceptable
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manner. Failure to do so is a violation of the trust placed in such
employees by the public and the managing officials.
3.1.18. SHALL NOT violate any lawful rule established by managing officials to
maintain order and productivity in the workplace.
3.1.19. SHALL NOT duplicate or misuse City key(s).
3.1.20. SHALL NOT engage in theft or misappropriate City property, equipment,
or resources, nor shall employees engage in time theft by falsifying work
hours, taking unauthorized breaks, or otherwise misreporting time
worked.
4. ROMANTIC RELATIONSHIPS IN THE WORKPLACE
4.1. Purpose: To establish guidelines regarding romantic or intimate relationships
between City of Ammon employees in order to maintain a professional,
respectful, and equitable work environment, prevent potential conflicts of
interest, ensure fair treatment, and avoid perceptions of favoritism or
harassment. This policy applies to all City of Ammon employees, regardless of
position or department. It is consistent with the City's commitment to a
workplace free from discrimination and in accordance with applicable law.
4.1.1. General Expectations: The City of Ammon values a professional and
respectful work environment for all employees. While personal
relationships may develop outside of work, conduct within the workplace
must always maintain professional boundaries. Employees are expected
to exercise good judgment and consider the potential impact of their
personal relationships on the workplace.
4.1.2. Relationships Between Supervisors and Subordinates are Prohibited:
Due to the potential for actual or perceived conflicts of interest,
favoritism, and claims of harassment, romantic or intimate relationships
between employees where one directly or indirectly supervises or
evaluates the other are strictly prohibited. This includes, but is not
limited to, managers, lead workers, and any employee with authority
over hiring, firing, promotion, discipline, assignment of work, or
performance evaluation of another employee.
4.1.2.1. Employees involved in such a relationship must promptly disclose
it to their immediate supervisors and/or the HR Department.
4.1.2.2. Upon disclosure, the City will take appropriate action, which may
include reassigning one of the employees to a different position
or department where a direct or indirect supervisory relationship
no longer exists. The City will make reasonable efforts to find
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suitable reassignments, but there is no guarantee that a
reassignment will be possible. The decision regarding
reassignment will be made by the City, taking into account the
best interests of the City and its workforce. In the event that a
reassignment is not possible, one of the employees will be
required to resign from their position within 30 days. The Mayor
will make the final decision of who will be terminated based on
the best interest of the City.
4.1.2.3. Failure to disclose such a relationship may result in disciplinary
action, up to and including termination of employment, consistent
with City policy and applicable law.
4.1.3. Relationships Between Co-Workers: While romantic or intimate
relationships between co-workers who are not in a supervisory
relationship are not strictly prohibited, employees involved in such
relationships must:
4.1.3.1. Maintain professional conduct and decorum at all times while on
City premises or engaged in City business.
4.1.3.2. Ensure that the relationship does not disrupt workflow, create
conflicts among other employees, or lead to actual or perceived
favoritism or unfair treatment.
4.1.3.3. Refrain from public displays of affection that are inappropriate for
a professional workplace.
4.1.3.4. Recognize that if the relationship ends, they must continue to
maintain a professional and respectful working relationship. Any
behavior that creates a hostile work environment, as defined by
applicable law, will not be tolerated and may result in disciplinary
action.
4.1.4. Disclosure of Relationships between Non-Supervisory Co-Workers
Encouraged: While not mandated for relationships between non-
supervisory co-workers, employees are encouraged to disclose such
relationships to their supervisor or the HR Department if they believe the
relationship could potentially create a conflict of interest or the
appearance of one, or if they anticipate it might negatively impact the
workplace in any way.
4.1.5. Responsibility of Employees: It is the responsibility of all employees to
understand and comply with this policy and to conduct themselves in a
manner that upholds the professionalism and integrity of the City of
Ammon workplace.
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4.1.6. City's Right to Take Action: The City of Ammon reserves the right to take
appropriate action or disciplinary action, within its discretion, if a
romantic or intimate relationship in the workplace is deemed to create a
conflict of interest, lead to unprofessional conduct, negatively impact the
work environment, or violate this policy or other City policies. Any such
action will be taken in accordance with City policy and applicable law.
4.1.7. Relationship to Other Policies: This policy is in addition to and does not
supersede other City policies, including those related to harassment,
discrimination, ethics, and professional conduct. Employees are expected
to adhere to all City policies at all times
4.2. Definitions:
4.2.1. Romantic or Intimate Relationship: For the purpose of this policy, a
romantic or intimate relationship is defined as a mutually consensual
relationship of a romantic or sexual nature.
4.2.2. Supervisor: Includes any employee who has direct or indirect authority to
supervise, direct, evaluate, or make decisions regarding the terms and
conditions of employment of another employee.
4.2.3. Subordinate: Any employee who is directly or indirectly supervised,
directed, or evaluated by another employee.
5.PROHIBITED DISCRIMINATORY HARASSMENT POLICY
5.1. Policy Statement. The City is committed to providing all of its employees with a
workplace free of discrimination and harassment. The City maintains a strict
policy prohibiting sexual harassment and discrimination on the basis of race,
color, national origin, religion, gender, sex, physical or mental disability, age,
veteran status, sexual orientation, or any other characteristic protected by
applicable law. This prohibition applies to all employees, vendors, associates, or
representatives of the City.
5.1.1. No employee shall tolerate any conduct prohibited by this policy from
anyone while at work or engaged in City business. The employee shall
report any such prohibited behavior to the appropriate managing official.
5.1.2. This policy is not intended to protect anyone who makes a false
allegation of discrimination and harassment. The City reserves the right
to take appropriate disciplinary action against any employee who makes
a false allegation of harassment.
5.1.3. The term bystander refers to an employee that is not directly involved in
a situation but may witness harassment, discrimination or inappropriate
workplace conduct. Bystanders are encouraged to speak-up and report
this behavior to their supervisor or HR Director.
5.2. Sexual Harassment Defined. Sexual harassment prohibited by this policy
includes conduct of a sexual nature when:
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5.2.1. Submission to such conduct is made a term or condition of employment;
or
5.2.2. Submission to or rejection of such conduct is used as a basis for
employment decisions affecting the individual; or
5.2.3. Such conduct has the purpose or effect of interfering with an employee's
work or creating an intimidating, hostile or offensive working
environment.
5.2.4. Whenever one or more of the conditions above exist, the following shall
be considered sexual harassment:
5.2.4.1. Unwanted sexual advances.
5.2.4.2. Offering employment benefits in exchange for sexual favors.
5.2.4.3. Making or threatening retaliation after a negative response to
sexual advances.
5.2.4.4. Visual conduct such as leering, making sexual gestures, displaying
sexually suggestive objects or pictures, cartoons, calendars or
posters.
5.2.4.5. Verbal conduct such as making derogatory comments, epithets,
slurs, jokes or comments of a sexual nature about an employee's
body or dress.
5.2.4.6. Written communications of a sexual nature distributed in hard
copy or via a computer network.
5.2.4.7. Verbal sexual advances or propositions.
5.2.4.8. Verbal abuse of a sexual nature, graphic verbal commentary
about an individual's body, sexually degrading words to describe
an individual, suggestive or obscene letters, notes or invitations.
5.2.4.9. Inappropriate physical conduct such as touching, assault,
impeding or blocking movements.
5.2.4.10. Retaliation for making harassment reports or threatening to
report harassment.
5.2.5. This list is not provided as a complete list, but rather to provide direction
in defining sexual harassment.
5.2.6. Sexual harassment can occur between employees of the same sex. It is
unlawful for males to sexually harass females or other males, and for
females to sexually harass males or other females.
5.3. Other Types of Unlawful Discrimination. The City prohibits discrimination on
the basis of race, color, national origin, religion, gender, physical or mental
disability, age, veteran status, sexual orientation, or any other characteristic
protected by applicable law. Such prohibited discrimination includes but is not
limited to the following examples of offensive conduct:
5.3.1. Verbal conduct such as threats, epithets, derogatory comments or slurs.
5.3.2. Visual conduct such as derogatory posters, photographs, cartoons,
drawings or gestures.
5.3.3. Written communications containing statements, which may be offensive
to individuals in a particular protected group, such as racial or ethnic
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stereotypes or caricatures.
5.3.4. Physical conduct such as assault, unwanted touching or blocking normal
movement.
5.3.5. Retaliation for making or threatening to make harassment reports to the
City.
6. DRUG AND ALCOHOL FREE WORKPLACE POLICY
6.1. Policy Statement. The City of Ammon has a responsibility to its employees and
to the public at large to see that its employees are both drug and alcohol free
while on duty. This responsibility comes in light of studies showing that
employees who are under the influence of drugs or alcohol while at work are
more likely to cause accidents and injuries to themselves and to co-workers, as
well as to the public at large. This policy shall prohibit the use of any illegal drug
as identified by the Idaho Code, irrespective of the legality of any drug in other
States. The terms of this Drug and Alcohol Free Workplace Policy are intended
to produce a work environment where employees are free from the effects of
drugs, as defined by the Idaho Code and/or alcohol. Employees should be aware
that the provisions of this policy may be revised when necessary. The City
believes that by having the provisions of this Drug and Alcohol Free Workplace
Policy its employees will enjoy the benefits of working in a safer and more
productive work environment. For the purpose of this policy, safety-sensitive
employees shall be defined as employees whose duties are fraught with such
risks of injury to others that even a momentary lapse of attention can have
disastrous consequences, or can cause great human loss before any signs of
impairment become noticeable to supervisors or others. Safety-sensitive jobs
include (but are not limited to): police officers who carry firearms; employees of
wastewater treatment plants, if they are required to perform tasks which require
them to handle hazardous chemicals; employees who handle hazardous
materials; employees who are required to hold a Commercial Driver’s License
(CDL) or drive a commercial vehicle.
6.2. Introductory Provisions
6.2.1. Applicability. This policy shall apply to all prospective and current
employees of the City, including those employees who operate
commercial vehicles for the City (hereafter referred to as “drivers”).
Questions regarding this policy should be directed to the employee’s
Department Head or to the designated Human Resource person within
the City. A copy of this policy is available to all employees.
6.2.2. Possession, Use, or Distribution of Illegal Drugs or Alcohol. The
possession, use, purchase, sale, or distribution of illegal drugs as defined
in the Idaho Code (meaning those drugs for which there is no generally
accepted medical use; i.e. marijuana, cocaine, methamphetamine, PCP)
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or drug paraphernalia by an employee in a City vehicle, at a job site, on
City property, or during work hours, is strictly prohibited, regardless of
the legality of such drug in other jurisdiction. Any employee violating this
prohibition will be terminated. The City also has a prohibition against
employee use of illegal drugs, as defined by the Idaho Code, off the
worksite regardless of the legality of such drug in other jurisdictions. An
employee's off the job use, manufacture, purchase, possession, sale, or
distribution of illegal drugs, or drug paraphernalia that results in criminal
charges being brought against the employee will result in the employee
being requested to submit to drug testing and may result in the
employee being suspended from work without pay. Any employee
convicted of a criminal drug statute will be terminated from employment.
6.2.3. Employee’s Use of Alcohol. The City is committed to ensuring that
employees are not at work while under the influence of alcohol.
Therefore, employees are not to consume alcohol within four (4) hours of
reporting to work. Employees are also not to report to work or remain at
work while under the influence of alcohol, meaning their having a blood
alcohol concentration (BAC) greater than .01. Employees are prohibited
from using or possessing alcohol while on duty.
6.3. Drug or Alcohol Testing Required of Employees.
6.3.1. Pre-Employment Testing.
6.3.1.1. All prospective safety-sensitive employees shall be tested for
drugs and alcohol.
6.3.1.2. All prospective drivers must disclose to the City any previous
employers for whom they have worked as a CDL employee within
the previous two (2) years. The City will then request from those
employer’s information regarding any incidents where a
prospective driver has tested positive for illegal drugs or alcohol,
or refused to test, within the previous two (2) years. In the event
the City receives information from a former employer that the
prospective driver has tested positive for drugs or alcohol within
the previous year, that prospective driver will not be offered
employment or his/her conditional employment with the City will
be terminated. Any driver who is found to have previously tested
positive for illegal drugs or alcohol and who is hired by the City
must show that he/she has been evaluated by a Substance Abuse
Professional and was found to be not drug or alcohol dependent.
It will be the City's responsibility to ensure that any required
follow-up tests of such drivers are conducted as required by
Department of Transportation (DOT) regulations. For the purpose
of pre-employment testing, illegal drugs and alcohol shall mean
any use inconsistent with the policy regardless of the legality in
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any other jurisdictions.
6.3.2. Post Accident Testing. Any employee operating a City-owned vehicle or
equipment that is involved in an accident that results in damage, results
in bodily injury, or results in a police report being filed, must be tested for
drugs and alcohol. Refer to the Vehicle, Equipment Use and Driving
Safety Policy.
6.3.3. Random Testing. Safety-sensitive employees will be subject to random
drug and alcohol testing. Elected officials and members of the boards
and commissions that are appointed by the mayor are not required to be
drug/alcohol tested. Random testing selections will be unscheduled and
will be made by a scientifically valid method of selection where every
safety-sensitive employee is equally subject to being tested. Random
testing for alcohol will take place prior to, during, or immediately
following an employee's duty time.
6.3.4. Reasonable Cause Testing. The City will require an employee to be
tested for alcohol and/or illegal drugs, regardless of the legality of a drug
in another jurisdiction, if the employee's physical appearance or pattern
of behavior gives City officials reason to believe the employee may be
impaired. The basis of suspicion may be a specific, contemporaneous
event or conduct evidencing impairment observed over a period of time.
6.3.5. Specimen Collection Procedures/Test Result Notification.
6.3.5.1. Submission of an Adulterated or Diluted Specimen. If the
collection monitor determines that an employee has submitted an
adulterated or diluted specimen, that specimen will be discarded
and a second specimen will be requested. It will be the second
specimen that will then be tested. If the request for a second
specimen is refused, the collector will inform the City of the
employee's refusal to submit an acceptable specimen. Such
refusal will result in either a prospective employee not being
offered employment or a current employee being terminated
with the City.
6.3.5.2. Drug Testing Methods. Testing for drugs will be done by the
testing of an employee's urine specimen, or saliva specimen if a
urine specimen cannot be produced. Drug testing of drivers may
utilize the split specimen collection procedure, which may be on
or off city premises. Under that procedure, a driver will have
his/her urine specimen sealed in two separate containers with
both containers tested by a SAMHSA certified laboratory.
6.3.5.3. Positive Test. If an employee’s first specimen tests positive that
employee may request within three (3) days of the positive
notification that the other specimen be tested at a second
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SAMHSA laboratory. This second test will be done at the
employee's expense, unless the second test comes back negative.
During the time the second specimen is being tested, that driver
will be suspended without pay. Any employee whose specimen
screens positive for the presence of illegal drugs will have their
positive test confirmed by the Gas Chromatography/Mass
Spectrometry (GC/MS) confirmation method. Any employee who
tests positive for illegal drugs may request the same specimen be
retested at their expense. This request must be conveyed to the
City within forty-eight hours (48) of the employee being notified
of the positive test result. During the time the second test is
being conducted, the employee will be suspended without pay.
Any employee who is given an alcohol test will be given an initial
test and, if they test at or above .01 BAC, a confirmation test will
be performed no sooner than 15 minutes after the first test. The
confirmation alcohol test will be done by the use of a breath
testing device.
6.3.5.4. Refusal. An employee may not refuse to take a drug or alcohol
test when requested to do so consistent with the terms of this
policy. Such a refusal will be considered equivalent to their
testing positive. An employee will be considered as refusing to
test if they:
6.3.5.4.1. Expressly refuse to take a test when so requested;
6.3.5.4.2. Fail to provide an adequate breath, saliva, or urine sample
without a valid explanation; or,
6.3.5.4.3. Engage in conduct that clearly obstructs the testing
process.
6.3.6. Notification of Test Results.
6.3.6.1. All drug test results will be forwarded to the City through an
authorized and licensed testing agency, as the representative of
the Medical Review Officer (MRO). The MRO will follow up on
such information, as is deemed appropriate.
6.3.6.2. If the MRO finds no reason to doubt the validity of the positive
test, that result will be conveyed to the City contact, as well as,
the identity of the drug. If the employee cannot be located, the
MRO, or his representative, may request that the City arrange for
the employee to contact the MRO, as soon as possible, to discuss
the results of the positive test. The MRO will communicate a
positive result to the City without discussing the result with the
employee if the employee expressly declines the opportunity to
discuss the results of the test, or if the employee is instructed by
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the City to contact the MRO yet fails to do so within five (5) days
of that notification.
6.3.6.3. Any employee who tests positive will be given the opportunity to
discuss the results with the staff of the authorized and licensed
testing agency, prior to the City taking disciplinary action. In
talking with any such individual, the staff of the authorized and
licensed testing agency will follow up on all information deemed
necessary to resolve the employee’s positive drug test. If it is
determined that a prescription drug was the cause of the positive
test, the employee’s test will be reported as negative.
6.3.7. Testing Positive for Drugs.
6.3.7.1. Any prospective employee who tests positive for the presence of
illegal drugs and/or alcohol, as defined in this policy, will not be
hired.
6.3.7.2. Any current employee who tests positive for the presence of
illegal drugs as defined by this policy, will be terminated from
employment with the City.
6.3.8. Testing Positive for Alcohol.
6.3.8.1. Any current employee who tests positive for alcohol with a blood
alcohol content (BAC) .04 and above will be terminated from
employment with the City.
6.3.8.2. An employee is considered as testing positive for alcohol when
their blood alcohol content (BAC) is .01 or above. If any employee
tests between .01 and .039 BAC that employee will not be allowed
to return to work for 24 hours from the time of the test and shall
not operate any city vehicle or equipment following their positive
test. Any employee who tests twice between .01 and .039 BAC
within 12 months will be terminated.
6.3.9. Returning to Employment After a Positive Test
6.3.9.1. All employees who previously tested positive on a drug or alcohol
test may be provided an opportunity to re-enter the workforce by
the City. To do so, the employee must agree to re-entry
conditions that ensure the employee is drug and alcohol free.
Such conditions may include (but are not limited to):
6.3.9.1.1. A release-to-work from an approved Substance Abuse
Professional (SAP).
6.3.9.1.2. A negative test for drugs and/or alcohol.
6.3.9.1.3. An agreement to submit to unannounced follow-up
testing.
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6.3.9.1.4. Must agree to comply with all after-care requirements
outlined in the re-entry agreement - such as treatment,
counseling, or other support measures, with the
understanding that any violation may result in termination
of employment.
6.3.10. Drug and Alcohol Clearinghouse
6.3.10.1. For employees that maintain a Commercial Driver License (CDL) as
requirement of their position, the City of Ammon or its agents will
report the following information about the driver to the
Clearinghouse:
6.3.10.1.1. A verified positive, adulterated, or substituted controlled
substance test result;
6.3.10.1.2. An alcohol confirmation test with a concentration of 0.04
or higher;
6.3.10.1.3. A refusal to submit to a test;
6.3.10.1.4. An employers report of actual knowledge of on duty
alcohol use, pre-duty alcohol use, post-accident alcohol
use, and controlled substance use;
6.3.10.1.5. A SAP report of the successful completion of the return-to-
duty process;
6.3.10.1.6. A negative return-to-duty test; and
6.3.10.1.7. An employer’s report of completion of follow-up testing.
6.3.10.2. A query will be conducted of the Clearinghouse at least once per
year for all drivers with a CDL. In lieu of a full query the company
may obtain a written consent to conduct a limited query. If the
limited query indicates that drug or alcohol violation information
about the driver exists in the Clearinghouse, FMCSA will not
disclose that information without first obtaining additional
specific consents. If a CDL driver refuses to provide consent to
conduct a limited query they will be terminated from
employment. The City of Ammon may also conduct additional
queries of the Clearinghouse to determine whether a record
exists for any particular CDL driver after obtaining that driver’s
written or electronic consent.
6.3.10.3. A CDL driver will be notified by letter sent by U.S. Mail to the
address on record with the State Driver Licensing Agency when
information concerning that driver has been added to, revised,
released, or removed from the Clearinghouse (alternative means
for notification, including electronic email, can be provided when
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a driver registers on the Clearinghouse). Also, a driver may
challenge only the accuracy of information reporting, not the
accuracy of test results or refusals. Additional driver resources
concerning the Clearinghouse can be found at-
https://clearinghouse.fmcsa.dot.gov/.
7.VEHICLE, EQUIPMENT USE, AND DRIVING SAFETY POLICY
7.1. Policy Statement. This Policy outlines the use of vehicles and/or equipment for
work used on behalf of the City of Ammon. For the purpose of this policy,
vehicles shall be defined as any vehicle that requires a driver’s license pursuant
to Idaho State driving regulations. Equipment shall be defined as any mechanical
apparatus that requires steering or guidance to be operated, which may or may
not require a driver’s license.
7.1.1. Operators of City of Ammon owned or leased motor vehicles and/or
equipment shall always drive safely, legally and courteously,
remembering that they are directly responsible for maintaining both City
of Ammon owned property and public trust.
7.1.2. The City of Ammon is committed to providing our employees the safest
work environment possible that protects our employees, citizens, and to
also contribute to the wellbeing of their families and the community
whenever possible. This Vehicle Equipment Use and Driving Safety Policy
is intended to provide our employees with knowledge and guidelines to
keep them and others safe while driving.
7.1.3. The City of Ammon encourages all employees to utilize the information in
this policy even when 'off the clock'. The objectives of this policy are
threefold:
7.1.3.1. To save lives and to reduce the risk of life-altering injuries to our
employees, their families and others in the community;
7.1.3.2. To protect personal and financial resources; and
7.1.3.3. To guard against potential liabilities associated with vehicle
accidents involving employees while driving on City time.
7.1.4. Employees are expected to operate vehicles and/or equipment safely.
The City of Ammon considers the use of vehicles and/or equipment part
of the working environment.
7.2. Applicability.
7.2.1. This policy applies to all employees and City Volunteers that must drive
for work purposes. Any employee that drives a vehicle (city or personal)
while performing duties on behalf of the City of Ammon must follow the
rules and regulations stated in this policy and those covered in training
sessions. For the purposes of this policy, volunteers are those that
volunteer on a regular basis, not one-time volunteers.
7.2.2. Vehicles and/or equipment owned or leased by the City of Ammon are to
be used for the functions of City of Ammon. Personal use or any other
type of use must be authorized by the employee’s supervisor and the City
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Administrator.
7.2.3. Some employees may be assigned a vehicle that is driven home; such
personal use, if allowed, may be a taxable benefit. When applicable, the
taxable benefit rate shall be calculated at the current Internal Revenue
Service business mileage rate.
7.2.4. Vehicles and/or equipment over 26,000 gross vehicle weight, buses, and
vans over 15 passengers require a commercial driver’s license (CDL). The
City of Ammon recognizes that certain drivers are exempted by State
Statute 49-302-3; it shall be the determination of each Department Head
to which the Statute applies to determine the requirement for those
employees, regarding a CDL.
7.3. Driver Eligibility. Employees who drive City vehicles or drive personal vehicles
for City-related work must have prior authorization. The process to become an
authorized driver consists of the following steps:
7.3.1. Employee must possess a valid Idaho driver’s license, or, if from out of
state they must obtain one within 30 days (per the Idaho Department of
Motor Vehicles).
7.3.2. Drivers must be at least 17 years of age.
7.3.3. Request to Add/Remove Driver Request Form must be submitted to the
HR Department with a photocopy of driver’s license.
7.3.4. Employees may be required to complete a Driving Safety Training
Program taught by an approved presenter for the safety program.
7.3.5. Prior to being hired, the HR Department shall obtain all records on a
prospective employee from the Idaho Repository and any other
background database that lists any traffic violations. If in the opinion of
the City Administrator a person’s driving record indicates excessive
violations, the Department Head shall be notified prior to hiring and may
impose a probationary period. Prospective employees required to have a
CDL that do not pass the Federal Motor Carrier Safety Administration
(FMCSA) Clearinghouse check may not be considered for employment.
7.3.6. Employees must sign a New Driver Contract with the City of Ammon.
7.3.7. Should an employee’s driver’s license expire, be revoked or suspended,
the employee shall immediately notify his or her supervisor. At the time
of the suspension, the employee’s City of Ammon vehicle-use privileges
will be suspended until the employee’s driver’s license has been fully
restored and validated. A long term suspension of an employee’s driver’s
license may require that an employee be terminated.
7.4. Training. The City of Ammon believes strongly in the value of its employees,
their families, and the community. Additional training (review) may be provided
annually, as needed. Authorized drivers may be required to attend driving safety
training sessions. This training will be carried out by an authorized safety person
and shall be scheduled as needed. Date and location of training sessions will be
provided in advance.
7.5. Driver Contracts. All authorized drivers will be required to sign a New Driver
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Contract Form acknowledging their awareness and understanding of the City of
Ammon's driving safety policy regarding driving record checks, driver
performance, driving safety rules, vehicle maintenance and procedures for
reporting of any traffic violations or accidents. Driver’s Contracts shall be
completed with the employees New Employee Paperwork and must be
completed prior to the issuance of their first paycheck. Employees should
understand that a GPS tracking device may be installed on any City vehicle.
Actions of an employee not consistent with the employee’s job requirements or
duties may result in disciplinary actions including but not limited to termination.
7.6. Authorization. After an employee has met all requirements of this policy to
become an authorized driver, the HR Department will authorize the employee
for driving privileges and notify the Department Head. Any changes that might
affect driver’s authorization (driving accident, ticket, license suspension, etc.)
must immediately be made known to the employee’s immediate supervisor and
immediately relayed to the HR Department by the Department Head. All steps
will be taken to determine appropriate action and if a change is necessary to
driver's authorization status.
7.7. Driving Safety Rules. The following driving safety rules shall apply to all City
employees when driving a City of Ammon vehicle or a personal vehicle when
performing duties on behalf of the City of Ammon. Failure to abide by the
driving safety rules could result in the loss of driving privileges, disciplinary
action, and/or termination of employment.
7.7.1. Driver must follow all traffic laws and regulations.
7.7.2. Driver should familiarize themselves with the vehicle or equipment they
are going to drive or operate before use. They should know where all
instruments are in the cab and location of turn signals, lights, wipers,
flashers, emergency brake, etc. Seat and mirrors must also be adjusted.
7.7.3. Driver should confirm that insurance information is located in the glove
box before using vehicle.
7.7.4. All employees and passengers are required to wear seat belts.
EXCEPTION: Those persons meeting the exemptions of Idaho State Code
49-673-(2) shall be exempt from this requirement.
7.7.5. Driver should drive at an appropriate speed for the road conditions. This
means that in some situations (rain, snow, etc.) drivers should drive
slower than the posted speed limit.
7.7.6. Driver should not engage in aggressive driving acts. This would include,
but not be limited to, tailgating, excessive speed, failing to signal
intentions, running red lights, passing on right and making rude
“gestures” to other drivers.
7.7.7. Authorized Driver must ensure that all passengers are compliant with the
requirements of the Personnel Policy Manual
7.7.8. In addition to the employee assigned or permitted to drive a City of
Ammon vehicle or equipment, he or she may allow others, as necessary,
to operate the vehicle if they have a valid driver’s license and are 25
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years of age or older. Vehicles assigned to employees to be taken home
shall not be operated by a driver other than the employee assigned or
permitted for any use other than City Business.
7.7.9. Driver should never leave keys in the vehicle or leave the vehicle
unattended while the engine is running.
7.7.10. Driver should park the vehicle in such a manner that eliminates backing
out whenever possible. Drivers are encouraged, but not required, to park
their personal vehicles in the same manner.
7.7.11. Unless for safety reasons, never attempt to push or pull another vehicle.
This policy relates to privately owned vehicles.
7.7.12. Never transport hazardous (flammable, toxic, etc.) materials unless
required by the job and using appropriate vehicles and all necessary
precautions.
7.7.13. Smoking, vaping, or use of any similar substance is not allowed in City
vehicles.
7.7.14. Drivers shall not eat while driving.
7.7.15. Drivers shall not use handheld devices while driving. Hands-free devices
are permitted. This does not apply to two-way radios when being used
for audio communication on official City business.
7.7.16. Drivers should not attempt to perform any type of personal grooming
while driving.
7.7.17. Alcohol and drugs are not allowed in City vehicles.
7.7.18. Drivers should not operate a vehicle or equipment anytime their ability to
drive is impaired or affected by such things as fatigue, illness, injury,
medication, etc.
7.7.19. Vehicles must not be left idling with no benefit to the public when parked
or not in use to conserve fuel and save public funds.
7.8. Personal Vehicle Use.
7.8.1. In addition to the other policies required by this section, Employees who
drive their personal vehicles and/or equipment on City business are
subject to the requirements of this policy including:
7.8.1.1. Maintaining auto liability insurance with minimum state limits.
7.8.1.2. Providing proof of liability insurance to the City Clerk on an annual
basis.
7.8.1.3. Maintain vehicle in a safe operating condition when driven on City
business.
7.8.1.4. If driving a personal vehicle, employee's insurance is primary. In
some cases, City of Ammon's insurance will provide secondary
coverage.
7.9. Condition of Vehicle.
7.9.1. Driver Inspection. Employees should inspect all vehicles before driving.
Any needed repairs or problems that could be a potential danger should
be reported to the immediate supervisor and the vehicle should not be
driven. The supervisor shall forward the information to an authorized
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service agent so that maintenance or repairs can then be performed
before use of the vehicle will be allowed.
7.9.2. Fueling. Driver is responsible for refueling the vehicle, as needed, before
returning it to parking. All vehicles shall be refueled at the City’s fuel
station whenever the vehicle is in the local area. Check with the Finance
Director for gas credit card and refueling procedures when traveling
outside of the local area. No personal purchases shall be made on City
cards.
7.9.3. Regular Maintenance. Employees, who operate City vehicles or have
been assigned specific equipment to operate, are responsible for normal
upkeep and repairs. Needed maintenance should be scheduled with an
authorized service agent or under some circumstances the request
should be submitted to the immediate supervisor.
7.9.4. Cleanliness. Drivers should keep vehicles clean. Any debris, food, drink
cups, or other items should be removed and disposed of properly at the
end of use.
7.10. Financial Responsibility.
7.10.1. Drivers are responsible for any at-fault tickets, accidents and violations
incurred while they are driving. This also includes payment of fines or
other financial costs (insurance deductible, repairs, etc.) incurred as a
result of such tickets, accidents and violations.
7.10.2. Drivers are responsible for replacement cost for lost keys, locksmith cost
for opening locked doors, replacement cost for lost keyless entry device
and any other such cost as a direct result of their actions.
7.10.3. Drivers will be financially responsible for cleaning vehicles returned dirty
beyond normal use.
7.11. Accident Procedures. If involved in an accident, regardless of severity, call local
authorities. When an accident occurs, the driver shall do the following:
7.11.1. Get medical attention if necessary.
7.11.2. Notify your immediate supervisor as soon as possible thereafter.
7.11.3. Provide first aid only when necessary and only to the extent you are
trained.
7.11.4. Stay calm and don't engage in arguments or physical altercations.
7.11.5. Do not admit fault or make any accusations of guilt.
7.11.6. If possible, take pictures of the accident.
7.11.7. Make notes about the accident including as much information as you can.
(Other drivers full name, license number, plate number, phone number,
address and insurance company).
7.11.8. Never provide your home address or phone number. Provide the City of
Ammon's information.
7.11.9. Be honest and cooperative with police.
7.11.10. Only discuss the situation with the police, City of Ammon officials, or
representatives of the ICRMP Claims Department.
7.11.11. If driving a personal vehicle, contact your insurance company.
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7.11.12. Complete accident report form and provide a copy to your immediate
supervisor.
7.12. Accident Investigation.
7.12.1. Any employee operating a City-owned vehicle or equipment that is
involved in an accident that results in damage, results in bodily injury, or
results in a police report being filed, must be tested for drugs and
alcohol. Department heads and immediate supervisors shall be
responsible for ensuring the drug test procedure is initiated no later than
one (1) hour after the accident occurs.
7.12.2. Drivers who are involved in an accident may be placed on temporary
suspension. Employees placed on temporary suspension, should not
drive again for City business until after completion of an investigation by
the HR Department.
7.12.3. The driver's immediate supervisor will be notified of the outcome of the
investigation and if the driver's authorization is denied, restored or if
additional driver training will be required before authorization is granted.
7.12.4. The driver's immediate supervisor will be responsible for determining the
corrective/disciplinary action taken if the accident is determined to have
been preventable or their fault.
7.13. Roadside Assistance. If a driver experiences trouble with the vehicle they should
pull over and out of traffic. Move as far from danger as possible. Call their
immediate supervisor or their designee and inform them of the situation. If
unable to contact the supervisor, please refer to the card provided in the glove
compartment of each city vehicle. The supervisor or the emergency contact will
make or authorize the driver to make the necessary arrangements to pick the
driver up and to have the vehicle repaired or towed if needed.
8. TECHNOLOGY USE POLICY
8.1. Policy Statement. This document provides policy for the City of Ammon
(hereafter referred to as ‘the City’) by defining acceptable use conditions for
employees when using City office equipment, including information technology,
for both limited personal reasons and City business.
8.1.1. This policy establishes both privileges and responsibilities for employees
in the City. It recognizes these employees as responsible individuals who
are the key to making the City more responsive to its citizens. It allows
employees to use City office equipment for non-City purposes when such
use involves minimal additional expense to the City, is performed on the
employee’s non-work time, does not interfere with the mission or
operations of the City and does not violate ethical conduct for
employees.
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8.1.2. Taxpayers have the right to depend on the City to manage their tax
dollars wisely and effectively. Public confidence in the productiveness of
the City is increased when members of the public are confident that it is
well managed and assets are used appropriately. The relationship
between the City and its employees who administer the functions of the
City is one based on trust. Consequently, employees are expected to
follow rules and regulations and to be responsible for their own personal
and professional conduct. It is expected that employees shall put forth
honest effort in the performance of their duties.
8.1.3. In return, employees are provided with a professional supportive work
environment. They are given the tools needed to effectively carry out
their assigned responsibilities. Allowing limited personal use of these
tools helps enhance the quality of the workplace and helps the City to
retain highly qualified and skilled workers.
8.1.4. This policy does not supersede any other applicable law or higher level
directive or policy.
8.2. Authorized Use. City employees may use City office equipment for authorized
purposes only. As set forth below, limited personal use of City office equipment
by employees during non-work time is considered to be an "authorized use" of
City property.
8.3. Definitions.
8.3.1. Privilege. In the context of this policy, privilege means that the City is
extending the opportunity to its employees to use City property for
personal use in an effort to create a more supportive work environment.
However, this policy does not create the ‘right’ to use City office
equipment for non-City purposes. Nor does the privilege extend to
modifying such equipment, including loading personal, or downloaded
software, and/or making configuration changes, except for necessary
updates to already installed software.
8.3.2. City office equipment including information technology. City office
equipment, including information technology, includes but is not limited
to: personal computers and related peripheral equipment and software,
telephones, facsimile machines, photocopiers, office supplies, internet
connectivity and access to internet services, and e-mail. This list is not
intended to limit City office equipment to the above, but rather is
provided to show examples of office equipment as envisioned by this
policy. City department managers may include additional types of office
equipment.
8.3.3. Minimal additional expense. Minimal additional expense means that
employees’ personal use of City office equipment is limited to those
situations where the City is already providing equipment or services and
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the employee’s use of such equipment or services will not result in any
additional expense to the City or the use will result in only normal wear
and tear or the use of small amounts of electricity, ink, toner or paper.
Examples of minimal additional expenses include, making a few
photocopies in black and white, using a computer printer to print out a
few pages of material in black and white, making occasional brief
personal phone calls, infrequently sending personal email messages, or
limited use of the internet for personal reasons. Personal copies or
printouts in color must be pre approved by the appropriate department
head.
8.3.4. Employee non-work time. Employee non-work time means times when
the employee is not otherwise expected to be addressing official
business. Employees may for example - use City office equipment during
their own off-duty hours such as before or after a workday (subject to
local office hours), lunch periods, authorized breaks, or weekends or
holidays (if their duty station is normally available at such times).
8.3.5. Personal use. Personal use means activity that is conducted for purposes
other than accomplishing official or otherwise authorized activity. Users
are specifically prohibited from using City office equipment to maintain
or support a personal private business. Examples of this prohibition
include employees or officials using a City computer and internet
connection to run a travel business or investment service. The ban on
using City office equipment to support a personal private business also
includes employees or officials using City office equipment to assist
relatives, friends, or other persons in such activities. Users may, however,
make limited use under this policy of City office equipment to check their
personal investments, or to communicate with nonofficial outside
contacts such as a family member, friend or even a volunteer charity
organization (examples).
8.3.6. Information technology. Information technology is defined as any
equipment or interconnected system or subsystem of equipment that is
used in the automatic acquisition, storage, manipulation, management,
movement control, display, switching, interchange, transmission, or
reception of data or information.
8.4. Specific Provisions on Use of Equipment and Services.
8.4.1. All office equipment and software necessary for conducting City business
is to be provided and installed by approved personnel. Personal software
or software downloaded from the internet, other than necessary updates
for already installed software, is not to be installed on City equipment
without proper approval.
8.4.2. Employees are authorized limited personal use of City office equipment.
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This personal use must not result in loss of employee productivity or
interference with official duties. Moreover, such use should incur only
minimal additional expense to the City in areas such as:
8.4.2.1. Communications infrastructure costs: i.e. telephone charges,
telecommunications traffic, etc.
8.4.2.2. Use of consumables in limited amounts: i.e. paper, ink, toner, etc.
8.4.2.3. General wear and tear on equipment.
8.4.2.4. Data storage on storage devices.
8.4.2.5. Transmission impacts with moderate e-mail message sizes such as
emails with small attachments.
8.5. Personal Use. City employees are permitted limited use of City office equipment
for personal needs if the use does not interfere with official business and
involves minimal additional expense to the City. This limited personal use should
take place during the employee’s non-work time. This privilege to use City office
equipment for non-City purposes may be revoked or limited at any time. This
policy in no way limits personnel in the use of City office equipment, including
information technology, for official City activities.
8.6. Inappropriate Personal Uses.
8.6.1. All users are expected to conduct themselves professionally in the
workplace and to refrain from using City office equipment for activities
that are inappropriate. Misuse or inappropriate personal use of City
office equipment includes, but is not limited to the following:
8.6.2. Any unprofessional use of City office equipment. For example, the
creation or use of inappropriate or personal desktop icons, images,
wallpapers or screensavers detract from a professional working
environment.
8.6.3. Any personal use that could cause congestion, delay, or disruption of
service to any City system or equipment.
8.6.4. Using the City systems as a staging ground or platform to gain
unauthorized access to other systems.
8.6.5. The creation, copying, transmission, or retransmission of chain letters or
other unauthorized mass mailings regardless of the subject matter.
8.6.6. Using City office equipment for activities that are illegal, inappropriate, or
offensive to fellow employees or the public. Such activities include, but
are not limited to: hate speech, or material that ridicules others on the
basis of race, creed, religion, color, sex, disability, national origin, or
sexual orientation.
8.6.7. The creation, download, viewing, storage, copying, or transmission of
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sexually explicit or sexually oriented materials.
8.6.8. The creation, download, viewing, storage, copying, or transmission of
materials related to illegal gambling, illegal weapons, terrorist activities,
and any other illegal activities or activities otherwise prohibited, etc.
8.6.9. Use for commercial purposes or in support of "for-profit" activities or in
support of other outside employment or business activity (e.g. consulting
for pay, sales or administration of business transactions, sale of goods or
services).
8.6.10. Engaging in any outside fundraising activity, endorsing any product or
service, participating in any lobbying activity, or engaging in any
prohibited partisan political activity.
8.6.11. Use for posting agency information to external newsgroups, bulletin
boards or other public forums without authority. This includes any use
that could create the perception that the communication was made in
one’s official capacity as a City employee, unless appropriate approval
has been obtained. This also includes uses or communications at odds
with the City’s mission or positions.
8.6.12. Any use that could generate more than minimal additional expense to
the City.
8.6.13. The unauthorized acquisition, use, reproduction, transmission, or
distribution of any controlled information including computer software
and data, that includes privacy information, copyrighted, trademarked or
material with other intellectual property rights (beyond fair use),
proprietary data, or export controlled software or data.
8.7. Proper Representation.
8.7.1. It is the responsibility of employees to ensure that they are not giving the
false impression that they are acting in an official capacity when they are
using City office equipment for non-City purposes. If there is expectation
that such a personal use could be interpreted to represent the City, then
an adequate disclaimer must be used. One acceptable disclaimer is: “The
contents of this message are mine personally and do not reflect any
position of the City of Ammon.”
8.8. Access Management and Security.
8.8.1. Users must not use other users’ passwords, user ids, or accounts or
attempt to capture or guess other users’ passwords. Users must not hide
their identity for malicious purposes or assume the identity of another
user.
8.8.2. Users must not attempt to access restricted files or portions of operating
systems, security systems, or administrative systems to which they have
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not been given authorization. Accordingly, users must not access without
authorization: electronic mail, data, programs, or information protected
under state and federal laws. Users must not release another person’s
private or restricted information.
8.8.3. Users must:
8.8.3.1. Follow established procedures for protecting City assets and data,
including managing passwords.
8.8.3.2. Protect the physical and electronic integrity of equipment,
networks, software and accounts on any City equipment.
8.8.3.3. Not open email from unknown senders or email that seems
suspicious.
8.8.3.4. Not knowingly introducing worms or viruses or other malicious
code into any system, nor disable protective measures: i.e.
antivirus, spyware firewalls.
8.8.3.5. Not install unauthorized software.
8.8.3.6. Not send restricted or confidential data over the internet or
outside the City network unless appropriately protected.
8.8.3.7. Not connect unauthorized equipment or media, which includes
but is not limited to: laptops, thumb drives, removable drives,
wireless access points, PDAs, tablets, phones, mp3 players, or
similar devices.
8.8.3.8. Users have no inherent right to use City office equipment.
Therefore, all departments will establish appropriate controls to
ensure that the equipment is used appropriately.
8.9. Privacy Expectations.
8.9.1. Users do not have a right, nor should they have an expectation, of privacy
while using any City office equipment at any time, including accessing the
internet or using email. By using City office equipment, users imply their
consent to disclosing the contents of any files or information maintained
or passed through City office equipment.
8.9.2. By using this office equipment, consent to monitoring and recording is
implied with or without cause, including (but not limited to) accessing the
internet or using email. Any use of City communications resources is
made with the understanding that such use is generally not secure, is not
private, and is not anonymous.
8.9.3. System managers may employ monitoring tools to detect improper use.
Electronic communications may be disclosed within the City to
employees or officials who have a need to know in the performance of
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their duties. City officials, such as the Mayor, City Council members,
system managers and/or supervisors, may access any electronic
communications. If any equipment is being used in a manner believed to
be a violation of the law, the same will be reported to law enforcement.
8.10. Sanctions for Misuse.
8.10.1. Unauthorized or improper use of City office equipment may result in loss
of use or limitations on use of equipment, disciplinary action or dismissal
as well as possible criminal penalties and/or users being held financially
liable for the cost of improper use. Sanctions for misuse shall be
determined as appropriate based on the offense by the employee’s
Department Head and the City Administrator. Sanctions will result in
formal action up to and including termination. In some instances, the
determination will be referred to the Mayor and City Council.
9.SOCIAL MEDIA POLICY
9.1. Policy Statement.
9.1.1. This policy provides guidelines for the use, management, administration
and oversight of the City of Ammon-owned social media for official use. It
also provides guidelines for employees’ personal use of social media both
at work and off-duty.
9.1.2. For purposes of this policy, social media is content created by individuals
using accessible and scalable technologies through the internet. Social
media comes in many forms and includes any method that facilitates
electronic communications, including internet forums, blogs, online
profiles, wikis, podcasts, pictures, video, email, instant messaging, music
sharing, voice over IP, as well as social websites or online communities
for business and personal use, such as Facebook, LinkedIn, Twitter, Yelp,
YouTube, Flickr, Google+, Pinterest, message boards and chat rooms,
among others.
9.1.3. Nothing in this policy is intended to prohibit or infringe upon any
communication, speech or expression that are protected or privileged
under the law. This includes speech and expression protected under state
and federal constitutions as well as labor or other applicable laws. For
example this policy does not limit an employee from speaking as a private
citizen regarding public issues. The City of Ammon recognizes the right of
employees to write blogs and use social networking sites and does not
want to discourage employees from self-publishing and self-expression. It
does not discriminate against employees who use social media for
personal interest and affiliates or other lawful purposes. This policy is not
intended to limit or infringe upon employees’ freedom of expression.
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9.2. Applicability. This policy applies to all City of Ammon employees. Employees
who violate the terms of this policy are subject to discipline up to and including
termination.
9.3. Personal Use of Social Media by Employees. Social media is a growing tool to
connect with family, friends, colleagues and the world, it also presents certain
risks. To assist City employees with responsible use when using social media, we
have established these guidelines:
9.3.1. Privacy does not exist in the world of social media and careful
consideration should be taken when referencing the City of Ammon, City
departments, co-workers or City business or policies. Search engines can
turn up posts years after they are created, and comments can be shared
or copied.
9.3.2. Employees should not represent themselves as a spokesperson for the
City of Ammon or any of its departments, unless it is part of their official
duties, on an official City of Ammon site. If an employee creates online
posts related to the City, its policies, operations or its staff, or their
employment, they must make it clear that they are not speaking on
behalf of the City. It is best to include a version of a disclaimer that the
opinions expressed are your own and do not necessarily represent the
views of the City of Ammon.
9.3.3. Any confidential or privileged information acquired by an employee
because of their employment with the City cannot be disclosed via social
media. This includes, but is not limited to, internal reports, policies,
procedures, other internal business-related confidential communications,
and any personal confidential information.
9.3.4. Employees should not access personal social media during working hours.
See also the Technology Use Policy for more details.
9.3.5. Employees should respect their audience and the City’s workplace rules.
Anything that is not acceptable in the workplace is not acceptable online
– personal insults and obscenities or postings that include discriminatory
remarks, harassment and threats of violence or similar inappropriate or
unlawful conduct will not be tolerated.
9.3.6. An employee’s City email address must not be used to register on social
networks, blogs or other online tools unless it is part of their official
duties, on an official City of Ammon site.
9.4. Creation and Use of City Social Media Accounts. While the City’s website
(www.cityofammon.us) is the City’s primary internet presence, the City
recognizes that social media may reach a broader audience. The following
establishes City-wide social media use policies, protocols and procedures
intended to mitigate associated risks.
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9.4.1. Creation of social media forums on behalf of the City of Ammon are
allowed when there is a clear public entity purpose.
9.4.2. The establishment and use of any social media account must be
authorized by the Mayor and City Administrator and belong to the City of
Ammon.
9.4.3. The City Clerk, Mayor, Recreation Director and City Administrator are
authorized to maintain and edit social media accounts on behalf of the
City of Ammon, and are the only individuals permitted to access, manage,
publish, comment and/or post on behalf of the City of Ammon on the
media. These employees must conduct themselves at all times in
accordance with all applicable City of Ammon policies. The City Clerk,
Mayor, and City Administrator may assign posting access to others on a
case-by-case basis.
9.4.4. All posts on City of Ammon social media must be in accordance with this
policy and must be able to be edited or removed if in violation of the
policy.
9.4.5. All posts are subject to retention pursuant to the Idaho Public Records
Act and the City’s records retention schedule.
9.4.6. Authorized employees must not share personal information about
him/herself, other City employees, or citizens on social media.
9.4.7. Whenever possible, City of Ammon social media should link back to the
official City of Ammon website for forms, documents, online services and
other information for conducting business with the City.
9.4.8. Content on social media forums must abide by all applicable federal,
state, and local laws, regulations and policies, including copyright,
trademark and printed material laws.
9.4.9. The City of Ammon does not use time-expire social media platforms –
including Snapchat, Wickr, Slingshot, etc . – as such platforms do not
coincide with public record retention policy.
10.Artificial Intelligence (AI) Employee Use Policy
10.1. Purpose: The purpose of this policy is to establish guidelines for the responsible,
ethical, and effective use of Artificial Intelligence (AI) tools and technologies by
City of Ammon employees. AI has the potential to enhance City services,
improve efficiency, and support data-driven decision making. While we remain
committed to adopting new technologies to aid our mission when possible, we
also understand the risks and limitations of generative AI and want to ensure
responsible use. This policy ensures AI is used in a manner that aligns with the
City’s values, compliance standards, and commitment to public trust.
10.2. Scope: This policy covers the use of AI tools on City devices, by City employees,
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using City data.
10.3. Definitions:
10.3.1. City Device: Any computer, smart phone, tablet, or other device owned
by the City assigned to a City employee, which can access AI technology
and tools.
10.3.2. City Data: Any data any employee has access to by virtue of their
employment with the City. Transferring or accessing City data through a
private device to circumvent accessing AI tools through a City device is
strictly prohibited.
10.4. Example of AI Tools: AI technologies include, but are not limited to:
10.4.1. Generative models (e.g., ChatGPT, Google Gemini, Claude).
10.4.2. Image and video creation tools (e.g., DALL-E2, MidJourney).
10.4.3. Deepfake generators, code verification tools, and AI-based recruitment
software.
10.5. Permitted Uses:
10.5.1. AI may be used to create or assist with drafting emails, letters, policies, or
reports.
10.5.2. Summarizing internal or external information.
10.5.3. Creating spreadsheets or templates.
10.5.4. Additional tasks as the job requires and approved by the supervisor.
10.6. Prohibited Uses:
10.6.1. Uploading confidential, sensitive, or personally identifiable information
(PII) into any AI tool.
10.6.2. Downloading, installing, or accessing any AI tool, website, or application
from an agency device without first obtaining written permission from
both the employee’s supervisor and the IT Department.
10.6.3. Using AI for harassment, discrimination, illegal activities, or
misrepresentation.
10.6.4. Relying solely on AI for decision-making, as AI tools are intended to assist
in human judgment, not replace it. All decisions must be made with
human oversight and accountability, recognizing the potential limitations
and inaccuracies of AI tools.
10.6.5. Impersonating individuals using AI-generated content.
10.7. Guidelines for Use:
10.7.1. Prior Authorization: Employees must obtain authorization from their
supervisor and the IT Department prior to using any AI tool or accessing
AI via City devices.
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10.7.2. Accountability: Employees are responsible for all AI-generated content
they produce. Any such content remains the property of the City of
Ammon. AI must not replace employee judgment or decision-making.
Outputs should be verified for accuracy and appropriateness.
10.7.3. Monitoring: The City reserves the right to monitor AI usage and enforce
compliance with this policy.
10.8. Use with Caution: AI is an evolving technology prone to errors, including
inaccuracies, outdated information, or fabricated data. Employees must exercise
caution and ensure all outputs comply with applicable laws and City policies.
11.Telecommuting Policy
11.1. Purpose:
11.1.1. Telecommuting allows employees to work at home, on the road or in a
remote location for all or part of their workweek. The City considers
telecommuting to be a viable, flexible work option when both the
employee and the job are suited to such an arrangement. Telecommuting
may be appropriate for some employees and jobs but not for others.
Telecommuting is not an entitlement, it is not a City wide benefit, and it
in no way changes the terms and conditions of employment with the City.
11.2. Procedures:
11.2.1. Telecommuting can be informal, such as working from home for a short-
term project or on the road during business travel, or a formal, set
schedule of working away from the office as described below. Either
employee or a supervisor can suggest telecommuting as a possible work
arrangement.
11.2.2. Any telecommuting arrangement made will be on a trial basis for the first
three months and may be discontinued at will and at any time at the
request of either the telecommuter or the City. Every effort will be made
to provide 30 days notice of such change to accommodate commuting,
child care and other issues that may arise from the termination of a
telecommuting arrangement. There may be instances, however, when no
notice is possible.
11.3. Eligibility:
11.3.1. Individuals requesting formal telecommuting arrangements must be
employed with the City for a minimum of 6 months of continuous,
regular employment, must be a full-time employee and must have a
satisfactory performance record.
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11.3.2. Before entering into any telecommuting agreement, the employee and
manager will evaluate the suitability of such an arrangement, reviewing
the following areas:
11.3.2.1. Employee suitability. The employee and manager will assess the
needs and work habits of the employee, compared to traits
customarily recognized as appropriate for successful
telecommuters.
11.3.2.2. Job responsibilities. The employee and manager will discuss the
job responsibilities and determine if the job is appropriate for a
telecommuting arrangement.
11.3.2.3. Equipment needs, workspace design considerations and
scheduling issues. The employee and manager with the assistance
of the technology department will review the physical workspace
needs and the appropriate location for the telework.
11.3.2.4. Tax and other legal implications. The employee must determine
any tax or legal implications under IRS, state and local
government laws, and/or restrictions of working out of a home-
based office. Responsibility for fulfilling all obligations in this area
rests solely with the employee.
11.3.3. If the employee, manager, and IT Department agree, a three-month trial
period will commence. The trial period will include regular interaction
between the employee and the manager to discuss work progress and
problems. At the end of the trial period, the employee,manager, and IT
Department will determine if the arrangement will continue.
11.4. Equipment:
11.4.1. On a case-by-case basis, the Technology Department will determine the
essential equipment needed for the employee to perform their job duties
effectively while maintaining security and compliance. This equipment
may include:
11.4.1.1. Computer hardware including a city-owned laptop or desktop,
monitors, keyboards, mouse, etc.
11.4.1.2. Communication tools such as phones, headsets, etc.
11.4.1.3. Internet and networking equipment to set up Virtual Private
Network (VPN) access to securely connect to the city’s systems.
11.4.1.4. Additional equipment may be provided on a case-by-case basis,
based on job requirements.
11.4.2. Equipment supplied by the City will be maintained by the City. The City
accepts no responsibility for damage or repairs to employee-owned
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equipment. The City reserves the right to make determinations as to
appropriate equipment, subject to change at any time. Equipment
supplied by the City is to be used for business purposes only. Performing
City work on personal equipment will be prohibited. The telecommuter
must sign an inventory of all City property received and agree to take
appropriate action to protect the items from damage or theft. Upon
termination of employment, all City property will be returned to the City,
unless other arrangements have been made.
11.4.3. The employee will establish an appropriate work environment within his
or her home for work purposes. The City will not be responsible for costs
associated with the setup of the employee’s home office, such as
remodeling, furniture or lighting, nor for repairs or modifications to the
home office space.
11.5. Security:
11.5.1. Consistent with the City’s expectations of information security for
employees working at the office, telecommuting employees will be
expected to ensure the protection of proprietary City and customer
information accessible from their home office. Steps include the use of
locked file cabinets and desks, regular password maintenance, and any
other measures appropriate for the job and the environment.
11.6. Safety:
11.6.1. Employees are expected to maintain their home workspace in a safe
manner, free from safety hazards. Injuries sustained by the employee in a
home office location and in conjunction with his or her regular work
duties are normally covered by the City’s workers’ compensation policy.
Telecommuting employees are responsible for notifying the employer of
such injuries as soon as practicable. The employee is liable for any injuries
sustained by visitors to his or her home worksite.
11.6.2. Telecommuting is not designed to be a replacement for appropriate child
care. Although an individual employee’s schedule may be modified to
accommodate child care needs, the focus of the arrangement must
remain on job performance and meeting business demands. Prospective
telecommuters are encouraged to discuss expectations of telecommuting
with family members prior to entering a trial period.
11.7. Time Worked:
11.7.1. Telecommuting employees who are not exempt from the overtime
requirements of the Fair Labor Standards Act will be required to
accurately record all hours worked using the City’s time-keeping system.
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Hours worked in excess of those scheduled per day and per workweek
require the advance approval of the telecommuter’s supervisor. Failure
to comply with this requirement may result in the immediate termination
of the telecommuting agreement.
11.8. Conduct While Working Remote:
11.8.1. Employees who participate in telecommuting are required to adhere to
all rules of conduct outlined in the City of Ammon Personnel Policy
Manual. Telecommuting does not exempt employees from compliance
with any city policies, including but not limited to those regarding
workplace behavior, confidentiality, and use of City resources. All
expectations for professional conduct remain in effect regardless of the
employee’s work location.
11.9. Ad Hoc Arrangements:
11.9.1. Informal, short-term arrangements may be made for employees on
family or medical leave to the extent practical for the employee and the
City and with the consent of the employee’s health care provider, if
appropriate.
11.9.2. All informal telecommuting arrangements are made on a case-by-case
basis, focusing first on the business needs of the City.
12.THE CITY OF AMMON COMPLAINT PROCEDURE
12.1. Any employee who believes he/she has been subjected to unlawful harassment,
discrimination, or unfair treatment prohibited by this policy, should tell the
person initiating these actions to stop his/her unwanted behavior and
immediately report the behavior, preferably in writing, to their department head
and/or the Human Resources Department.
12.2. Any employee who becomes aware of unlawful harassing, discriminating, or
unfair conduct, prohibited by this policy, either engaged in or suffered by a City
employee, regardless of whether or not such harassment/discrimination/unfair
treatment directly affects that employee, the employee shall immediately report
the incident, preferably in writing, to their department head and/or the Human
Resources Department.
12.3. Any employee reporting an incident shall do so either preferably in writing or
verbally to at least one of the following; the department head, the Human
Resources Director and/or the City Administrator. Upon receipt of a complaint,
the department head, Human Resources Director and City Administrator shall all
be made aware of the complaint. The Human Resources Department will then be
responsible to administer an immediate, thorough and objective investigation on
behalf of the City. The Human Resources Director will be responsible for the
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creation and maintenance of any and all record keeping necessary for the proper
execution and enforcement of this policy.
12.4. All written correspondence relative to the incident, including written electronic
communications shall be forwarded to the Human Resources Director upon
receipt. In addition, any relative verbal communication shall be summarized by
the recipient in writing and forwarded to the Human Resources Director. If it is
determined and substantiated that prohibited harassment, discrimination, or
unfair treatment has occurred, appropriate action will be taken to ensure that
the conduct will not reoccur. A determination regarding the alleged behavior
shall be made and communicated to the person claiming harassment,
discrimination, and unfair treatment, as soon as practical. Employees violating
this policy are subject to the employee discipline procedure outlined in this
policy.
12.5. The City strictly prohibits retaliation against any person by another employee or
by the City for using this complaint procedure, reporting harassment, reporting
discrimination, reporting unfair treatment, or for filing, testifying, assisting or
participating in any manner in any investigation, proceeding or hearing
conducted by the City or a governmental enforcement agency. Prohibited
retaliation includes, but is not limited to, termination, demotion, suspension,
failure to hire or consider for hire, failure to give equal consideration in making
employment decisions, failure to make employment recommendations
impartially, adversely affecting working conditions or otherwise denying any
employment benefit.
12.6. The City does not consider conduct in violation of this policy to be within the
course and scope of employment and does not sanction such conduct on the
part of any employee, including elected officials or management employees.
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SECTION 4: EMPLOYEE CLASSIFICATION, COMPENSATION, AND
BENEFITS
1.1 CLASSIFYING EMPLOYEES FOR POLICY PURPOSES
1.1. Employment Status. For varied reasons, employee status must be organized by
classes in order to administer employee policies, benefits or otherwise address
employment issues. It is generally the responsibility of the employee to assure
that he/she is properly categorized for purposes of each issue or benefit type.
The City will endeavor to assist with such matters, but the employee is ultimately
responsible to assure that his/her service is properly addressed.
1.2. Employment Classification. The classification of the position you hold with the
City may affect the status of obligations or benefits associated with your
employment. The primary classes of employees and their respective status is
outlined as follows:
1.2.1. Full-Time Regular Employees. Typical work schedule calls for at least 30
or more hours of scheduled work during each seven (7) calendar-day
payroll period. Full-time regular employees shall receive all employee
benefits provided by the City; as such benefits now exist or may be
subsequently changed.
1.2.2. Part-Time Regular Employees. Typical work schedule calls for 29 or less
hours of scheduled work during each seven (7) calendar-day payroll
period. Part-time regular employees shall receive reduced employee
benefits in accordance with policies adopted by the Council and required
by PERSI. The scope of benefits received may vary proportionately with
the number of hours typically scheduled for a part-time regular
employee. The number of hours scheduled may also affect the
employee's obligation to participate in certain mandatory state benefit
programs. Certain benefits may not be available.
1.2.3. Seasonal Employees. Seasonal employees provide services for the City
on an irregular or temporary basis and whose time of employment is less
than 8 consecutive months annually. Seasonal employees shall receive no
benefits provided to regular employees, except those required by law or
those provided by express written authorization of the Council. The
Human Resources Director will file required reports regarding seasonal
employees with PERSI.
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2.1 COMPENSATION POLICIES
2.1. Establishment of Pay System. The City compensates employees in accord with
decisions by the Council as budgets are set and tax levies are authorized. Pay for
any given position is subject to the annual budgetary process and as such may be
subject to increase, reduction, or status quo maintenance for any time period.
The managing official may make suggestions about salary compensation and
other pay system concerns but the final decision regarding compensation levels
rests with the Council’s budgetary rulings and final direction from the City
Administrator or Mayor.
2.2. Compliance With State And Federal Pay Acts. The City shall comply with all
State and Federal pay acts respecting the compensation of employees for
services performed in the public service.
2.3. Right to Change Compensation and Benefits. The Council reserves the right to
make budget adjustments, and consequently pay adjustments, during the course
of the budget year in order to manage cash flow or to deal with other
circumstances which justify changes in City expenditures. Compensation may
also be adjusted based upon job performance and the availability of funds to
maintain a solvent City budget.
2.4. Overtime Compensation
2.4.1. Compliance with Fair Labor Standards Act. In addition to the employee
classifications set forth elsewhere in this policy, all employees are
classified as either exempt or hourly for purposes of complying with the
Federal Fair Labor Standards Act (FLSA). The FLSA is the Federal wage and
hour law which governs the obligation of employers to pay overtime
compensation. Exempt employees are not required to receive overtime
pay for hours worked beyond the limits provided by the statute.
Employees who serve as sworn law enforcement officers shall be subject
to special exceptions found in the FLSA (See 207K). Please contact your
department head or the office of the HR director for further clarification
of your FLSA status.
2.4.2. Calculation of Overtime. All hours worked in excess of 40 hours in a
seven-day work period shall be compensated at the rate of 1 ½ times the
regular hourly rate. Sick leave, Paid Time Off (PTO), and holidays will be
excluded from hours worked for overtime purposes. Overtime shall be
worked only when necessary.
2.4.3. Overtime during a Declared Disaster. In the event the Mayor declares a
disaster, which is later confirmed by the Council, exempt (salaried)
employees will become non-exempt (hourly) for the duration of the
disaster. When the Mayor and City Council declare the disaster has
concluded, original exempt employees will automatically be transitioned
back to exempt status. The City Administrator or Mayor shall determine
the precise moment when exempt employees are transitioned to hourly
employees. This transition may coincide with existing or future pay
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cycles.
2.4.3.1. When providing assistance to out of area disasters, all exempt
(salaried) employees will become non-exempt (hourly) for the
duration of the assistance. For all employees, after eight (8) hours
in a single day, any additional work will be paid at an overtime
rate, according to the currently adopted Personnel Policy Manual.
2.5. Ammon Days. The annual Ammon Days celebration is an optional day of work
for employees. In addition to the salary for their position, Employees that work
Ammon Days shall be credited one hour of PTO for each hour they work. As the
event may grow to multiple days, the same will apply for additional days.
2.6. Reporting and Verifying Time Periods. It is the responsibility of each employee
to properly record the time that he/she has worked during a payroll period. Each
time sheet shall bear the signature of the employee with a statement verifying
its accuracy and a counter signature by the department head indicating that the
hours claimed were actually worked. These records shall be retained according
to the City of Ammon Records Retention Schedule.
2.7. Work Periods. Employment with the City is subject to the Federal Fair Labor
Standards Act as previously described. Each employee is responsible for
monitoring the status of hours worked in each work period. Overtime shall be
allowed only when preapproved by the managing official or when absolutely
necessary in an emergency. The work week for all regular employees who are
subject to the FLSA shall begin at 12:00 a.m. (midnight) on Sunday of each week
and concludes at 11:59 p.m. of the succeeding Saturday. Regular employees will
record actual hours worked. The payroll department shall compute the overtime
earned at 1 ½ times the hourly amount based on a 40-hour workweek. All hours
worked, including overtime, shall be paid in their paycheck for the pay period in
which it was earned.
2.8. Break Periods. The maximum allowed break time is 15 minutes for every 4
hours of contiguous work. The staff on duty is responsible to coordinate breaks
with their supervisor which maintain appropriate staffing levels and efficient
operation. Breaks should be taken during the workday, and cannot be saved or
accumulated to leave work early. At the end of the workday, employees must
clock out when work concludes.
2.9. Lunch Breaks. Lunch break policy is established by department requirements
therefore; employees are to follow the directives of their managing official.
Lunches may be treated as a paid working lunch if they are part of a City-
sanctioned event designed to foster collaboration, build morale, or provide
training opportunities. Examples of paid working lunches include:
2.9.1. Team-building activities or morale-boosting lunches approved by
leadership (for example the Employee Recognition Committee (ERC)
lunch, winter wellness lunch or department seasonal potlucks).
2.9.2. Lunch meetings focused on work-related discussions or professional
development and training.
Personal lunch time is never paid time. Employees must clock out for lunch and
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clock back in when they have returned to work.
2.10. Exempt Employees. Exempt employees shall not receive overtime pay for hours
worked beyond 80 hours per pay cycle or reductions in pay for pay periods with
less than 80 hours worked per pay cycle. Exempt employees are expected to
work, on average, a minimum of 80 hours per pay cycle and any additional hours
necessary to fulfill their responsibilities. Exempt employees have control over
their work schedule and hours as long as the job requirements are met.
2.11. Promotions and Compensation. Compensation for all employees is established
by action of the Council. The annual budget of the City sets the funding available
for compensation of employees in various departments. Promotions and
changes in status may be recommended and made by officials in each of the
operating departments but final authority regarding compensation rests with the
City Council and Mayor through the budgeting process with final action on
promotions and compensation approval by the Department Head and City
Administrator. Any promotion or compensation not budgeted for in the current
budget must be approved by the City Council prior to said promotion or
compensation increase.
2.12. Performance Evaluation System. Employees shall participate in a performance
evaluation system approved by the Council. Such evaluation systems shall be
one basis for allocating changes in compensation in each budget year. Records of
all such evaluations shall be kept in the personnel file of each employee.
2.13. Adopted Pay/Grade Scale. The City of Ammon has adopted a pay/grade scale,
with a merit for performance philosophy.
2.14. Payroll Procedures and Paydays. Employees are paid every two weeks
throughout the year. Time sheets are to be turned in by 9:00 a.m. on the bi-
weekly Monday that immediately follows the conclusion of the two-week work
period. Paychecks will then be issued by the office of the Finance Director on the
bi-weekly Wednesday that immediately follows timesheet submittal.
2.14.1. Paychecks compensate employees for work performed in the two-week
work period immediately prior to paycheck issuance. Paychecks are to be
distributed by the Department Head or their designee, at the employee’s
normal workplace prior to 5:00 p.m. on payday in a manner approved by
the department head. Payroll checks will be available to Department
Heads by 3:00 p.m. on payday. No advances will be allowed.
2.14.2. It is the responsibility of each employee to monitor the accuracy of each
paycheck received. Information shown on the employee's paycheck stub
is provided for information only. The paycheck is generated by a
computer program that does not have the capacity to think or to
understand individual circumstances. Actual practices respecting the
issuance of paychecks and allocation of employee benefits must be
consistent with official City policy. In the event of disagreement between
the computer-generated paycheck stub and official policy as interpreted
by the Council with the assistance of the Human Resources Director, the
policy shall prevail.
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2.15. Payroll Deductions. In accordance with Idaho Code § 45-609 or its successor, no
payroll deduction(s) shall be made from an employee’s paycheck unless
authorized by the employee or required by law. At time of hire, all employees
will fill out and sign a ‘New Employee Packet’ which sets forth his/her requested
benefits and deductions. The Human Resources Director or an authorized staff
member will subsequently input this information into the payroll system. Any
discrepancies or problems in adhering to the items outlined on the form will be
clearly resolved and indicated on the form. Necessary changes to the inputs
from the originally submitted form will be accepted and initialed by the
requesting employee. Upon completion, the form will be signed and dated by
the Human Resources Director or the authorized staff member and then placed
in the employee’s permanent file. Any future requests to adjust benefits or
deductions on the part of employees must be submitted in writing through
submittal of a new benefit form. The method for instituting these changes will
conform to the same procedure as described above.
2.16. Compensation While Serving on Jury Duty. Employees called to jury duty, which
necessitates an absence from their regularly scheduled duties, shall be granted
leave with no reduction in salary or benefits. Notice of the receipt of a summons
for jury duty should be given to the employee’s immediate supervisor as soon as
possible.
2.17. Military Leave.
2.17.1. Any regular employee who is inducted into the Armed Forces of the
United States and the Military Selective Service Act shall be granted a
leave of absence without pay and shall be entitled to return to his/her
former position or to an equivalent position, providing:
2.17.1.1. He/she makes an application for re-employment within ninety
(90) days after such person is relieved from training and service or
from hospitalization continuing after discharge for a period of not
more than one year, provided he/she is still qualified to perform
the duties of such position with reasonable efforts by the City.
2.17.1.2. Seniority and service credit shall continue during military leave,
but a returning veteran will not displace another employee with
greater service.
2.17.1.3. All provisions of this section shall be interpreted in a manner
consistent with the Soldiers and Sailors Civil Relief Act.
2.17.2. Any regular employee who is a member of an organized Reserve or
National Guard Unit who is ordered to participate in field training shall
receive, for a period of no greater than 15 working days, that portion of
his/her regular salary which will, together with his/her lesser military pay
(including pay received for weekends that fall within or at the end of the
leave period), equal his/her regular salary. For this purpose, military pay
does not include allowances received for rent, subsistence, travel, and
uniforms.
2.17.3. Regular, full-time employees who are members of the National Guard
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and who are called for emergency duty in their state will be granted up to
160 hours of paid Military Leave per calendar year.
2.18. Training And Travel Expenses And Policies. The City of Ammon will pay for
expenses related to training and travel when an employee is traveling on city
business. An employee may utilize one of three options, or combination thereof,
for paying for expenses and/or receiving reimbursement for eligible expenses.
Prior to any training or travel event, the supervisor’s employee must authorize
the method of payment or reimbursement. A department head has the
discretion to require an employee to utilize any of the options, or a combination
of options, that are most appropriate for that department.
2.18.1. Option 1. Use of a City-Issued Credit Card. An employee with a city-
issued credit card may use their city-issued card for training and travel
expenses, provided these expenses meet the requirements listed in this
section. Per diem may not be requested if the employee uses this option.
2.18.2. Option 2. Reimbursement of Expenses. An employee may request
reimbursement for training and travel expenses that were paid for by the
employee using their personal funds. Reimbursement must meet the
requirements listed in this section. Per diem may not be requested if the
employee uses this option.
2.18.3. Option 3. Request Per Diem in Advance of Travel, Training, or Other
Events. An employee may request per diem for meals, according to the
criteria listed in section 2.18.2. If the reimbursement is for training, a
training agenda is required with the reimbursement form. If per diem is
utilized by the employee, retaining receipts is not necessary for those
expenses submitted for per diem. If approved, per diem shall be issued
to the employee in the form of a printed check, not cash.
2.19. Requirements for Training and Travel Expenses
2.19.1. Receipts. Each employee is responsible for providing verified receipts for
any expenses using a city-issued credit card and for expenses for which
the employee is requesting reimbursement. Receipts must be itemized
and show precise detail for all items purchased.
2.19.2. Meals. Employee meal expenses are authorized according to the table
below. If a meal is included and paid for in a meeting or conference
registration, the meal rate shall be deducted from the maximum rate to
determine what would be allowed for a given day. Employees are
required to make use of available complimentary meals, whenever
possible. Alcoholic beverages are not an eligible expense. The following
table shall be used to determine maximum eligibility of a meal expenses:
Maximum Meal Expense Allowance
Meal Authorized
Amount
Expense Eligible for
Departures Prior to:
Expense Eligible
for Returns
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After:
Breakfast $15.00 7:00 am 8:00 am
Lunch $20.00 11:00 am 2:00 pm
Dinner $25.00 5:00 pm 7:00 pm
Full Day $60.00 7:00 am 7:00 pm
2.19.3. Lodging. Authorized related lodging expenses shall be paid or
reimbursed at actual cost. Employees should always request tax exempt
government rates and negotiate the best available rate. Each employee
is allowed their own room.
2.19.4. Travel Time. Travel time from the employee’s home to work will not be
compensated. Allowable time will start from departure from the
employee’s City’s work location.
2.19.5. Vehicle Usage.
2.19.5.1. When traveling on City business, a City vehicle should be taken, if
available. If a City vehicle is not available, then a private vehicle
may be used with approval of the department head and the City
Administrator, in which event standard business mileage as
provided for by the IRS shall be paid. In the event a City vehicle is
available but the employee makes a request to take a personal
vehicle when a City vehicle is available, the Department Head and
the City Administrator must approve the request. The cost of
using a personal vehicle should be comparable to or less than the
cost of other travel options, such as airfare. If a personal vehicle is
approved to use for business travel and meets all criteria of this
section, the employee may submit a maximum of 700 miles for
reimbursement. Receipts shall be submitted to the appropriate
department head for approval on the approved expense claim
reimbursement form. Any exceptions to this policy must be made
in advance and approved by both the Department Head and the
City Administrator.
2.19.5.2. Non-City employees may ride in a City vehicle, for business
purposes, but must dress and act appropriately when doing so. In
addition to the employee assigned or permitted to drive a City of
Ammon vehicle, he or she may allow others, as necessary, to
operate the vehicle if they have a valid driver’s license and are 25
years of age or older. It shall be the responsibility of the
Department Head to monitor additional drivers. Drivers (including
volunteers) that regularly are allowed to drive a City vehicle or
equipment shall follow the City’s driving policies.
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2.19.5.3. If a City vehicle is taken home, mileage must be tracked. It is the
intention of the City to comply with IRS rules regarding use of
public vehicles for personal use. In some cases, the use of a City
vehicle can result in a taxable benefit to the employee. Said
benefit shall be recorded on the employees W-2 form for the
year.
2.19.5.4. All employees shall review and comply with the requirements of
the vehicle use policy adopted by the City.
2.20. On-the-Job Injuries.
2.20.1. All on-the-job injuries shall be reported to your department head, who in
turn shall report to the Human Resources Director, as soon as
practicable, to allow the filing of worker's compensation claims in the
proper manner. If an employee is disabled temporarily by an on-the-job
accident, he/she shall be eligible for worker's compensation benefits.
Return to employment shall be authorized on a case-by-case basis upon
consultation with the managing official and the State Insurance Fund.
Concerns associated with injured worker status may be brought before
the Human Resources Director for review.
2.20.2. Any employee operating a City-owned vehicle or equipment that is
involved in an accident that results in damage, results in bodily injury, or
results in a police report being filed, must be tested for drugs and
alcohol. Department heads and immediate supervisors shall be
responsible for ensuring the drug test procedure is initiated no later than
one (1) hour after the accident occurs.
2.21. On Call.
2.21.1. On Call Duty. On Call Duty as defined by this policy shall mean time that
an employee must be available to report to work in addition to the basic
workweek and overtime. “Available to report to work” means that an
employee must be available to answer their cell phone and remain within
a thirty (30) minute response time of the city limits of the City of Ammon.
While an employee is working On Call Duty, an employee may conduct
personal business, provided that the employee remains available to
report to work.
2.21.2. Determined by Department Head. On Call Duty will be determined by
the department head as needed. While working, On Call Duty employees
shall be available for immediate response to emergency and/or service
calls.
2.21.3. Compensation for Work Performed. Actual hours worked while on, On
Call Duty shall be compensated at the employee’s normal pay rate
including overtime rates, if applicable.
2.21.4. Supplemental On Call Hours. Employees who are required to perform
On Call Duty shall receive one Supplemental On Call Hour per day, except
on Saturday, Sunday and holidays when On Call Duty shall add two
Supplemental On Call Hours per day. All Supplemental On Call Hours
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shall be compensated at one and one half times (1.5) the employee’s
regular hourly rate.
2.21.5. Travel Time. Travel time from the employee’s home to their assigned
work location shall not be compensated. Compensated time shall begin
upon arrival at the employee’s assigned work location. A city-issued
vehicle may be considered an employee’s work location if allowed by the
department head.
2.21.6. City Vehicle Usage. Employees may be assigned City vehicles for City use
during On Call Duty. Only those employees who can safely respond to
emergency calls within thirty (30) minutes of receiving a call are eligible
to be assigned a vehicle for On Call Duty. Employees subject to On Call
Duty may be allowed to utilize a city vehicle to take home during their
assigned period. This assigned vehicle may be used for limited but
necessary personal tasks during On Call Duty. If city-issued vehicles are
taken home, the employee must comply with IRS reporting requirements
as described in Section 4, Subsection 2.18.5.
3.1 EMPLOYEE BENEFITS
3.1. The City offers a number of employee benefits for full-time regular employees.
These benefit offerings are subject to change or termination at the sole
discretion of the Council. Each is subject to the specific terms of its respective
insurance policy and/or official resolution of the Council.
3.2. Paid Time Off (PTO). Paid Time Off is available to all full-time regular employees
who have completed the equivalent of 90-days of full-time regular employment.
PTO accrues as the employee works. Employees will not accrue PTO while on an
unpaid leave of absence or under suspension of any kind.
3.2.1. PTO Accrual Schedule for Full-Time Employees. Each full-time employee
will accrue 6.154 hours of PTO per pay cycle for a total of 160 PTO hours
per year. Under no circumstances will any employee accrue more than
160 PTO hours per year.
3.2.2. Maximum Accrual. The maximum PTO hours allowed to accrue is 480.
Once an employee reaches the maximum accrued PTO hours, no
additional PTO will accrue until the employee’s PTO hours are reduced
below the maximum.
3.2.3. Paid Time Off (PTO) Pay Out. Unused PTO hours are paid out at 85% of
the employee’s current pay rate. PTO is to be paid out upon separation
from employment with the City. Employees may fill out a “PTO Pay Out
Request Form” to be paid out for accumulated PTO during employment.
3.2.4. Donation of PTO Time. In the event that an employee depletes their
accrued PTO hours due to a major illness or injury, other employees may
voluntarily donate PTO hours from their accrued PTO hours, provided the
following criteria are met:
3.2.4.1. PTO may be donated only after an employee has entirely depleted
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their PTO hours and, if applicable, any remaining Sick Leave;
3.2.4.2. No more than 72 hours of PTO can be received through donations
to a single employee in a three-year period;
3.2.4.3. An employee of a lower pay grade cannot donate hours to a
higher pay grade employee. Pay grade distinctions shall be made
by the City Administrator and/or HR Director; and
3.2.4.4. All PTO donations shall be anonymous and handled by the Human
Resources Director.
3.2.4.5. Any requests for donating PTO that do not meet the criteria listed
above may be evaluated and approved or denied at the sole
discretion of the Mayor, or in absence of the Mayor, the City
Administrator.
3.2.5. PTO Transition from Vacation/Sick Leave. Effective January 1, 2019 the
following shall occur:
3.2.5.1. Vacation Leave and Sick Leave will no longer accrue.
3.2.5.2. All Vacation Leave accrued by an employee is converted to PTO
hours.
3.2.5.3. All Sick Leave accrued will remain Sick Leave and can be used by
employees in the event of illness to the employee or his/her
immediate family living in their household or whom the employee
is directly responsible for. Sick Leave must be used only in the
event of an illness or injury that prevents the employee from
working productively or safely or if an immediate family illness
presents no practical alternative for necessary care. Surgeries,
elective or otherwise, along with the necessary recovery time
qualify for Sick Leave, if covered by insurance or preapproved by
the managing official. When three (3) or more concurrent days of
Sick Leave are requested, the managing official may require a
physician’s notification in writing prior to approving the Sick
Leave. Additionally, a physician’s written notification may also be
required when there is evidence of Sick Leave abuse, such as
requesting more days than the annual accrual rate within a one-
year period. Abuse of Sick Leave benefits shall result in
disciplinary action. Sick Leave shall not be paid out.
3.2.5.4. If an employee exceeds the 480 PTO hour maximum limit after
converting their Vacation Leave to PTO hours, they will have 12
months to reduce their PTO hours to within the limit allowed.
3.3. Annual Longevity Bonus. Full-time employees with five (5) years of full-time
service or more shall receive an annual Longevity Bonus.
3.3.1. The Longevity Bonus shall be calculated as follows:
3.3.1.1. $100/Year of service beginning at five (5) years of service. Years
of service are calculated on September 30 of each year.
3.3.1.1.1. Calculation: Years of Service times 100 equals the
Longevity Bonus.
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3.3.1.1.2. Example Calculation for an employee of five years: 5 X 100
= $500
3.3.1.1.3. Example Calculation for an employee of 17 years: 17 X 100
= $1700
3.3.1.2. The Longevity Bonus is available only as city budget permits.
3.3.1.3. Longevity Bonuses for all city employees shall be paid within the
same month in any given fiscal year. The City Administrator shall
determine the month in each fiscal year when Longevity Bonuses
are paid to qualifying employees.
3.4. Holidays.
3.4.1. Official paid holidays are provided for full-time regular employees.
Employees, who have regular, full-time active status, on the date of any
holiday, shall receive no more than 8 hours compensation for that day
even though they do not work. Holidays which fall on Saturdays shall be
observed on the preceding Friday. Those which fall on Sunday shall be
observed on the succeeding Monday. The Mayor has the authority to
temporarily adjust the operating hours of City offices on days
immediately preceding or following scheduled holidays based on
workload and employee morale.
3.4.2. A holiday is a day of exemption from work granted to employees, during
which said employees shall be compensated, as if they actually worked.
Employees who work on a holiday shall be compensated according to the
following calculation:
Holiday Hours Hours worked on a holiday
Full-time Exempt Employees Eight (8) hours at
regular pay
+ No additional compensation
Full-time Hourly Employees Eight (8) hours at
regular pay
+ Overtime for hours actually
worked
Part-time and Seasonal
Employees
Zero (0) hours + Overtime for hours actually
worked
RECOGNIZED HOLIDAYS:
New Year's Day Indigenous Peoples Day
Martin Luther King, Jr./Human
Rights Day
Veterans Day
Presidents' Day Thanksgiving Day
Memorial Day Day after Thanksgiving Day
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Juneteenth Christmas Eve dismissed at 2 PM with no lunch
Independence Day Christmas Day
Labor Day
3.5. Bereavement Leave. Up to 40 hours of paid leave of absence for a death in the
immediate family (spouse, parents, grandparents, children, grandchildren,
brothers, sisters, aunts and uncles, including those related by law). Additional
leave may be granted from accrued paid vacation leave or unpaid leave of
absence.
3.6. Paid Parental Leave. The City of Ammon recognizes the need to support
employees as they balance career and family life. This paid parental bonding
leave policy addresses family and work-life balance as important and vital to the
success of the City’s operations. This policy takes effect on April 16, 2024 and
allows for up to 3 weeks (120 hours) of parental bonding leave
(maternal/paternal) to be taken following the birth, adoption or fostering of a
child and is administered in conjunction with the Family and Medical Leave Act
of 1993 (FMLA) (rolling backward). Parental bonding leave will run concurrently
with FMLA leave to the extent it qualifies.
3.6.1. Eligibility Criteria:
3.6.1.1. Has been employed with the City of Ammon for at least 12
consecutive months immediately preceding the leave and have
worked at least 1,250 hours during the 12 consecutive months
immediately preceding the date of the birth, adoption or foster;
AND
3.6.1.2. Be a “Full-time Regular Employee” as defined in Section 4A of the
City of Ammon Personnel Policy Manual; AND
3.6.1.3. Be a new parent by:
3.6.1.3.1. Childbirth; or
3.6.1.3.2. Adoption of a child 17 years of age or younger (the
adoption of a new or existing spouse’s child is excluded
from this policy); or
3.6.1.3.3. Being the new parent of a child born by a surrogate
mother; or
3.6.1.3.4. Being an individual seeking to adopt a child after the birth
of that child, but the adoption has yet to be finalized.
3.6.2. Use and Compensation of Leave.
3.6.2.1. Paid parental leave must be used within six (6) months after the
birth date, adoption or foster care placement.
3.6.2.2. An employee may not receive more than 3 weeks (120 hours) of
paid parental leave in a rolling 12-month period. Multiple births,
adoptions or placement of more than one foster child within 12
months do not increase the length of paid parental leave.
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3.6.2.3. Employees may use paid parental leave continuously or on a
predefined reduced work schedule, as long as it is used within six
(6) months and approved by the employee’s department head.
3.6.2.4. Each week of paid parental leave is compensated at one hundred
percent (100%) of the employee’s full time salary at the time of
leave, as determined by their supervisor, and will be paid on
regular scheduled pay dates.
3.6.2.5. The City will maintain all currently paid benefits for employees
during the paid parental leave period.
3.6.2.6. Paid parental leave may not be donated to another employee.
3.6.3. Requesting Paid Parental Leave.
3.6.3.1. Paid parental leave must be requested in writing on the approved
City request form through the Human Resources Department.
3.6.3.2. Employees must provide 30 days’ notice prior to taking paid
parental leave, when foreseeable. Notice shall include the
anticipated start date and expected duration of the leave. In
situations where advance notice is not practical, the employee
shall notify the department head as soon as feasible. “As soon as
feasible” would ordinarily mean 10 business days.
3.6.3.3. When an employee requests paid parental leave, the City may
require the employee to provide relevant health care provider or
court documents to support the claimed basis for leave.
3.6.3.4. If an employee fails to provide the requested documentation
within 10 days the City may withdraw or deny paid parental leave
request.
3.6.4. Use in Conjunction with Other Leave Types.
3.6.4.1. Family and Medical Leave Act. Paid parental leave shall run
concurrently with leave under FMLA. Any leave taken under this
policy that falls under the definition circumstances qualifying for
leave due to the birth or adoption of a child will be counted
toward the 12 weeks of available FMLA leave per a 12-month
period. An employee will be eligible for paid parental leave even if
the employee has exhausted their FMLA time. If an employee is or
becomes eligible for FMLA while on paid parental leave, the
employee must apply for and use FMLA.
3.6.4.2. Other Leave Types.
3.6.4.2.1. If a paid holiday occurs while an employee is on paid
parental leave, such a day will be coded to holiday pay and
will not count towards the employee’s paid parental leave
entitlement.
3.6.4.2.2. Employees on paid parental leave will continue to accrue
PTO at their normal rate.
3.6.4.3. Effect of Separation on Leave: Upon termination of the
individual's employment, he or she will not be paid for any
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unused paid parental leave for which he or she was eligible.
3.6.5. Use of parental bonding leave is flexible and need not be taken in full-
week increments. However, as with any leave, the timing is subject to
manager approval.
3.7. Leaves of Absence. Up to thirty days’ unpaid leave can be granted by the City
Administrator for any justifiable purpose. Any unpaid leave request in excess of
five (5) days must include an explanation of the reason for the unpaid leave and
a statement from the Department Head stating how the employee’s position will
be covered in the employee’s absence.
3.8. Family and Medical Leave Act. Employees of the City may have rights for up to
12 weeks of unpaid, job-protected leave under the provisions of the Family and
Medical Leave Act of 1993, including any revisions that may be enacted to the
Act, if they meet the following eligibility requirements, from the Code of Federal
Regulations (CFR) section 825.110. "An eligible employee" is an employee of a
covered employer who: 1) Has been employed by the employer for at least 12
months; and 2) Has been employed for at least 1,250 hours of service during the
12-month period immediately preceding the commencement of the leave; and
3) Is employed at a work site where 50 or more employees are employed by the
employer within 75 miles of that work site.
3.8.1. An employee that has used this benefit, shall be eligible for an additional
12 weeks of this qualifying benefit only after the accumulation of an
additional 1,250 hours of service from the date of returning to work as an
eligible employee as described in CFR section 825-110.
3.8.2. Employees who work for an employer who employs less than 50
employees within 75 miles of that work site are not eligible for FMLA
leave.
3.8.3. If an employee meets these eligibility requirements he/she may request
up to 12 weeks of leave where the City shall continue the employee's
benefits (employer portion only) during the leave period.
3.8.4. It is the employee’s responsibility to contact the Human Resources
Department to discuss their rights and obligations for continuation of
any current benefits they are receiving. Employees must make
arrangements for payment of their portion of the benefit costs or
discontinuation of those benefits shall occur.
3.8.5. If the employee does not return to work for reasons other than their own
continued serious health condition or that of an eligible family member,
the City may recover from the employee the premiums that were paid for
the employee’s medical and life insurance benefits. HRA payments made
during an employee’s leave period would also be included in benefits to
be recovered.
3.8.6. Employees are required to use any accrued Paid Time Off (PTO) and sick
leave before utilizing leave without pay under this FMLA policy. If paid
leave accruals are less than 12 weeks, the employee may take the
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remainder of FMLA leave as unpaid leave. Employees shall continue to
accrue leave while utilizing their paid sick leave and PTO. They shall
cease to accrue PTO during the unpaid portion of their leave.
3.8.7. Employees are required to give 30 days’ advance notice or as much time
as practical when the need for FMLA leave is foreseeable. The City
reserves the right to request medical certification supporting any leave,
and may require second or third opinions (at the City’s expense). The City
may also require a doctor's fitness for duty report prior to your returning
to work. Leave may be denied if these requirements are not met. The
decision to allow an employee to return to work shall be solely the City’s,
in compliance with the provisions of the Family and Medical Leave Act.
3.8.8. An eligible employee of the City who is the spouse, son, daughter, parent,
or next of kin of an injured service member shall be entitled to a total of
26 work weeks of leave during a 12-month period to care for the service
member. There is up to 12 weeks of unpaid leave for an employee if the
spouse, son, daughter or parent has been called to active duty. An
eligible employee may elect, or the City may require the employee, to
substitute any of the accrued PTO personal leave, family leave, or medical
or sick leave of the employee for any part of the 26-week period.
3.8.9. FMLA leave may be taken intermittently or on a reduced leave schedule
in the circumstance of birth or placement of a child for adoption or foster
care, care for a sick family member, or for an employee’s own serious
health condition with prior written approval from the managing official,
or when "medically necessary."
3.8.10. To request FMLA leave please write a brief letter or memo to your
managing official indicating the reason for requesting FMLA leave and the
expected duration of leave. Note: your managing official or administrator
may request that you provide certification by your physician or medical
practitioner indicating the diagnosis and probable duration of your
medical condition, or the medical condition of your family member.
3.8.11. The City shall return the employee to the same or an equivalent position
after returning from FMLA leave, subject to the terms of the Family and
Medical Leave Act. The only exception may be for individuals who, under
the provisions of the FMLA are considered to be a "key employee" whose
extended absence would cause "substantial and grievous economic
injury".
3.8.12. The City reserves the right to require periodic notices (determined by the
City) of you or your family member's status and your intent to return to
work.
3.8.13. The City reserves the right to designate any leave request as covered or
not covered in compliance with the provisions of the Family and Medical
Leave Act.
3.8.14. If you have any questions about your rights under FMLA, please contact
the HR Director.
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3.9. Reduction in Benefits. The City, through the Council, reserves the right to
change, condition, or terminate any benefits set forth in this section. No
employee shall acquire any rights in any current or future status of benefits
except as the law otherwise requires.
3.10. Benefits for Part-Time or Temporary Employees. Unless negotiated with the
Council, required by PERSI or law, there are no provisions for benefits for part-
time, seasonal or temporary employees.
3.11. Insurance Coverage Available to Employees. The City provides medical and life
insurance benefits to full-time regular employees and medical benefits to
elected officials. The City provides payments to a Health Reimbursement
Account (HRA) benefit package for qualifying employees for coverage of dental
and vision benefits. Additionally, the City provides family coverage at the
employee's expense. For the costs of the family insurance charges consult with
Human Resources.
3.11.1. Full-time regular employees are eligible for medical insurance benefits
the first of the month following employment. Coverage is subject to
policy terms and may change at any time. Continued health coverage is
available to former employees at their own cost pursuant to federal law
(COBRA). Information may be obtained from the HR Director.
3.11.2. Worker's compensation insurance covering job-related injuries is
provided for all employees. Questions about worker's compensation
issues should be directed to the Human Resources Department.
3.12. Retirement. The retirement plan of the City combines benefits of the Public
Employees Retirement System of Idaho (PERSI) with Social Security (FICA). PERSI
charges a percentage of an employee's gross salary, which is presently exempt
from Federal and State income taxes, and the City matches this with an
additional larger contribution. Contact the Human Resources Director for further
information.
3.13. Miscellaneous Benefits.
3.13.1. Discount on City Utility Fees. Discounted utility fees of 50% shall be
provided for full-time employees residing within the City limits or City
utility service areas.
3.13.1.1. Utility discounts are limited to the primary residence of the
employee.
3.13.1.2. Utility account shall be in the employee’s name.
3.13.2. Parks and City Facilities.
3.13.2.1. Rental of shelters, and/or Council chambers discounts of 50%
shall be provided for all full time employees and elected officials.
3.13.2.2. Full time employees and elected officials are eligible to receive a
City swimming pool pass good for 25 free open swim sessions.
Pool passes are non-transferable. Passes are to be used by
employee or employee’s immediate family members. Passes will
be issued upon request only, and are valid for the current season.
Individuals may begin requesting passes in May of each year;
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passes will be available for pick up five (5) days later, to allow for
processing. Passes not used will expire on September 30 of the
year issued.
3.13.3. Elected Officials. Elected officials may opt out of any benefit provided by
the City of Ammon upon majority vote of the City Council if the change
affects all members. Any individual elected official may opt out of any
benefit at any time.
3.13.4. Transfer of Benefits with Employee Transfer. Accrued benefits for each
employee continue to the benefit of that employee if the employee
transfers from one department to another within the City. Any such
transfer shall not result in a reduction of benefit offerings separate and
apart from those realized by employees similarly situated.
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SECTION 5: EMPLOYEE EVALUATION AND DISCIPLINE
1.EVALUATION PROCEDURES
1.1. Standard Procedures. Each employee may be evaluated after 90 days of
employment with the City and at least on an annual basis thereafter to assess
the performance of the employee in the job being performed for the City.
Annual evaluations for all departments shall be conducted during the month of
September. Each evaluation shall be given on the basis of the managing official’s
observations of the employee's performance, the accuracy of the employee's
work in addition to the quantity, and additional efforts expended by the
employee on behalf of the City. Each managing official is authorized to use
necessary evaluation tools. An electronic record of the evaluation shall be kept
for each employee review.
1.2. Interviews (Evaluation). Each evaluation shall be concluded with an interview
between the evaluated employee and the managing official in which the
employee will be told what the findings of the evaluation are. Each employee
shall be given an opportunity to respond to the evaluation both verbally, in
which case notes may be taken by the interviewer, or the employee may submit
a written response to the employer's evaluation to be placed in the employee's
personnel file, provided that it is filed with the employer within ten (10) days of
the date of the evaluation.
2.EMPLOYEE PERSONNEL FILES
2.1. Personnel Records. The official City employee records, including medical
records will be stored in a secure location, owned, operated and maintained by
the City. Within these personnel files will be kept all records of payroll, employee
performance evaluation, employee status, and other relevant materials related
to the employee's service with the City. Any managing official or the employee
himself/herself may contribute materials to the personnel files deemed relevant
to the employee's performance and tenure. Each employee shall have the right
to review materials placed in his/her personnel file at any reasonable time.
Copies of materials in a personnel file are available to each employee without
charge. Personnel files shall not be removed from the premises.
2.2. Access to Personnel Files. It is the policy of the City to allow limited access to the
personnel file under the supervision of the official responsible for the record for
any employee when properly requested.
2.2.1. Those authorized to evaluate materials in a personnel file include the
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employee's managing official, Human Resources Department, elected
officials, City Attorney and the employee himself/herself.
2.2.2. Employee’s medical and workman’s comp history records shall be kept in
a separate employee file from the employee’s personnel file and shall not
be accessible to anyone other than the City Clerk, , or Human Resources
Department.
2.2.3. The City Attorney shall have access to all personnel files as needed.
2.2.4. Information regarding personnel matters will only be provided to outside
parties with a release from the employee or in other circumstances
where release is deemed appropriate or necessary with the concurrence
of both the official supervising the records and the City Attorney.
2.2.5. Based upon the inherent confidentiality of personnel matters, access of
others to personnel files shall be only with authorization of the managing
official and the City Attorney.
2.3. Management of Information in Personnel Files. Each employee shall be
provided an opportunity to contest the contents of a personnel file at any time.
This is to be done by filing a written objection and explanation which will be
included in the file along with the objectionable material. In the sole judgment of
the managing official, with the concurrence of the Council, any offending
material may be removed upon a showing by the employee that it is inaccurate
or misleading.
3. EMPLOYEE DISCIPLINE PROCEDURES AND PRINCIPLES
3.1. Purpose of Discipline Policy. The purpose underlying the discipline policy of the
City is to establish a consistent procedure for maintaining suitable behavior and
a productive working environment in the workplace. These procedures are
directory in nature and minor variations of the processes set forth herein shall
not affect the validity of any actions taken pursuant to this policy.
3.2. Disciplinary System Framework. The City adopts the following framework for
actions to be taken in the event that City policies are violated by any employee.
Progressive steps may be implemented in order to invoke disincentives to policy
violations. The City reserves the right to take any of the prescribed steps in any
order in the event that a managing official deems a policy violation or action of
the employee to be serious enough to warrant a certain step. Such steps shall
be documented in the record of the disciplinary action. Progressive discipline
shall be applied only where the managing official believes that the potential for
improvement and correcting the behavior is possible.
3.3. Hierarchy of Disciplinary Actions Available. The following actions are among the
progressive disciplinary steps which can be taken by the department head in
response to personnel policy violations. Any step in the disciplinary process may
be skipped or waived; at the discretion of the managing official, considering the
severity of the offense:
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3.3.1. Verbal warning
3.3.2. Written warning or reprimand.
3.3.3. Suspension with or without pay.
3.3.4. Probation.
3.3.5. Demotion.
3.3.6. Dismissal.
4.OPPORTUNITY TO BE HEARD—ASSERTIONS OF UNLAWFUL
DISCRIMINATION AND RETALIATION AND “NAME-CLEARING
HEARING”
4.1. All employees are at-will employees. However, at-will employees may from time
to time experience adverse consequences of unlawful discrimination or
retaliation. In addition, a public employee who is being demoted with a
reduction in pay or terminated from employment based upon allegations of
dishonesty, immorality or criminal misconduct is constitutionally entitled to a
name-clearing hearing when one is requested.
4.2. Unlawful discrimination and retaliation address actions that are alleged to
involve decisions based upon age, sex, race, religion, national origin or disability
that is not a bona fide occupational qualification. The City does not condone
discrimination on the basis of the foregoing unlawful categories. Unlawful
retaliation addresses actions that are taken against an employee for initiating a
charge of discrimination or harassment, or for assisting in any way in an
investigation of such charges.
4.3. Failure to pursue this opportunity to be heard or name-clearing hearing
procedure constitutes a waiver of this opportunity.
4.4. Issues involving job performance or employee attitude, without allegations of
discrimination, retaliation, dishonesty, immorality or criminal misconduct, are
not the proper subject of this procedure and will not be heard.
4.5. The procedure for the opportunity to be heard or name-clearing hearing is as
follows:
4.5.1. Within fourteen (14) days of his/her termination or demotion, the
employee may submit a written allegation of unlawful discrimination or
retaliation, or the basis for entitlement to a name-clearing hearing,
stating with particularity the basis for the requested hearing. Written
allegations that are untimely submitted or that fail to state a particular,
legally recognized basis will not be granted an opportunity to be heard.
An employee will be promptly notified if a requested hearing is denied.
4.5.2. An employee alleging unlawful discrimination or retaliation, or who is
legally entitled to a name–clearing hearing, will meet with the City
Council. The hearing will not exceed one (1) hour in duration.
4.5.3. An audio recording of the hearing will be made and maintained as part of
the personnel record.
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4.5.4. The employee’s supervisor may provide a brief written statement at least
twenty-four (24) hours prior to the hearing in response to the charges.
The City Council may require the employee’s supervisor to participate in
the hearing.
4.5.5. The employee will be provided an opportunity to present evidence upon
which the claims are based.
4.5.6. The City Council may ask questions during this process.
4.5.7. The employee may question participants during this process.
4.5.8. The Idaho Rules of Evidence do not apply to this opportunity to be heard
or name-clearing hearing.
4.6. After the hearing, the City Council will consider the information submitted, and
such other information as might be in the City’s records, to arrive at a decision
concerning the employee’s allegations. The decision will set forth in writing the
reasons for the City Council’s determination.
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SECTION 6: SEPARATION FROM EMPLOYMENT
1.REDUCTION IN FORCE
1.1. Employee assignments may be affected by reductions in force made due to
economic conditions or to changes in staffing and workload. The Council
reserves the right to make any changes in work force or assignment of resources
that it deems to be in the City's best interest. The Council may also specify at the
time reductions in force are made, what reinstatement preferences may
accompany the reductions. Said reinstatement preferences may be tied to the
classification of the employee or to specialized skills possessed by the employee.
1.2. Reorganization initiated to make more efficient use of resources or to
accommodate budgetary needs shall not be subject to the appeal procedure
established by the City.
2.REINSTATEMENT PREFERENCE
2.1. Employees who leave City employment, due to a reduction in force, shall retain a
first right to return in the event of workforce rebuilding for one year from the
date of their separation. Employees shall retain a preference only for work for
which they are fully qualified and for which available service requirements can
be met.
3.RETIREMENT POLICY
3.1. The retirement policy of the City shall comply in all respects with Federal and
State requirements respecting mandatory retirement and the obligations
established by the Public Employees Retirement System of Idaho (PERSI). No
employee shall be compelled to retire except in compliance with said acts.
4.COBRA BENEFITS
4.1. Employees of the City who currently receive medical benefits and separate from
employment may be eligible to continue those medical benefits at the
employees’ sole cost and expense for a limited time in accordance with the
Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). If you have
any questions regarding your right to continue your health coverage after
separating from the City, please contact the HR Department.
5.EXIT INTERVIEW
5.1. Each employee who terminates from employment with the City is encouraged to
participate in an exit interview with the City Administrator. In such interview, the
interviewer shall notify the employee when certain benefits shall terminate,
when final pay shall be issued and review the process to receive COBRA. The
Ammon City Council June 5, 2025 Page 116 of 166
City of Ammon Personnel Policy Manual – Amended by Resolution #2025-006R Page 70
employee shall inform the interviewer about his/her impressions of employment
in such interview. A record of the exit interview shall be completed and retained
in the employee's personnel file.
6. RESIGNATION POLICY
6.1. Voluntary resignation will only be accepted if made in writing. Any verbal
resignation will be treated as leave without approval, unless authorized by the
managing official. Under leave without approval an employee may be
terminated for "job abandonment" after three (3) consecutive days of leave that
has not received approval. If the employee wants their formal records to indicate
"voluntary resignation", they must do so in writing to their managing official. No
employee who voluntarily resigns should expect that their position will be
available at the same pay rate and/or benefits, if they desire to apply for rehire.
7. ABANDONMENT
7.1. Employees who have an unexcused or unauthorized absence of three (3)
consecutive working days or more may be terminated for job abandonment.
Ammon City Council June 5, 2025 Page 117 of 166
City of Ammon Personnel Policy Manual – Amended by Resolution #2025-006R Page 71
APPENDIX A: CITY OF AMMON ORGANIZATION CHART
APPENDIX A: SIGNATURE PAGE OF RECEIPT AND UNDERSTANDING
CITY OF AMMON PERSONNEL POLICY MANUAL
ACKNOWLEDGEMENT OF RECEIPT
SIGNATURE SHEET
RECEIPT:
I, ___________________________________________ acknowledge that I have received a copy
of the City of Ammon Personnel Policy Manual. I understand that it is my responsibility to review
this manual and it is a condition of my continued employment. My signature below affirms that I
will read and understand the manual within fourteen (14) days of my hire date. If I have questions
regarding any aspect of the policy and procedures of the City of Ammon, I will discuss these
questions with my Department Head or the HR Department as necessary until I fully understand
the policies and procedures of the City of Ammon.
Additionally, my signature below affirms that:
I understand that this manual is not a contract and cannot create a contract. I understand that I
am obligated to perform my duties of employment in conformance with the provisions of the City
of Ammon Personnel Policy Manual and any additional rules, regulations, policies or procedures
imposed by the department in which I work, whether or not I choose to read the Manual.
I understand that should this Policy be modified, I will be provided with a copy of the modification.
__________________________________________ ___________________
Employee Signature Date
__________________________________________ ___________________
Human Resource Date
Ammon City Council June 5, 2025 Page 118 of 166
City of Ammon Personnel Policy Manual – Amended by Resolution #2025-006R Page 72
CITY OF AMMON PERSONNEL POLICY MANUAL
ACCEPTANCE AND UNDERSTANDING
SIGNATURE SHEET
ACCEPTANCE:
My signature below affirms that I have read and understand the terms of the City of Ammon
Personnel Policy Manual and that I have addressed any concerns or questions regarding the
policies and procedure with my Department Head or the HR Department. I further understand
that I am governed by the contents of the personnel manual and it is my responsibility to remain
familiar with all of the information contained therein. Any violation of this personnel manual
may be cause for termination.
_______________________________________________ ______________
Employee Signature Date
________________________________________________ ______________
Department Head Date
Ammon City Council June 5, 2025 Page 119 of 166
City of Ammon Personnel Policy Manual – Amended by Resolution #2025-006R Page 73
APPENDIX B: NEW DRIVER CONTRACT
CITY OF AMMON VEHICLE, EQUIPMENT USE AND DRIVING SAFETY POLICY
NEW DRIVER CONTRACT
I acknowledge that I have read and understand the City of Ammon’s Vehicle, Equipment Use and Driving
Safety Policy. I also agree to the statements listed below and understand if I fail to meet any of the
requirements or promises, my driving privileges could/will be suspended or revoked. Additional
disciplinary action could also be taken, up to and including termination of employment depending upon
the circumstance and severity of my driving actions or failure to meet these promises.
● I will abide by all requirements of the City of Ammon’s Vehicle, Equipment Use, and Driving
Safety Policy.
_________________________ _____________________ ____________
Employee Signature Printed Name Date
_________________________ _____________________ ____________
Department Head Signature Printed Name Date
Ammon City Council June 5, 2025 Page 120 of 166
City of Ammon Personnel Policy Manual – Amended by Resolution #2025-006R Page 74
REQUEST TO ADD/REMOVE DRIVER
All information must be completely and accurately stated. Any omissions or inaccuracies will
cause a delay or denial of authorization. Any questions please contact the Human Resource
Department.
Request:
Check appropriate box: Add Driver ____Remove Driver ____Change Driver Info____
Driver Information
Department:______________________________
Full Name:______________________________Date of Birth:______________________
Home Address: City: ______________________________
State: ______________________________
Zip: _____________________________
Home Phone: _________________________ Cell Phone: _________________________
Driver's License #:________________________State Issued: ____ Exp. Date:___/___ /__
License Class:______ License Restrictions: ________ License Endorsements:______
Driving History
Fill out all that apply and provide dates, times and any pertinent details (for the past
three (3) years. Use the back of this page if needed or write “none” if nothing to report.
1.Accidents:__________________________________________________________
__________________________________________________________________
2.Tickets:____________________________________________________________
__________________________________________________________________
3.Convictions:________________________________________________________
__________________________________________________________________
I certify that the information provided on this form is correct and accurate. I understand that this
information will be used to obtain a record of my driving history from the Idaho State Repository.
I further understand that the decision to authorize me as a driver for the City of Ammon will be
based on this information. I have read and understand the City’s Vehicle, Equipment Use and
Driving Safety Policy and agree to abide by all rules and regulations of the City of Ammon.
_____________________________ _____________________________ _____________
Employee Signature Printed Name Date
_____________________________ _____________________________ _____________
Department Head Signature Printed Name Date
Ammon City Council June 5, 2025 Page 121 of 166
City of Ammon Personnel Policy Manual – Amended by Resolution #2025-006R Page 75
APPENDIX C: Controlled Substance Testing Consent Form for
Current Employees
As a condition of my continued employment with the City of Ammon, I consent to take a drug and/or
alcohol test as required by the terms of the company's Substance Abuse Policy.
I understand that in the event that my specimen tests positive for drugs, I will be given an opportunity to
discuss that result with an MRO for the purpose of providing a reasonable explanation regarding my
positive test result.
I understand that if my test remains positive for illegal drugs I will be terminated from further employment with the company.
I also understand that if I have a positive drug test and am subsequently fired because of that positive
test, I waive all rights to receiving unemployment benefits and insurance, and will be responsible for all
incurred attorney fees if I choose to contest this firing because of my positive drug test.
I consent to the release of my drug and alcohol test results received by Minert & Associates, Inc., as the
representative of the Medical Review Officer, to management officials at the City of Ammon and
understand that those results will be held in confidence by all parties involved.
I have received, read, and understand the terms of the City of Ammon's Drug Free Workplace testing
program and agree to abide by those terms.
_____________________________
Employee’s Name (Print)
_____________________________ _________________
Employee's Signature Date
Ammon City Council June 5, 2025 Page 122 of 166
City of Ammon Personnel Policy Manual – Amended by Resolution #2025-006R Page 76
APPENDIX D: DOT Drug Testing Consent Form for Current
Drivers
As a condition of my continued employment as a driver of a commercial motor vehicle for the City of
Ammon, I consent to take a drug and/or alcohol test as required by the terms of the company's Substance
Abuse Policy.
I understand that in the event that my specimen tests positive for drugs, I will be given an opportunity to
discuss that result with an MRO for the purpose of providing a reasonable explanation regarding my
positive drug test.
I understand that if my test remains positive for illegal drugs or alcohol, I will be terminated from
employment with the City of Ammon.
I also understand that if I have a positive drug test and am subsequently fired because of that positive
test, I waive all rights to receiving unemployment benefits and insurance, and will be responsible for all
incurred attorney fees if I choose to contest this firing because of my positive drug test.
I consent to the release of my drug and alcohol test results received by Minert & Associates, Inc., as the
representative of the Medical Review Officer, to management officials at the City of Ammon, and
understand that those results will be held in confidence by all parties involved.
I hereby provide consent to The City of Ammon to conduct a limited query of the FMCSA Commercial
Driver’s License Drug and Alcohol Clearinghouse to determine whether drug or alcohol violation
information about me exists in the Clearinghouse. The term extends for the duration of my employment
and includes, but is not limited to, annual queries. I understand that if the limited query conducted by
the City of Ammon indicates that drug or alcohol violation information about me exists in the
Clearinghouse, FMCSA will not disclose that information to the City of Ammon without first obtaining
additional specific consent from me. I further understand that if I refuse to provide consent for the City
of Ammon to conduct a limited query of the Clearinghouse, the City of Ammon must prohibit me from
performing safety-sensitive functions, including driving a commercial motor vehicle, as required by
FMCSA’s drug and alcohol program regulations.
I have received, read, and understand the terms of the City of Ammon's Drug Free Workplace testing
program, and agree to abide by those terms.
___________________________ ___________________
Driver's Name (print) Date
_________________________ ___________________
Driver's Signature Date
Ammon City Council June 5, 2025 Page 123 of 166
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.cityofammon.us Page | 1
Ammon City Council Meeting
June 5, 2025
Mayor Coletti and City Council Members:
Ordinance #733 Amendments to Chapters 5 Supplementary Regulations and 37 District Use Matrix
Staff Presenting:
Cindy Donovan – Planning Director
Recommendation:
-Staff recommends approval of the amendments to Title 10 Chapters 5 and 37
Compliance:
-This request is in compliance with the Comprehensive Plan and City Ordinance.
Criteria for Decision:
-10-4-1: ORDINANCE AND MAP MAY BE AMENDED: This zoning ordinance, including the map,
may be amended, supplemented, changed or modified from time to time, consistent with Idaho
Code Title 67, Chapter 65.
Summary of Analysis:
1.City Council approved the amendments to Chapters 5 and 37 on May 15, 2025.
2.Chapter 5 - Supplementary Regulations to Zones
a.10-5-23 (O) Lighting of Parking Areas – added reference to 10-5-28 Outdoor and
Exterior Lighting
b.10-5-24 (B) Right of Way Park Strip – added text regarding plantings in this area
3.Chapter 37 – District Use Matrix
a.10-37-2 (A) Dimensional Standards by Zone – amended minimum lot area in the
following zones:
i.RP – from 12,000 to 15,000 square feet
ii.RP-A – from 10,000 to 13,000 square feet
iii.R-1 – from 5,000 to 8,000 with a minimum lot width of 75 feet
iv.R1-A – from 5,000 to 6,000 per unit with a minimum lot width of 52 feet per
unit
b.10-37-2 (A) Dimensional Standards by Zone – removed conditions of P6 and P7 based on
amendments to State Statute which will take effect on July 1, 2025.
c.10-37-2 (B) Side Setback Minimum – deleted text regarding no side yard requirement for
accessory buildings located more than twelve (12) feet behind the main building.
d.10-37-2 (C) Right of Way Park Strip – added text regarding plantings in this area
Planning and Zoning Commission:
-Public Hearing #2025-011 was held before the Commission on May 7, 2025
-Testimony: 1 person testified in favor of the amendments
-Commission recommended approval unanimously with the exception of amendments to the R-1
zone lot size and width
-Reasoned Statement:
Ammon City Council June 5, 2025 Page 124 of 166
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.cityofammon.us Page | 2
•Exception of the changes to the R-1 zone in Title 10 Chapter 37
•The chart lists the minimum and developers can build larger
•Not adopting the proposed changes to R-1 allows more options and variety in R-1 zoning
•Existing neighborhoods like Olsen Park, Hillview Village, and Hillsdale, zoned R-1, would not
meet the proposed changes to the R-1 zone
•Density is not impacted by changing minimum lot size and lot width
Planning and Zoning Commission Notice of Hearing:
-Notice was published in the Post Register on Friday, April 18, 2025
-Notice was mailed to 20 public entities on Friday, April 18, 2025
-Property posting was not required
-Public Comment: No written testimony was received
Motion:
Approve
Read provided script for Ordinance 733.
Attachments:
1.Ordinance #733
Ammon City Council June 5, 2025 Page 125 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 1
CITY OF AMMON
BONNEVILLE COUNTY, IDAHO
ORDINANCE NO: 733
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF IDAHO,
AMENDING AND ADOPTING TITLE 10, PLANNING AND ZONING;
CHAPTER 5, SUPPLEMENTARY REGULATIONS; CHAPTER 37,
DISTRICT USE MATRIX; PROVIDING FOR SEVERABILITY;
REPEALING CONFLICTING ORDINANCES
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF AMMON,
IDAHO THAT:
Section 1. Chapter 5, Supplementary Regulations
Title 10 Chapter 5, Section 23 of the City Code of Ammon shall be amended to read as follows:
10-5-23: REQUIRED PARKING AND LOADING AREAS:
(A)Off-street Parking Necessary. Off-street parking and loading space shall be provided in connection with the
erection or change of use or occupancy, or the intensification of use of any building in accordance with the
provisions of this ordinance, except that the Board of Adjustment, after a recommendation from planning
and zoning, may reduce or eliminate the requirements for off-street parking under any of the following
conditions:
1.When it can be shown that adequate parking space existed based on the ordinance in effect at the
time the original or subsequent building permit was issued.
2.When the existence of a unique situation or condition mitigates the need for parking space to the
extent required by a literal interpretation of this ordinance.
3.When a legal entity established for the purposes of supplying off street parking space has issued a
statement to the City certifying that said legal entity will supply to the petitioner the required off-
street parking space.
(B)Parking and Loading Facilities, Non-Conforming. Any use of property which, on the effective date of this
ordinance or of any subsequent amendment thereto, is non-conforming only as to the regulations relating to
off-street parking and loading facilities may be continued in the same manner as if the parking and loading
facilities were conforming. However, such parking and loading facilities as do exist shall not be further
reduced unless substitute off street parking and loading space is provided which complies with the
provisions of this ordinance.
Ammon City Council June 5, 2025 Page 126 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 2
(C)Permissive Parking and Loading Facilities. Nothing in this Ordinance shall be deemed to prevent the
voluntary establishment of off-street parking or loading facilities in excess of those required by this
ordinance, provided that all regulations herein governing the location, design and operation of such
facilities are adhered to.
(D)Parking Spaces Required. The number of off-street parking spaces required for each use shall be not less
than the number set forth herein. When calculating the required number of parking spaces, areas
designated as easements for drive-through access to other buildings and other designated driveways shall
not be used.
1.Required parking, residential zone. These requirements shall pertain to all residential zones
existing now, and those that may be added in the future, as defined by Section 10-11-1(A)
excluding the RMH zone.
(a)Number required.
i.One- or two-unit dwellings shall provide two (2) parking spaces per dwelling
unit.
ii.Three or more-unit dwellings shall provide as follows:
Studio, One (1) or two (2) bedroom units shall provide two (2) parking spaces
per dwelling unit.
Three (3) or more bedroom units shall provide two and one-half (2-1/2) parking
spaces per dwelling unit.
EXCEPTION: A reduction in the number of spaces required to one for each
three units in residential developments designed for occupancy exclusively by
the elderly. To qualify for this exception the applicant must provide written
assurance that the occupants of all units will be persons over 62 years of age or
their spouses.
(b)Location of parking spaces for dwellings. Applicable to all zones (except those in which
dwellings are not permitted). For single family detached dwellings in zones requiring ten
thousand (10,000) or more square feet per lot, and for single family attached townhouse
dwellings (those attached to adjacent units only via zero lot lines) in zones permitting no
more than two (2) dwelling units per building, a minimum of two (2) spaces per dwelling
unit for parking of automobiles shall be enclosed in a garage attached to the dwelling
unit. For single family attached townhouse dwellings in zones permitting three (3) or
four (4) dwelling units per building, a minimum of one (1) of the required parking spaces
for each dwelling unit shall be enclosed in a garage attached to the dwelling unit. For
single family attached dwelling in zones permitting five (5) or more dwelling units per
building, a minimum of one (1) of the required parking spaces for each dwelling unit
shall be within a carport or garage (attached or detached). For all other dwellings a
minimum of one (1) space for parking of automobiles for dwelling units shall either be
enclosed in a garage or carport, or sufficient yards must surround the parking space so
that the parking space can be enclosed in a building or carport that maintains the
minimum setbacks required in the zone. Additional parking required must meet the
requirements of the zone in which it is located. Such parking spaces shall be located on
the same lot as the building, except as may be permitted by the Board of Adjustment.
The Board of Adjustment may authorize the Zoning Administrator to permit off-street
parking spaces to be located off such lot if all of the following criteria are met:
i.It would impose an unnecessary hardship upon the property of the appellant to
insist that the off-street parking facilities be located on the same lot as the
dwellings.
Ammon City Council June 5, 2025 Page 127 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 3
ii.Substitute off-street parking facilities can be conveniently provided off such lot
and within four hundred (400) feet.
iii.A lease for a term of not less than five (5) years to use the substitute parking
space can be secured by the appellant, or else the substitute parking space is
owned by the appellant.
(c)Garage access. All parking spaces in a garage must have direct vehicle access to a door
leading to the exterior, without being blocked by another vehicle. Except for where each
parking space has its own door to the exterior on either end of the garage. Tandem garages
are permitted in the residential zone of RE, RP, RP-A, and R-1, subject to building permit
and current building codes adopted by the City of Ammon. Tandem garages shall be no
more than two spaces in depth. The parking space provided by a tandem garage shall not be
considered in the minimum required parking spaces for automobiles.
(d)When the required parking area for a multi-family dwelling is provided in the rear of the
dwelling, that dwelling shall have a direct access to the rear parking area. No parking in the
rear of a multi-family dwelling that does not contain a rear yard entrance from the dwelling
shall be counted as meeting the required parking for said dwelling.
(e)All alley loaded residential units shall have a minimum driveway length of twenty (20) feet
measured from the edge of asphalt, or back of sidewalk if applicable, to the foundation
wall.
2.Required parking, commercial zones. These requirements shall pertain to all commercial zones
existing now, and those that may be added in the future, as defined by Section 10-11-1-(B)
excluding the PB zone.
(a)Number required.
i.Automobile and machinery sales, excluding automobile sales facilities that do
not perform vehicle repair or services: One (1) for each seven hundred fifty
(750) square feet of floor area.
ii.Banks: One (1) for each five hundred (500) square feet of floor area.
iii.Bowling Alleys: Five (5) for each alley. Additional parking spaces for balance
of building calculated according to use.
iv.Retail establishments and Service Establishments otherwise not enumerated in
this section, such as drug stores, department stores, repair shops, animal
hospitals, business schools, dance studios: three (3) for each one thousand
(1,000) square feet of building floor area, except area devoted exclusively to
warehousing or storage,
v.Theaters, auditoriums, stadiums, sports arenas, gymnasiums: One (1) for each
three (3) fixed/bench seats or one (1) for every thirty-five (35) square feet of
seating area, where there are no fixed/bench seats. Also, one (1) for each six
hundred (600) square feet of floor area not used for seating.
vi.Cafes, cafeterias, restaurants and other similar places dispersing food or
refreshments: One (1) for each five (5) fixed/bench seats or for every thirty-five
(35) square feet of seating area where there are no fixed/bench seats.
Ammon City Council June 5, 2025 Page 128 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 4
vii.Dance halls and skating rinks: One (1) for each five (5) fixed/bench seats or for
every thirty-five (35) square feet of seating area where there are no fixed/bench
seats, plus one (1) parking space for each seventy-five (75) square feet of floor
area used for dancing or skating.
viii.Furniture sales and repair, major household appliance sales and repair: One (1)
for each one thousand (1,000) square feet of floor area.
ix.Hotels and Motels: One (1) for each living or sleeping unit, plus one (1) for
each employee on the largest shift.
x.Medical, chiropractic and dental clinics and offices: One (1) for each patient care
space, plus one (1) for each employee on the largest shift.
xi.Mortuary and funeral home: One (1) for each five (5) fixed/bench seats of all
areas used simultaneously for assembly purposes or for each thirty-five (35)
square feet of floor space used for such assembly purposes. Also, one (1) for
each vehicle used in connection with the use.
xii.Drive-ins (involving no inside seating): One (1) space for each thirty-five (35)
square feet of building floor area, plus one space for each employee on the
largest shift.
xiii.Open air commercial uses, such as nurseries and vehicle sale lots that do not
have vehicle repair or service facilities: One (1) for each two thousand (2,000)
square feet of lot area devoted to sales and display.
xiv.Plumbing, heating and electrical shops: One (1) for each six hundred (600)
square feet of floor area, plus one (1) for each vehicle used in connection with
the use.
xv.Convalescent Home: One (1) for each five (5) patient beds, plus one (1) for
each employee on the largest shift.
xvi.Rooming house, dormitory, fraternity house and sorority house: One (1) parking
space for each sleeping room or one parking space for each one hundred (100)
square feet of floor area used for sleeping purposes, whichever is greater.
xvii.Skilled Care/Assisted Living: One (1) space per five (5) patient beds, plus one
(1) for each employee on the largest shift.
3.Required parking Professional and Manufacturing. These requirements will pertain to
professional office or manufacturing zones existing today and those that may be added in the
future. Zones included are: PB and M-1.
i.Professional business or administrative offices (excluding medical, chiropractic
and dental): One (1) for each three hundred (300) square feet of floor area.
ii.Professional business or administrative offices with no customers that visit the
site: One (1) for each three hundred (300) square feet of floor area.
iii.Manufacturing, processing or fabricating establishments: One (1) for each seven
hundred fifty (750) square feet of working space.
4.Required parking, industrial and warehousing uses.
Ammon City Council June 5, 2025 Page 129 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 5
Number required. Industrial and warehouse uses: One (1) space for each one thousand (1,000)
square feet of floor area, plus one (1) for each vehicle used in connection with the use.
5.Required parking, other uses.
(a)Number required.
i.Churches, clubs, lodges, fraternal organizations, social halls, assembly halls:
One (1) for each five (5) fixed/bench seats in all areas used simultaneously for
assembly purposes or one (1) for each thirty-five (35) square feet of floor space
used for such assembly purposes where there are no fixed/bench seats.
ii.Governmental buildings designed for a public use not otherwise enumerated in
this section, such as public libraries: One (1) for each six hundred (600) square
feet of floor area.
iii.Hospitals and sanitariums: One and one-half (1-1/2) spaces for each patient bed.
iv.Public utility facilities, including electrical substations, telephone exchanges,
maintenance and storage facilities: One (1) for each six hundred (600) square
feet of office space or work area within a structure. Also, one (1) for each
vehicle used in connection with the use. No requirements for facilities which
are normally unattended by employees, except for occasional maintenance.
v.Public or private elementary and junior high schools: Ten (10) spaces, plus one
(1) space for each full-time equivalent employee.
vi.Public or private high schools: One (1) for each ten (10) students, plus one (1)
for each full-time equivalent employee.
6.Required parking, uses not mentioned. The required off-street parking for any building, structure
or use of land of a type which is not listed in this section shall be determined by the Board of
Adjustment. The Board of Adjustment shall be guided as much as possible by comparison, with
similar uses, which are listed.
(E)Location and Control of Parking Facilities, Other Than Dwellings. The off-street parking facilities
required by this ordinance in connection with uses other than dwellings shall be located on the same lot or
parcel of land as the use they are intended to serve, except that a substitute location may be provided which
meets the following conditions:
1.All or part of substitute location is within four hundred (400) feet from the principal use for which
the parking is being provided. Said distance shall be measured as a walking distance along a
public street or sidewalk. Substitute parking must be directly accessible from the parking area to
the principal use. In any case that an arterial roadway must be crossed to access substitute
parking, there must be an approved crosswalk and any required control devices as required by the
City Engineer shall be provided.
2.The substitute lot is possessed by the same owner as the use it is intended to serve, or is possessed
by a legal entity established for the purpose of providing off-street parking facilities for its
members. Such possession may be by deed or long-term lease, the terms of which meet the
approval of the City Council. The present and future owners of the substitute lot shall be bound
by covenants filed in the office of the County Recorder, or by a certificate from the legal entity
entitling the owner and his customers to parking privileges. The owner of such use shall be
required to maintain the number of parking spaces for the duration of the use served.
Ammon City Council June 5, 2025 Page 130 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 6
(F)Computation of Required Parking Space. For the purpose of computing off street parking spaces, which
are required by this ordinance, the following rules shall apply:
1.Floor area shall mean gross floor area, unless otherwise specified for a particular use. (See
definition.)
2.In stadiums, sports arenas, churches and other places of assembly in which benches or pews are
used in place of seats, each eighteen (18) inches of length of such benches or pews shall be
counted as one (1) seat.
3.When determination of the number of off-street parking spaces results in a requirement of a
fractional space, any fraction of less than one half (1/2) may be disregarded, while a fraction of
one-half (1/2) or more shall be counted as one (1) required parking space.
4.In the event a use normally existing in a more restrictive zone is placed in a less restrictive zone
the requirements from the most restrictive zone shall apply when calculating the parking needs.
EG. A commercial use placed in an I&M zone would require the same requirements as would
normally be required in the commercial zone.
5.When calculating parking for a building containing three (3) or more attached dwelling units the
garage shall be used as one-half (1/2) of a parking space per garage stall.
6.Calculations of parking spaces for building permits are based on the zone and input from the
property owner at the time the building permit is issued. Issuance of a building permit does not
guarantee the issuance of a business license. Business licenses are issued based on the use of the
business at the time of application and all parking requirements must be met prior to the issuance
of a business license. All parking requirements are the responsibility of the property owner.
(G)Combined Parking Facilities. The required off-street parking and loading facilities may be provided
collectively for two (2) or more buildings or uses, provided that the total number of parking spaces shall be
not less than the sum of the requirements for each of the individual uses, and provided that all other
requirements of this ordinance are met. Parking may only be combined in the case of single ownership of
the shared buildings or with a common area agreement allowing shared parking and loading facilities and,
in such case, properties must be adjacent to one another. The common area agreement must be on file with
the City.
(H)Mixed Uses. Calculation of parking requirements for a new building shall be done at the minimum
requirement of the zone which the use is located in. In the event that two (2) or more uses occupy the same
building, lot or parcel of land, the total requirements for off-street parking and off-street loading space shall
be in the sum of the requirements of the various uses computed separately.
When calculating mixed uses for an existing building and those mixed uses operate and create different
demands of parking based on the operating hours and/or peak hours of operation the parking requirements
may be reduced below the combined total of the two uses. Reduction in parking requirements shall only be
allowed after a presentation of the hours and/or peak hours of the given uses to the reviewing staff for
business licensing.
(I)Size of Parking Spaces.
No off-street parking space shall have dimensions of less than ten (10) feet in width and twenty (20) feet, in
length. The size of a required parking space shall be determined by City policy 50-003 as standards adopted
by the City of Ammon. No part of the area of a required parking space shall be used for driveways, aisles
or other required improvements. Stalls under the minimum size shall not be included in the calculation for
required parking spaces.
Ammon City Council June 5, 2025 Page 131 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 7
(J)Access to Parking Facilities. Access driveways shall be provided for ingress to and egress from all parking
and loading facilities. Each parking and loading space shall be easily accessible to the intended user. The
width of driveway entrances and exits from a public street shall be as set forth in City ordinances
controlling and regulating access to public streets.
(K)Other Access Requirements. The following additional requirements shall govern access to off-street
parking facilities:
1.Forward travel to and from parking facilities from a dedicated street or alley is required for all
uses except residential. The parking area shall be adequate to facilitate the turning of vehicles to
permit forward travel upon entering a street.
2.All uses, which adjoin a major or secondary highway, shall, wherever possible, have access by
way of a service road or alley.
3.The access to all off-street parking facilities shall be designed in a manner, which will not interfere
with the movement of traffic.
4.Access driveways across sidewalks or pedestrian ways shall be designed in such a manner as to
promote pedestrian safety.
(L)Circulation Within a Parking Area. The circulation within a parking area shall comply with the following
requirements:
1.Minimum aisle widths shall be provided in accordance with the angle of the parking spaces they
serve:
30° Parking - 12 feet
45° Parking - 12 feet
60° Parking - 18 feet
90° Parking - 24 feet
Other aisle widths shall be determined by interpolation from the above minimum requirements.
2.Circulation within a parking area with more than one (1) aisle must be such that a car need not
enter the street to reach another aisle within the same parking area.
(M)Location of Parking Facilities Restricted. The location of parking and loading facilities shall comply with
the following:
1.In Residential Zones, the parking required by section 10-5-23-(D)-1-(b), shall not be permitted in
the required front yard or the required side yard that faces on a street. Parking may be permitted in
other required side and rear yards in the residential zones, providing all other requirements of this
ordinance are met.
2.In the Business Commercial and Industrial Zones, the required yard areas may be used for parking
(except when specifically prohibited in the zone), provided that a protective curb shall be installed
not less than two (2) feet from the edge of the sidewalk or in the case where there is no sidewalk
then two (2) feet from the edge of the street line to prevent the use of the sidewalk for automobile
parking,
bumper overhang and travel purposes.
3.No part of any parking area for more than five (5) vehicles shall be closer than ten (10) feet to any
residence, school, hospital or other institution for human care located on an adjoining lot, unless
screened by a masonry wall or hedge not less than four (4) feet in height.
Ammon City Council June 5, 2025 Page 132 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 8
(N)Development and Maintenance of Parking Areas. Every parcel of land hereafter used as a public or private
parking area, including a commercial parking lot and a vehicle sales area, shall be developed and
maintained in good condition and in accordance with the provisions of this ordinance and the requirements
of the zone in which the parking space is located. All commercial parking areas, parking area drive aisles
and commercial drive aisle/sales areas shall be constructed of hard surface material such as but not limited
to asphalt and concrete. All areas required to be hard surface that are adjacent to the front of a building, the
frontage of a city street or the area adjacent to a required landscape area shall be either asphalt or concrete,
or on a case-by-case basis, similar material that may be approved by the City Engineer. Areas in the rear
of a commercial or industrial building contained in a fenced area are not required to be hard surface but
must be maintained weed free and with gravel in any area that is used for parking and/or storage.
(O)Lighting of Parking Areas. Any lighting used to illuminate off-street parking facilities or vehicle sales area
shall be so arranged as to reflect the light away from the adjoining premises in any residential zone. See 10-
5-28 Outdoor and Exterior Lighting below.
(P)Limitation on Use of Required Parking Areas. Required parking areas shall be used exclusively for vehicle
parking in conjunction with a permitted use and shall not be reduced or encroached upon in any manner.
Parking areas above minimum standards may be used for special events or merchandise stands providing
any required permits have been obtained from the City. The parking facilities shall be so designed and
maintained as not to constitute a nuisance at any time, and shall be used in such a manner that no hazard to
persons or property, or unreasonable impediment to traffic will result.
(Q)Continuing Obligation. The required off-street parking and loading facilities shall be a continuing
obligation of the property owner so long as the use requiring vehicle parking or vehicle loading facilities
continues. It shall be unlawful for an owner of any building or use to discontinue or dispense with the
required vehicle parking or loading facilities without providing other vehicle parking or loading area which
meets the requirements of this ordinance.
(R)Site Plan Approval Required. At the time a building permit is requested for any building or structure, or at
the time a new use of land which would require off-street parking is established, a site plan shall be
submitted showing the proposed development of the property, including the layout and development of the
parking and loading facilities; except that said plans shall not be required when parking space is to be
provided by a legal entity established for the purpose of providing off street parking facilities. All parking
and loading spaces shall be designated, as well as the access aisles and other improvement. The Zoning
Administrator may disapprove such plans if they are found to be inconsistent with the requirements of this
ordinance.
(S)Required Off-street Loading Space. One (1) off-street loading space shall be provided and maintained for
every building or separate occupancy having a gross floor area of ten thousand (10,000) square feet or more
which requires the receipt or distribution of goods, material merchandise or supplies by vehicle, except that
the Board of Adjustment may permit off-street loading facilities for two (2) or more buildings to be
combined. One (1) additional loading space shall be provided for each additional twenty thousand (20,000)
square feet of gross floor area of such building or for each vehicle which must be loaded or unloaded at the
same time, whichever requirement is greater.
Each required off-street loading space shall not be less than ten (10) feet in width, twenty-five (25) feet in
length and fourteen (14) feet in height. Such required off-street loading space shall be provided on the
same lot as the building or principal use, except that the Board of Adjustment may authorize the use of
substitute loading facilities subject to the following conditions.
1.The substitute off-street loading facilities are conveniently located on nearby property.
2.Use of public streets or alleys will not be required in loading and unloading activities, and all such
activities can be conducted off public rights-of-way.
Ammon City Council June 5, 2025 Page 133 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 9
Chapter 5, Section 24 of the City Code of Ammon shall be amended to read as follows:
10-5-24: LANDSCAPING: The purpose of the landscaping requirements in this ordinance shall be to bring relief
from heat, noise and glare through proper placement of green plants and trees and to enhance, conserve and stabilize
property values by encouraging pleasant and attractive surroundings.
(A)Landscaping Defined. Landscaping shall mean some combination of planted trees, shrubs, vines, ground
cover, flowers or lawns. In addition, the combination or design may include rock and such structural features
as fountains, pools, art works, screens, walls, fences or benches, but such objects alone shall not meet the
requirements of this ordinance. The selected combination of objects for landscaping purposes shall be
arranged in a harmonious manner.
(B)Right of Way Park Strip. The area described is within the City Right of Way and the function of this park
strip is to allow for plowed snow to be off the street but not on the sidewalk. In areas where there is a park
strip between the curb and the sidewalk all plantings should be able to withstand plowed snow and be in
compliance with preferred trees within the City. Any species from the Salix genus and the Populus genus are
prohibited from the public right-of-way and may be removed by the City of Ammon without notice. Whereas,
this is City property any plantings within this area that are destroyed will not be replaced by the City of
Ammon.
(C)Landscaping and Screening Required. In zones requiring landscaping there shall be a landscaped strip of
lawn, shrubbery and/or trees provided and maintained along the entire length of any street within the zone.
A landscaping width of thirty (30) feet for all developments abutting any arterial street shall be required.
Developments abutting a collector street shall provide a fifteen (15) foot buffer along the collector.
Developments having frontage on both an arterial and a collector or local street shall provide the above
landscaping requirements on both streets. The landscaping plan shall show the location and species of all
plants, along with plans for sprinkler irrigation and other landscape features. Additional landscaping may be
required as determined by the Planning and Zoning Commission or the Governing Board.
(D)Maintenance. Required landscape areas shall be maintained in a neat, clean orderly and healthful condition.
This is meant to include proper pruning, mowing of lawns, weeding, removal of litter, fertilizing, replacement
of plants, when necessary, and the regular watering of all plantings. Required landscaped areas shall be
provided with a suitable permanent method for watering or sprinkling of plants. This watering system shall
consist of sprinklers or hose bibs to insure a sufficient amount of water for plants within the landscaped area.
(E)Screening Requirements. Screening shall be provided between residential and non-residential zones.
Screening shall consist of evergreen shrubs closely spaced, walls, fences to be maintained at a minimum
height of six (6) feet unless otherwise specified. In some cases, the requirement of the “park landscape strip”
buffer may be required.
(F)Site Plan Required. Where landscaping is required in this ordinance, a site plan showing the proposed
landscaping development, water system and use of the property shall be submitted to the Zoning
Administrator. The same site plan used to show parking layout or other requirements for the issuance of a
building permit may be used, providing all proposed landscaping is adequately detailed on said site plan.
The Zoning Administrator may disapprove such plans if it is determined that they are not consistent with the
purposes of this ordinance.
(G)Nonconforming Status. Any use of property which, on the effective date of this ordinance or any subsequent
amendment thereto if non-conforming only as to the regulations, relating to landscaping may be continued
in the same manner as if the landscaping was conforming. However, such may not be increased in intensity
except in accordance with the requirements of the ordinance shall not be reduced unless suitable substitutions
are made which would meet the requirements of this ordinance.
(H)Time to Complete. In zones requiring landscaping, no certificate of occupancy shall be granted until
landscaping has been installed in accordance with the approved landscape plan for such property. Where the
Board of Adjustment determines it is warranted, an exception to this requirement may be granted, subject to
Ammon City Council June 5, 2025 Page 134 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 10
such terms and conditions as imposed by the Board to assure completion of installation of all required
landscaping by a later, specified date.
Section 2. Chapter 37, District Use Matrix
Chapter 37, Section 2 of the City Code of Ammon shall be amended to read as follows:
(B)Side Setback Minimum. Subject to §10-37-2(A), for all buildings the distance from the point of the
building’s foundation closest to the side property line to said property line shall be a minimum of the
distance shown in the chart, or not less than eight (8.00) inches for each foot of building height, whichever
is greater. For the property line between zero lot line single family attached dwellings where the dwelling
units are attached by party wall/common walls the following apply:
1.At the point at the rear of any party wall/common wall where an attached dwelling becomes detached
along the zero-lot line, the side setback requirement shall be no less than four (4.00) feet from the
foundation of the detachment to the property line.
2.For detached portions that are at the front of an attached dwelling there shall be no less than four (4.00)
feet from the foundation of the detachment to the property line and there shall be no more than four
(4.00) feet running front to back of the dwelling that shall be detached from the dwelling sharing the
party wall/common wall.
3.There shall be an attached party wall/common wall of no less than twelve (12.00) feet between any
permitted attached dwellings.
(C)Right-of-Way Park Strip. The area described is within the City Right of Way and the function of this park
strip is to allow for plowed snow to be off the street but not on the sidewalk. In areas where there is a park
strip between the curb and the sidewalk all plantings should be able to withstand plowed snow and be in
compliance with preferred trees within the City. Any species from the Salix genus and the Populus genus are
prohibited from the public right-of-way and may be removed by the City of Ammon without notice. Whereas,
this is City property any plantings within this area that are destroyed will not be replaced by the City of
Ammon.
Section 3. Repeal of Conflicting Provisions.
All provisions of the current Code or ordinances of the City of Ammon which conflict with the provisions of
this ordinance are hereby repealed to the extent of such conflict.
Section 4. Severability.
This ordinance is hereby declared to be severable. Should any portion of this ordinance be declared invalid
by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect and shall
be read to carry out the purpose(s) of the ordinance before the declaration of partial invalidity.
Section 5. Effective Date.
This ordinance shall be effective upon its passage and publication as provided by law.
Enacted by the City Council as an ordinance of the City of Ammon on the 5th day of June, 2025. Approved
by the Mayor on the 5th day of June, 2025.
CITY OF AMMON
__________________________________
Sean Coletti, Mayor
ATTEST:
_______________________________
Micah Austin, Interim City Clerk
Ammon City Council June 5, 2025 Page 135 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 11
STATE OF IDAHO )
) ss.
County of Bonneville )
I, MICAH AUSTIN, CITY CLERK OF THE CITY OF AMMON, IDAHO DO HEREBY CERTIFY; That the
above and foregoing is a full, true and correct copy of the Ordinance entitled,
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF IDAHO, AMENDING AND
ADOPTING TITLE 10, PLANNING AND ZONING; CHAPTER 5, SUPPLEMENTARY
REGULATIONS; CHAPTER 37, DISTRICT USE MATRIX; PROVIDING FOR
SEVERABILITY; REPEALING CONFLICTING ORDINANCES AND PROVIDING AN
EFFECTIVE DATE.
DATED this 5th day of June, 2025.
________________________________
Micah Austin, Interim City Clerk
Ammon City Council June 5, 2025 Page 136 of 166
Ordinance #733 TITLE 10 AMENDMENTS – Page 12
CITY OF AMMON
BONNEVILLE COUNTY, IDAHO
SUMMARY OF
ORDINANCE NO: 733
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF IDAHO, AMENDING AND
ADOPTING TITLE 10, PLANNING AND ZONING; CHAPTER 5, SUPPLEMENTARY
REGULATIONS; CHAPTER 37, DISTRICT USE MATRIX; PROVIDING FOR
SEVERABILITY; REPEALING CONFLICTING ORDINANCES AND PROVIDING AN
EFFECTIVE DATE.
The full text of this ordinance is available at the City Clerk’s Office, Ammon City Office, 2135 S Ammon Road,
Ammon, Idaho.
ATTEST: CITY OF AMMON
_______________________________ __________________________________
Micah Ausitn, Interim City Clerk Sean Coletti, Mayor
I have reviewed the foregoing summary and believe that it provides a true and complete summary of
Ordinance #733 and that the summary provides adequate notice to the public of the contents of this ordinance.
DATED this 5th day of June, 2025.
________________________________
Scott Hall, City Attorney
Ammon City Council June 5, 2025 Page 137 of 166
STEPS TO ADOPT AN ORDINANCE
Ordinance 733
Step 1:
-Ordinance No. 733 is introduced by a City Council member and read by title as follows:
ORDINANCE 733
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF IDAHO,
AMENDING AND ADOPTING TITLE 10, PLANNING AND ZONING; CHAPTER
5, SUPPLEMENTARY REGULATIONS; CHAPTER 37, DISTRICT USE MATRIX;
PROVIDING FOR SEVERABILITY; REPEALING CONFLICTING ORDINANCES
AND PROVIDING AN EFFECTIVE DATE.
Step 2:
-The Council member makes the following motion:
“I move that the City Council dispense with the rule requiring the reading of the
ordinance on three different days and that the three readings be waived.”
-Councilperson seconds:
“I second the motion.”
-City Clerk takes a roll call vote on motion.
Step 3:
-Ordinance is read by title again by a Council member:
ORDINANCE 733
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF IDAHO,
AMENDING AND ADOPTING TITLE 10, PLANNING AND ZONING; CHAPTER
5, SUPPLEMENTARY REGULATIONS; CHAPTER 37, DISTRICT USE MATRIX;
PROVIDING FOR SEVERABILITY; REPEALING CONFLICTING ORDINANCES
AND PROVIDING AN EFFECTIVE DATE.
Step 4:
-The Council member makes the following motion:
“I move the adoption of ordinance No. 733 and summary as an ordinance of the
City of Ammon on its third and final reading.”
-Councilperson seconds:
“I second the motion.”
-City Clerk takes a roll call vote on the final adoption.
Ammon City Council June 5, 2025 Page 138 of 166
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.cityofammon.us Page | 1
Ammon City Council Meeting
June 5, 2025
Mayor Coletti and City Council Members:
Public Hearing #2025-012
Amendments to Title 2 Chapter 1 Planning and Zoning Commission
Staff Presenting:
Cindy Donovan – Planning Director
Recommendation:
-Staff recommends approval of the amendments to Title 2 Chapter 1
Compliance:
-This request is in compliance with City Ordinance and Idaho Code.
Criteria for Decision:
-Chapter 1 Official City Code, Section 3 Amendments
•1-1-3 AMENDMENTS: Any ordinance amending this Code shall set forth the Chapter,
Title, and Section number of the section or sections to be amended. All such ordinances
shall comply with the provisions of this Code and Chapter 9, Title 50 Idaho Code,
regarding passage, execution, and publication of ordinances. All such amendments of
ordinances shall be published as required and appropriate copies prepared for insertion
in this Code.
-Idaho Code Title 50 Municipal Corporations Chapter 9 Ordinances, City Code, Records
-Idaho Code 67-6504. Planning and Zoning Commission – Creation – Membership – Organization
–Rules – Records – Expenditures - Staff
Summary of Analysis:
1.Chapter 2 – Planning and Zoning Commission
a.2-1-2: QUALIFICATIONS: amend to include the requirement that a Commissioner must
live in the City Area of Impact
b.2-1-3: TERM OF OFFICE: amend to delete the phrase “and shall serve without
compensation.”
c.The balance of Chapter 2 will remain unchanged.
Notice of Hearing:
-Notice was published in the Post Register on Friday, May 16, 2025
-Notice was mailed to 20 public entities on Friday, May 16, 2025
-Property posting was not required
-Public Comment: No written comment was received.
Motion:
Approve
Read provided script for ordinance 734.
Deny
Ammon City Council June 5, 2025 Page 139 of 166
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.cityofammon.us Page | 2
I move to deny the amendments to Title 2 Chapter 1 finding it is not in compliance with City
Ordinance. (state reasons for denial)
Continue
I move to continue the amendments to Title 2 Chapter 1 until further information can be
obtained. (state information required)
Attachments:
1.Title 2 Chapter 1 – Planning and Zoning Commission
2.Ordinance #734
Ammon City Council June 5, 2025 Page 140 of 166
−1 −
CHAPTER 1
PLANNING AND ZONING COMMISSION
SECTION
2-1-1:Appointment
2-1-2:Qualifications
2-1-3:Term of Office
2-1-4:Organization; Rules and Meetings
2-1-5:Duties
2-1-1: APPOINTMENT: The Mayor, with the consent by the Council, shall
appoint a Planning and Zoning Commission of not less than six (6) or more than twelve
(12) members.
2-1-2: QUALIFICATIONS: All members of the Commission shall reside within
Bonneville County in the City Area of Impact, provided no more than three members
may reside outside the boundaries of the City. All members shall have resided within
Bonneville County for a period of two (2) consecutive years immediately preceding their
appointment. No elected or appointed officer of the City shall serve as an official
member of the Planning and Zoning Commission.
2-1-3: TERM OF OFFICE: Members of the Planning and Zoning Commission
shall serve a term of three (3) years. The term of each member shall expire on
December 31 of the third year following their appointment, provided the terms of no
more than one-third (1/3) of the full commission shall expire in any one (1) year.
Vacancies in the office of the commission during the term of an appointed member shall
be filled by the Mayor and Council for the unexpired term of the incumbent. Members
may be removed by a majority vote of the full Council. Members shall be selected
without respect to political affiliation and shall serve without compensation.
2-1-4: ORGANIZATION; RULES AND MEETINGS: The Commission shall elect
its own chairperson and create and fill such other offices as necessary. One (1) regular
meeting shall be held each month for not less than nine (9) months in each year. A
majority of the members of the Commission shall constitute a quorum at any meeting. All
meetings and records of the Commission shall be open to the public. Written rules
consistent with this Chapter and the laws of the State for the transaction of business of
the Commission shall be adopted, and a written record of the resolutions, findings and
determinations shall be kept.
2-1-5: DUTIES: The Planning and Zoning Commission shall examine all
proposals, applications and petitions and shall make recommendations to the City
Ammon City Council June 5, 2025 Page 141 of 166
−2 −
Council concerning the zoning of properties within the City and properties to be annexed
thereto. The Planning and Zoning Commission shall recommend to the Council changes
regarding the City's comprehensive plan. The commission may suggest changes in the
Zoning Ordinance and shall study and make recommendations for the laying out,
widening, extending and locating of streets, roads and highways in the City, the future
development, growth and beautification of the City's streets, parks, grounds and lands.
The Planning and Zoning Commission shall have all powers and duties assigned to it by
the Zoning Ordinance. It shall act in an advisory capacity to the Board of Adjustment
when requested by the Board. All maps, plats and replats of land which require the
approval of the Council shall be submitted first to the Planning and Zoning Commission
for its recommendation. The Planning and Zoning Commission also shall perform other
duties required under state law or as directed by the Council.
Ammon City Council June 5, 2025 Page 142 of 166
Ordinance #734 TITLE 2 CHAPTER 1 AMENDMENT – Page 1
CITY OF AMMON
BONNEVILLE COUNTY, IDAHO
ORDINANCE NO: 734
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF IDAHO,
AMENDING AND ADOPTING TITLE 2, BOARDS AND COMMISSIONS;
CHAPTER 1, PLANNING AND ZONING COMMISSION; PROVIDING FOR
SEVERABILITY; REPEALING CONFLICTING ORDINANCES AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF AMMON,
IDAHO THAT:
Section 1. Title 2 Boards and Commissions, Chapter 1 Planning and Zoning Commission
Title 2, Chapter 1, Section 2 of the City Code of Ammon shall be amended to read as follows:
2-1-2: QUALIFICATIONS: All members of the Commission shall reside within Bonneville
County in the City Area of Impact, provided no more than three members may reside outside the
boundaries of the City. All members shall have resided within Bonneville County for a period of
two (2) consecutive years immediately preceding their appointment. No elected or appointed officer
of the City shall serve as an official member of the Planning and Zoning Commission.
Title 2, Chapter 1, Section 3 of the City Code of Ammon shall be amended to read as follows:
2-1-3: TERM OF OFFICE: Members of the Planning and Zoning Commission shall serve a term
of three (3) years. The term of each member shall expire on December 31 of the third year
following their appointment, provided the terms of no more than one-third (1/3) of the full
commission shall expire in any one (1) year. Vacancies in the office of the commission during the
term of an appointed member shall be filled by the Mayor and Council for the unexpired term of
the incumbent. Members may be removed by a majority vote of the full Council. Members shall
be selected without respect to political affiliation.
Section 2. Repeal of Conflicting Provisions.
All provisions of the current Code or ordinances of the City of Ammon which conflict with the provisions of
this ordinance are hereby repealed to the extent of such conflict.
Section 3. Severability.
This ordinance is hereby declared to be severable. Should any portion of this ordinance be declared invalid
by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect and shall
be read to carry out the purpose(s) of the ordinance before the declaration of partial invalidity.
Ammon City Council June 5, 2025 Page 143 of 166
Ordinance #734 TITLE 2 CHAPTER 1 AMENDMENT – Page 2
Section 4. Effective Date.
This ordinance shall be effective upon its passage and publication as provided by law.
Enacted by the City Council as an ordinance of the City of Ammon on the 5th day of June, 2025. Approved
by the Mayor on the 5th day of June, 2025.
CITY OF AMMON
__________________________________
Sean Coletti, Mayor
ATTEST:
_______________________________
Micah Austin, Interim City Clerk
STATE OF IDAHO )
) ss.
County of Bonneville )
I, MICAH AUSTIN, INTERIM CITY CLERK OF THE CITY OF AMMON, IDAHO DO HEREBY CERTIFY;
That the above and foregoing is a full, true and correct copy of the Ordinance entitled,
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF IDAHO, AMENDING AND
ADOPTING TITLE 2, BOARDS AND COMMISSIONS; CHAPTER 1, PLANNING AND
ZONING COMMISSION; PROVIDING FOR SEVERABILITY; REPEALING
CONFLICTING ORDINANCES AND PROVIDING AN EFFECTIVE DATE.
DATED this 5th day of June, 2025.
________________________________
Micah Austin, Interim City Clerk
Ammon City Council June 5, 2025 Page 144 of 166
Ordinance #734 TITLE 2 CHAPTER 1 AMENDMENT – Page 3
CITY OF AMMON
BONNEVILLE COUNTY, IDAHO
SUMMARY OF
ORDINANCE NO: 734
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF IDAHO, AMENDING AND
ADOPTING TITLE 2, BOARDS AND COMMISSIONS; CHAPTER 1, PLANNING AND ZONING
COMMISSION; PROVIDING FOR SEVERABILITY; REPEALING CONFLICTING ORDINANCES AND
PROVIDING AN EFFECTIVE DATE.
The full text of this ordinance is available at the City Clerk’s Office, Ammon City Office, 2135 S Ammon Road,
Ammon, Idaho.
ATTEST: CITY OF AMMON
_______________________________ __________________________________
Micah Austin, Interim City Clerk Sean Coletti, Mayor
I have reviewed the foregoing summary and believe that it provides a true and complete summary of
Ordinance #734 and that the summary provides adequate notice to the public of the contents of this ordinance.
DATED this 5th day of June, 2025.
________________________________
Scott Hall, City Attorney
Ammon City Council June 5, 2025 Page 145 of 166
STEPS TO ADOPT AN ORDINANCE
Ordinance 734
Step 1:
-Ordinance No. 734 is introduced by a City Council member and read by title as follows:
ORDINANCE 734
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF IDAHO,
AMENDING AND ADOPTING TITLE 2, BOARDS AND COMMISSIONS;
CHAPTER 1, PLANNING AND ZONING COMMISSION; PROVIDING FOR
SEVERABILITY; REPEALING CONFLICTING ORDINANCES AND
PROVIDING AN EFFECTIVE DATE.
Step 2:
-The Council member makes the following motion:
“I move that the City Council dispense with the rule requiring the reading of the
ordinance on three different days and that the three readings be waived.”
-Councilperson seconds:
“I second the motion.”
-City Clerk takes a roll call vote on motion.
Step 3:
-Ordinance is read by title again by a Council member:
ORDINANCE 734
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF IDAHO,
AMENDING AND ADOPTING TITLE 2, BOARDS AND COMMISSIONS;
CHAPTER 1, PLANNING AND ZONING COMMISSION; PROVIDING FOR
SEVERABILITY; REPEALING CONFLICTING ORDINANCES AND
PROVIDING AN EFFECTIVE DATE.
Step 4:
-The Council member makes the following motion:
“I move the adoption of ordinance No. 734 and summary as an ordinance of the
City of Ammon on its third and final reading.”
-Councilperson seconds:
“I second the motion.”
-City Clerk takes a roll call vote on the final adoption.
Ammon City Council June 5, 2025 Page 146 of 166
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Ammon City Council Meeting
June 5, 2025
Mayor Coletti and City Council Members:
Granite Creek Commercial Division 1 Preliminary Plat
Staff Presenting:
Cindy Donovan – Planning Director
Recommendation:
−Staff recommends approval based on the following staff report
Compliance:
-This application is in compliance with Title 10 Chapter 21 HC-1 Highway Commercial Zone, Title
10 Chapter 29 Section 8 Preliminary Plat Requirements, Title 10 Chapter 37 Chapter 1 (A)
Permitted Uses by Zone, and the Comprehensive Plan
Criteria for Decision:
−10-21-1: GENERAL OBJECTIVES AND CHARACTERISTICS OF ZONE: The HC-1 Highway Commercial
Zone has been established as a district in which the primary use of the land is for retail stores and
service establishments to serve the traveling public. This zone is usually located at specific
locations along arterial roadways throughout the City, and is characterized by buildings set back
from the right-of-way line and having a wide variety of architectural forms and shapes.
−The objectives in establishing this zone are:
A.To encourage the development and continued use of the land within the zone for business
purposes.
B.To promote safety on the roadways.
C.To maintain maximum use of high right-of-way for travel purposes.
D.To prohibit uses which tend to prevent the continued use and development of the land within
the zone for its primary purpose.
−10-29-8 Preliminary Plat Requirements: The preliminary plat so prepared by the subdivider and
formally filed with the Planning Director shall contain the following information.
A.The proposed name of the subdivision.
B.The location of the subdivision as forming a part of some larger tract or parcel of land referred
to in the records of the County Recorder.
C.A vicinity map showing a radius of one-half (1/2) mile around the proposed development shall
be provided. All existing roadways shall be shown, with names on the vicinity map.
D.A contour map at appropriate contour intervals to show the general topography of the tract.
E.The boundary lines of the tract to be subdivided shall be accurate in scale and bearing. These
lines should be slightly heavier than street and lot lines.
F.The location, widths, names and other dimensions of all existing or platted streets shall be
shown on the preliminary plat. In addition, important features within one hundred (100) feet
and contiguous to the tract to be subdivided and recorded as a legal document shall be shown
on the preliminary plat. Examples of those features include but are not limited to railroad
lines, water courses, easements and exceptional topography.
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G.The approximate location of all existing or proposed utilities, including, but not limited to,
sanitary sewers, storm drains, water supply mains, fire hydrants, streetlights, bridges, ditches
and culverts within the tract and immediately adjacent thereto; and if applicable the
interconnection of such systems with the major street plan and City storm drainage system.
H.The location, names, widths, and other dimensions of proposed streets, alleys, easements,
parks, lots, and other open spaces.
I.All parcels of land intended to be dedicated for public use or reserved for the use of all
property owners with the purpose indicated.
J.North point, scales, and dates.
K.Zoning for the subdivision shall be indicated. If more than one zone exists within the
subdivision, individual lots should include the zone.
L.The following items shall be printed on the preliminary plat:
1.Density of subdivision in living units
2.Number of lots within the division
3.Average size of lots within the division
4.Total size of plat (in acres)
5.A signature line showing approval date shall be provided for the Planning Director
and City Engineer.
−10-37-1 (A) Permitted Uses by Zone – matrix shows allowed uses within the HC-1 zone
Summary of Analysis:
1.City Council approved the Granite Creek Commercial Master Plan on May 15, 2025
2.Division 1 will have one lot containing two buildings with three units each
3.Property will be served by Ammon Water and Eastern Idaho Sewer District (EIRSD)
4.Property will be accessed via Thousand Springs Drive
5.No direct access to 25th East or 49th South will be permitted
6.Developer will be required to construct Thousand Springs Drive to the full street width,
providing curb, gutter, and sidewalk
7.A Standard Development Agreement will be required for this development.
Parcel Characteristics:
-General Location: north of 65th South, east of 25th East, south of 49th South, west of Thousand
Springs Road, west side of Granite Creek subdivision
-Acres: 1.08 acres
-Zoning: HC-1
-Average Lot Size: 1 acre
-Lots: 1
Planning and Zoning Commission:
−Commission reviewed the Preliminary Plat on May 7, 2025
−Commission recommends approval of the Preliminary Plat unanimously
Applicant’s Request:
-Approval of Granite Creek Commercial Preliminary Plat
-Presented by Jeff Freiberg, Freiberg Engineering
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Financial Impacts:
-Development will contribute to improvements along 49th South
-Development will pay law enforcement contributions based on use of the property in
accordance with the current fee resolution.
-No park contributions will be required as this is commercial property
Motion:
Approve
I move to approve the Granite Creek Commercial Division 1 Preliminary Plat finding it is in
compliance with the Comprehensive Plan and City Ordinance based upon/with conditions (if
applicable).
Deny
I move to deny the Granite Creek Commercial Division 1 Preliminary Plat finding it is not in
compliance with the Comprehensive Plan and City Ordinance based upon (state the reasons for
recommending denial).
Continue
I move to continue the Granite Creek Commercial Division 1 Preliminary Plat until additional
information can be obtained (list specific information required).
Attachments:
1.Vicinity Map
2.Granite Creek Commercial Preliminary Plat Division 1
3.10-21 HC-1 Highway Commercial Zone
4.10-29-8 Preliminary Plat Requirements
5.10-37-1 (A) Permitted Uses by Zone
Ammon City Council June 5, 2025 Page 149 of 166
Feet08001600Ammon City Council June 5, 2025Page 150 of 166
60 FOOT R/W STREET SECTIONFeet03060THOUSAND SPRINGS DRIVELINE LEGENDLEGENDAmmon City Council June 5, 2025Page 151 of 166
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.cityofammon.us Page | 1
Ammon City Council Meeting
June 5, 2025
Mayor Coletti and City Council Members:
Granite Creek Commercial Division 1 Standard Development Agreement
Staff Presenting:
Cindy Donovan – Planning Director
Summary of Analysis:
1.Division 1 will have one lot containing two buildings with three units each
2.Property will be served by Ammon Water and Eastern Idaho Sewer District (EIRSD)
3.A Standard Development Agreement will be required for this development
4.Property will be accessed via Thousand Springs Drive
5.No direct access to 25th East or 49th South will be permitted
6.Developer will be required to construct Thousand Springs Drive to the full street width,
providing curb, gutter, and sidewalk
Parcel Characteristics:
-General Location: north of 65th South, east of 25th East, south of 49th South, west of Thousand
Springs Road, west side of Granite Creek subdivision
-Acres: 1.08 acres
-Zoning: HC-1
-Average Lot Size: 1 acre
-Lots: 1
Development Contributions:
-Water Rights – Development will use pressurized irrigation or pay fee in lieu
-Road Construction – Improvements to East 49th South frontage and improvements to South
25th East and South 25th East/East 49th South intersection as required by the City of Idaho Falls
-Parks – Commercial Development, no contribution required
-Law Enforcement – required in 6.34 of the Standard Development Agreement based on the
current fee resolution. This calculation is based on the square footage and use of the property.
Development Agreement:
-SC-1: Developer shall pay to the City of Ammon the amount of $789.61 per lot/unit for the
incurred costs of the well, storage tank, and property.
-SC-2: Developer shall enter into an agreement with the City of Idaho Falls regarding
improvements to South 25th East, the intersection of South 25th East and East 49th South. This
may include but not be limited to the construction of the road on the furthest south side of the
property zoned commercial to South 25th East. The signed agreement with Idaho Falls shall be
provided to the City of Ammon prior to first building permit.
-SC-3: Developer shall improve the East 49th South (Township Road) right of way including: curb,
gutter, sidewalk, and asphalt to the standards of the City of Ammon up to a maximum of sixty
(60) feet, as stated in the annexation agreement that was recorded on October 31, 2014. Need
timeframe for improvements
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- SC-4: Developer shall provide a cross-access easement connecting to the commercially zoned
property to the south.
- SC-5: Developer shall construct the west half of Thousand Springs Drive to the full width
including but not limited to curb, gutter, sidewalk, and asphalt to the standards of the City of
Ammon.
- SC-6: This commercial property shall have no direct access to South 25th East or East 49th
South. Developer acknowledges that at some time in the future access may be limited to right
in/right out as determined by the City Engineer.
Applicant’s Request:
- Approval of Granite Creek Commercial Preliminary Plat
- Presented by Jeff Freiberg, Freiberg Engineering
Motion:
Approve
I move to approve the Granite Creek Commercial Division 1 Standard Development Agreement
subject to the following special conditions. (state conditions)
Deny
I move to deny the Granite Creek Commercial Division 1 Standard Development Agreement
(state reasons for denial).
Continue
I move to continue the Granite Creek Commercial Division 1 Standard Development Agreement
until further information can be obtained. (state information required)
Attachments:
1. Granite Creek Commercial Division 1 Standard Development Agreement
Ammon City Council June 5, 2025 Page 153 of 166
GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 1 of 13
STANDARD DEVELOPMENT AGREEMENT
(CITY OF AMMON/GRANITE CREEK COMMERCIAL DIVISION 1)
THIS AGREEMENT, made and entered into this ____ day of ____, 2025, by and between
the CITY OF AMMON, a municipal corporation, of the County of Bonneville, State of Idaho,
Party of the First Part, hereinafter called the “City,” and Blueskies and Tailwinds LLC, a Limited
Liability Corporation, Party of the Second Part, hereinafter called the “Developer.”
RECITALS:
WHEREAS, the Developer is the sole owner, in law and/or equity, of a certain tract of land
in Bonneville County, Idaho, more particularly described on Exhibit “A” attached hereto and made
a part hereof; and
WHEREAS, the Developer, as sole owner of said land, has made request to the City of
Ammon to have the same accepted as a subdivision to said City and has submitted to the City a
plat thereof which has been approved by the Planning and Zoning Commission and the City
Engineer of the City, and
WHEREAS, the tract of land described in Exhibit A is located within the City of Ammon;
and
WHEREAS, on May 7, 2025, the Granite Creek Commercial Master Plan was approved
by the Planning and Zoning Commission; and
WHEREAS, on May 7, 2025, the Granite Creek Commercial Division 1 Preliminary Plat
was approved by the Planning and Zoning Commission; and
WHEREAS, on May 15, 2025, the Granite Creek Commercial Master Plan was approved
by the City Council; and
WHEREAS, on June 5, 2025, the Granite Creek Commercial Division 1 Preliminary Plat
was approved by the City Council; and
WHEREAS, the City Engineer has recommended to the City Council of the City that such
subdivision be accepted subject to certain requirements and obligations on the part of the
Developer;
Ammon City Council June 5, 2025 Page 154 of 166
GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 2 of 13
WHEREAS, on , 2025, the Mayor and City of Council of the City of Ammon,
Idaho, considered the Granite Creek Commercial Division 1 Standard Development Agreement
for approval; and;
WHEREAS, the City Council has agreed to accept platting of said lands subject to the
following terms and conditions:
NOW THEREFORE, in consideration of the above recitals and the mutual covenants and
agreements herein contained and other good and valuable consideration, the sufficiency of which
is hereby acknowledged, the parties hereto agree as follows:
AGREEMENT
1. INCORPORATION OF RECITALS. The Recitals set forth above are hereby
incorporated into and made an integral part of this Agreement.
2. EFFECTIVE DATE OF AGREEMENT. This Agreement shall be effective as of the
date approved by the City Council.
3. TERM OF AGREEMENT. All rights related to this agreement, including all
Developer’s rights herein, shall expire if no building permit has been issued within five (5)
years of the Effective Date.
4. DEVELOPER. The term “Developer” and the language of this agreement, whether it is
more than one developer, shall be construed as plural, and if there are any parties that are
feminine or are firms or corporations, the masculine shall include the feminine and the
neuter. All terms and conditions of this agreement shall run with the land.
5. INCORPORATION OF RELATED AGREEMENTS, APPROVALS, PLANS,
PERMITS AND OTHER DOCUMENTS.
5.1. The following agreements, approvals, plans, permits and other documents are
hereby incorporated into and made an integral part of this Agreement by reference
as if restated herein in full.
5.1.1. Annexation Agreement approved by the Ammon City Council on: October
30, 2014.
5.1.2. Master Plan approved by the Ammon City Council on May 15, 2025.
5.1.3. Preliminary Plat approved by the Ammon City Council on June 5, 2025.
5.1.4. Improvement Drawings approved by the City Engineer on
_____________2025.
5.2. Any material failure to comply with the terms and conditions of any of the above-
referenced agreements, approvals, plans, permits and other documents shall
constitute a breach of this Agreement.
5.3. In the event of any inconsistency between the terms and conditions of this
Agreement and the agreements, approvals, plans, permits and other documents
listed above, the terms and conditions of this Agreement shall govern.
5.4. Except as provided otherwise in this Agreement, development of the Project shall
be vested and governed by policies, procedures, guidelines, ordinances, codes and
regulations of the City governing land use in effect as of the Effective Date of this
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GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 3 of 13
Agreement. Any amendments or additions made during the term of this Agreement
to City policies, procedures, guidelines, ordinances, codes or regulations shall not
apply to or affect the conditions of development of the Project; provided, however,
the following are exempt from vesting under this Agreement:
5.4.1. Plan review fees and inspection fees;
5.4.2. Amendments to building, plumbing, fire and other construction codes;
5.4.3. City enactments that are adopted pursuant to State or federal mandates that
preempt the City’s authority to vest regulations.
6.GENERAL REQUIREMENTS OF DEVELOPMENT. That Developer, jointly and
severally, for himself, his heirs, representatives, itself, their successors and assigns, does
hereby covenant, agree, and represent as follows:
6.1. That Developer will, before any construction is commenced, file or cause to be filed
with the City Engineer a complete set of street, sewer, water, and drainage
improvement plans for each proposed plat. Said improvement plans shall also show
the proposed location of other utilities, i.e., telephone, gas, electricity, and irrigation
facilities, and such others as may affect or be affected by the subdivision
development on such property. Such plans and utility improvements shown thereon
shall meet the approval of the City Engineer and shall be incorporated herein and
made a part hereof by reference. The Developer shall construct and install all such
improvements in accordance with the current Edition of the Idaho Standards for
Public Works Construction adopted by the City of Ammon including compliance
with all other City codes and ordinances including the City of Ammon standards as
adopted. Acceptance of improvements to be determined by the City of Ammon only
after completed inspections and certification provided by Developer from a
licensed, professional engineer certifying that said subdivision construction has
been completed in compliance with the published standards. The Developer shall
make a formal request in writing to the City of Ammon City Engineer for final
acceptance of all said improvements.
6.2. That Developer, shall, at their own expense, construct and install all sanitary
sewers, storm drains, pumping stations, water lines and appurtenances, fire
hydrants, curbs and gutters, sidewalks, landscaping, off-street parking, cross drains,
streets, street surfacing, street and regulatory signs, parks, recreation amenities,
open spaces, and/or other needed street or utility improvements as shown on the
improvement plans. The Developer shall have the option to create a “dark sky”
community, conforming with the International Dark Sky Guidelines. If, the
Developer chooses to create a “dark sky” community this must be disclosed
throughout the design and development process. The Developer will phase the
construction of roads and utilities as shown on the development drawings.
Acceptance by the City, will be given for each improvement, upon the City
Engineer finding the improvement meet standards, can be maintained by the City
of Ammon, and will provide public benefits to the Ammon community.
6.3. That Developer, its successors or assigns will, at their own expense, construct and
install all storm drainage systems and storm drain retention pond(s) as shown on
the improvement plans. Retention ponds shall be sprinkled and landscaped
following the standards for sprinklers and landscaping of retention ponds in the
City of Ammon. Acceptance and conveyance of any parcel in which a retention
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GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 4 of 13
area is located will occur only after completion and acceptance of drainage
infrastructure, landscaping, sprinkling, and any public amenities necessary for the
retention pond to be of benefit to the City of Ammon. Additional improvements
shall be required by the City on a case-by-case basis to ensure that the retention
areas are a public benefit to the Ammon community. Additional improvements
may include playground equipment, park amenities, walking paths, park structures,
recreation amenities, or other improvements that enhance the public open space and
provide benefit to the Ammon community. Satisfactory acceptance by the City of
any above-grade improvements to retention areas shall be determined by the City
Administrator.
6.4. That Developer shall require all contractors involved in constructing the
subdivision improvements to furnish a minimum two (2) year warranty on all
materials and workmanship involved. Additional warranty periods may be required
in writing by the City on certain materials and products. Said period of warranty
shall run from written acceptance given by City
6.5. That Developer shall comply with all City requirements in effect at the time
construction is commenced on each said lot. That the Developer shall sell no lots
at less than the size required in the zoning for such property. Lot lines may be
changed by owners, but no additional building sites may be created without first
amending the plat of record. All building and zoning codes must be complied with
in the event of any change.
6.6. That Developer will obtain easements, design and construct the sanitary sewer lines
as shown in the improvement drawings within the development. An 8” diameter
sewer line is the general city standard. However, size of sewer line for the subject
property will have to be individually established based upon the topography of the
development and engineering standards, as approved by the City Engineer. Should
City elect to have installed sewer line in excess of the size needed for this subject
development, to accommodate development beyond the subject development, the
City may agree to reimburse the Developer only for the material upsizing cost.
Developer shall provide the City Engineer with clearly itemized costs of the
materials as provided by the pipe supplier. City shall approve the oversized sewer
line in writing in advance of said project going forward. Reimbursement shall
occur upon written acceptance by the City Engineer of said lines. All sanitary sewer
design and installation shall comply with the Idaho Standards for Public Works
Construction (ISPWC) or other standards as adopted by the City at the time of
construction. The property described herein will be serviced by the City of Ammon
sewer system, unless specifically agreed to by both developer and the City of
Ammon.
6.7. That Developer will obtain easements, design and construct the water line as shown
in the improvement drawings within the Development. An 8” diameter water line
is the general city standard. However, size of water line for the subject property
will have to be individually established based upon the topography of the
development and engineering standards, as approved by the City Engineer. Should
the City elect to have installed water line in excess of the size needed for this subject
development to accommodate development beyond the subject development, the
City may agree to reimburse the Developer only for the material upsizing cost.
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GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 5 of 13
Developer shall provide the City Engineer with clearly itemized costs of the
materials as provided by the pipe supplier. City shall approve the oversized water
line in writing in advance of said project going forward. Reimbursement shall
occur upon written acceptance by the City Engineer of said lines. That the
Developer shall be responsible for extending City water lines to said development
through adjacent property if water is required prior to adjacent developers
extending water lines to Developer’s property. The property described herein will
be serviced by the City of Ammon water system, unless specifically agreed to by
both Developer and the City of Ammon.
6.8. Developer shall construct a temporary access for all construction related to the
project and shall not use existing streets for accessing the development. If no
temporary access can be constructed and Developer must use existing streets for
access, Developer shall complete a pre-construction survey of the street conditions
for all public streets and related infrastructure that provide access to the
development prior to commencement of all construction. The street survey shall be
completed by a Professional Engineer licensed in the State of Idaho assessing the
existing conditions prior to commencement of any construction. At the conclusion
of the project, a post-construction survey shall be completed by a Professional
Engineer licensed in the State of Idaho assessing any damages caused by
construction of the development. Developer shall mitigate and pay or otherwise
reimburse City for all damages to the streets caused by construction of the
development as directed by the City Engineer.
6.9. That Developer will reimburse the City for all costs associated with checking and
approval of subdivision plats and improvement drawings.
6.10. That Developer shall prepare, execute, and record protective covenants that are not
in variance with the zoning established by the City.
6.11. That Developer shall construct and install all such improvements in strict
accordance with the filed and approved street (including adjacent arterial and
collector roads), sewer, water, and drainage improvement plans and the City
standard drawings and construction specifications current and in effect at the time
the construction of said improvements is accomplished, or as otherwise agreed
between the Developer and the City if the standards and specifications are more
restrictive and onerous at the time of construction than at the time of the execution
of this document.
6.12. That Developer shall pay or reimburse City for its reasonable share of all street
improvements adjacent to the development, including water mains and lines, sewer
lines, street paving, bridges, and other improvements such as but not limited to curb,
gutter, sidewalks, and street lights, and does covenant that the City shall not have
any maintenance responsibilities for the same until expiration of the two (2) year
warranty period as provided for in the paragraph above, provided such
improvements are constructed by Developer.
6.13. That Developer shall provide the City Engineer with at least fifteen (15) days
advance written notification of when and of what portion or portions of said street
or utility improvements he intends to complete at that time. Developer agrees to
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GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 6 of 13
make such modifications and/or construct any temporary facilities necessitated by
such phase construction work as shall be required and approved by the City
Engineer.
6.14. That Developer shall immediately upon the completion of any such constructed
portion, portions, or the entirety of said development, notify the City Engineer and
request his inspection and written acceptance of such completed utility or street
construction.
6.15. That Developer hereby agrees that, upon a finding based upon the sole discretion
of the City Council, duly entered in the official minutes of the proceedings of the
City Council, that a portion or portions or the entirety of said utility or street
improvements described in item 6.1. above, need to be completed, in the interest of
the health, welfare, and/or safety of the inhabitants of the City, the Developer will
within thirty days or such other reasonable time as defined by the City, construct
said needed utility or street improvement. If Developer does not construct within
said time after written notification of by the Council, the Developer will pay to the
City the cost of such construction as the City shall order after conference with the
Developer. Provided, however, the City Council shall not make the findings set
forth in this paragraph except at a regular or special meeting of the Council and
unless the Developer has been notified in writing of the time and place of such
meeting of the City Council at least ten (10) days prior thereto and has been given
an opportunity to be present in person or by counsel and to be heard on the merits
of the proposed finding. At or before such hearing, the City Engineer shall furnish
the Developer a cost estimate for completing said improvement. In the event the
City elects to construct the utilities or street improvements as provided for in this
Development Agreement and in the site plan, this Development Agreement shall,
upon recording this Development Agreement, constitute a lien against all property
in said Development other than those portions for which an occupancy permit has
been issued.
6.16. That Developer further agrees that upon his having received written notification
from the City Engineer that any of the requirements herein specified have not been
complied with, the City shall have the right to withhold the issuance of any
certificates of occupancy and the issuance of building permits within such annexed
area until such time as all requirements specified herein have been complied with;
provided, however, that the Developer shall have the right to appear before the City
Council at any regular meeting after any Certificate of Occupancy shall have been
denied and shall have the right to be heard as to why such certificate or certificates
should be issued. The Council shall then decide whether such certificate or
certificates shall be issued and its decision shall be final, except that the rights of
parties are preserved at law and equity.
6.17. That Developer agrees and covenants that prior to any construction or any
improvements upon any of the area herein agreed, there shall be a preliminary plat
approved by the Planning and Zoning Commission and approved by the City
Council and the City Engineer, as to any areas where improvements are to be
commenced.
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GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 7 of 13
6.18. That Developer shall dedicate to the City that portion of the proposed property
shown on the plats as public streets, easements, and public ways.
6.19. That Developer shall reimburse City for all past and future costs of publications
relative to this development until the development is completed in full. Said costs
shall include but are not limited to publication costs for notices of public hearings
for development agreement and zoning changes, ordinance publication costs for
development and public hearings, etc.
6.20. In accordance with Idaho Code 67-6537, surface water is required as the primary
water source for irrigation. Developer shall construct said pressurized irrigation
system consistent with pressurized irrigation system standards and based on
approval by the City Engineer. Developer shall construct a pressurized irrigation
system to service all lots, parcels, and common areas within the subdivision.
Developer shall receive approval of the pressurized irrigation system design prior
to installing any components of the system. Pressurized Irrigation system shall
become property of the City of Ammon, provided the following criteria are met: 1)
Construction of the system is complete; 2) Developer has shown the system is fully
operational for one (1) full operational season; and 3) Developer has shown the
system is capable of providing the primary water source for irrigation to all lots and
parcels within the subdivision. Developer shall be responsible for all defects and
deficiencies in the pressurized irrigation system for two (2) years from the date it
is turned over to the City of Ammon. A guarantee of completion in accordance with
City Code 10-29-17 shall be provided prior to issuance of building permits within
the subdivision. Upon transfer of the system to the City of Ammon, the City shall
be responsible for all operations and maintenance of the pressurized irrigation
system. If surface water is not deemed reasonably available minimum
compensatory groundwater rights, deemed acceptable by the City of Ammon, may
be purchased and transferred to the City of Ammon in accordance with City Code
8-10.
6.21. That Developer agrees no well to provide culinary, irrigation or water for any other
use without the written permission by the City Engineer, shall be drilled upon said
property after the recording date of this development agreement. Further that any
ground water rights including any existing well, lines or other infrastructure on the
property shall be dedicated or transferred to the City of Ammon.
6.22. That prior to the approval of a final plat in said subdivision, Developer shall
construct and install all Public improvements as required by the approved
improvement drawings for said subdivision. Public improvements shall include but
not be limited to: roads, phone, electric, public water, public sewer, fire protection,
cable, fiber ducts, fiber vaults, lighting and required landscaping, curb, gutter,
sidewalks and drainage systems.
6.23. That Developer shall be required to construct and install all Public improvements
as required by the approved improvement drawings for each subdivision or division
thereof prior to the issuance of any building permit for said subdivision or produce
a guarantee of completion in compliance with City Code 10-29-17. This guarantee
of completion shall be provided in lieu of completing all infrastructure
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GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 8 of 13
improvements prior to issuance of building permits within a subdivision as required
in the City of Ammon.
6.24. That when arterial roadway or infrastructure is required as part of a preliminary plat
on property located within this agreement; the Developer shall install street lights
as required by the City Engineer on the improvement drawings for the development.
Those lights shall meet the most current standards for arterial street lighting as
adopted by the City of Ammon or the equivalent as offered by Rocky Mountain
Power.
6.25. That Developer shall pay any front footage fees applicable to said property.
6.26. That Developer shall request that the City form a lighting district upon recording
of a final plat related to this agreement. Said district shall include all public
street/security lighting related to the property within the boundaries of this
agreement. Developer agrees to pay for or reimburse City for all costs associated
with the formation of said lighting district.
6.27. That Developer shall conduct and provide a traffic study in accordance with the
current BMPO Access Management Plan Section 6.3. The traffic study shall be
prepared and stamped by a Professional Engineer (PE) licensed in the State of Idaho
which has expertise in traffic studies. See Exhibit B at the end of this document.
The developer shall pay for all traffic improvements recommended by the traffic
study that are necessary to address public health, safety and welfare. Prior to
issuance of any Certificate of Occupancy for the Development, all traffic
improvements recommended by the traffic study shall be complete and approved
by the City Engineer.
6.28. That Developer shall provide required street markings and signage to match city
standards and BMPO Connecting Our Communities directives to include such
markings and signage as required by the City Engineer.
6.29. That Developer shall petition the Eastern Idaho Regional Sewer District (EIRSD)
for approval to service the wastewater requirements of the subdivision. That
Developer agrees to pay the EIRSD fee as constituted by EIRSD prior to the time
of the building permit application. Developer shall provide proof of payment to the
City. Developer acknowledges that the City of Ammon cannot guarantee sewer
capacity will be sufficient for the development and cannot award capacity on behalf
of EIRSD. Developer acknowledges that EIRSD provides wastewater treatment for
this development and that the City of Ammon provides no representation to the
Developer, by the signing of this agreement or otherwise, as to the availability of
wastewater treatment. City shall not issue building permits until EIRSD provides
written verification that the development can be served for wastewater treatment.
All other requirements necessary for the issuance of building permits, as required
by the city, must also be met.
6.30. Developer shall install fiber duct and handhold boxes as provided for by City
standards for fiber installation at the time of construction. In addition, thereto, the
City shall collect and the Developer/property owner shall pay, the amount set by
the fee schedule as adopted by the City Council when the building permit is issued.
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GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 9 of 13
6.31. Developer and/or property owner shall designate on the required building site plan
the location where fiber duct end will terminate. All installation of fiber duct and
related infrastructure shall be installed pursuant to the standards adopted by the City
of Ammon.
6.32. City shall, upon notification that the fiber duct has been installed, schedule
installation of fiber and any other related equipment and infrastructure.
6.33. Developer shall pay the amount, as provided in the current City of Ammon Fee
Resolution at the time of the issuance of the building permit, per residential unit to
be dedicated to parks and open space improvements within the general vicinity of
the proposed development. All of the Parks Contribution Fees for the entire
development shall be paid prior to issuance of any building permit.
6.34. Developer shall pay the Law Enforcement Contribution Fee, as provided in the
current City of Ammon Fee Resolution at the time of the issuance of the building
permit, for each commercial and/or residential unit.
7.SPECIAL CONDITIONS. That this Development Agreement shall be subject to the
following special conditions. To the extent otherwise inconsistent, special conditions shall
take the precedent over all other terms:
7.1. SC-1: Developer shall pay to the City of Ammon the amount of $789.61 per lot/unit
for the incurred costs of the well, storage tank, and property.
7.2. SC-2: Developer shall enter into an agreement with the City of Idaho Falls
regarding improvements to South 25th East, the intersection of South 25th East and
East 49th South. This may include but not be limited to the construction of the road
on the furthest south side of the property zoned commercial to South 25th East. The
signed agreement with Idaho Falls shall be provided to the City of Ammon prior to
first building permit.
7.3. SC-3: Developer shall improve the East 49th South (Township Road) right of way
including: curb, gutter, sidewalk, and asphalt to the standards of the City of Ammon
up to a maximum of sixty (60) feet, as stated in the annexation agreement that was
recorded on October 31, 2014. Need timeframe for improvements
7.4. SC-4: Developer shall provide a cross-access easement connecting to the
commercially zoned property to the south.
7.5. SC-5: Developer shall construct the west half of Thousand Springs Drive to the full
width including but not limited to curb, gutter, sidewalk, and asphalt to the
standards of the City of Ammon.
7.6. SC-6: This commercial property shall have no direct access to South 25th East or
East 49th South. Developer acknowledges that at some time in the future access
may be limited to right in/right out as determined by the City Engineer.
8.MISCELLANEOUS PROVISIONS.
8.1. Covenant Running with the Land/Successors and Assigns. Unless this
Agreement is modified by mutual written agreement of the Parties or terminated by
City, this Agreement and all conditions, terms, duties and obligations included in
this Agreement shall be binding upon Owner, each subsequent owner of the
Property and every person or entity acquiring any interest in the Property. This
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GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 10 of 13
Agreement shall constitute a covenant running with the land burdening the Property
in favor of City and shall be binding upon Owner, its successors in interest, personal
representatives, heirs, vendees and assigns.
8.2. Waiver. Any waiver of any of the terms or conditions of this Agreement by City
or Owner must be in writing to be effective and shall apply solely to the breach and
breaches waived and shall not bar any other rights or remedies of City or Owner of
applying to any subsequent breach of any such or other covenants and conditions.
8.3. Notices. Any and all notices, demands, requests, and other communications
required to be given hereunder by either of the parties hereto shall be in writing and
be deemed properly served or delivered if delivered by hand to the party to whose
attention it is directed, or when sent, seven (7) days after deposit in the U.S. Mail,
postage pre-paid, or upon the sending of a facsimile, followed by a copy sent by
U.S. Mail as provided herein, addressed as follows:
City:
City of Ammon
c/o City Administrator
2135 South Ammon Road
Ammon, Idaho 83406
(208) 612-4051 Phone
(208) 612-4009 Fax
Owner:
Blueskies and Tailwinds LLC
13975 South 1st East
Idaho Falls, ID 83404
(404) 917-3405
Or at such other address, or facsimile number, or to such other party which any
party entitled to receive notice hereunder designates to the other in writing as
provided above.
8.4. Attorney Fees. In the event either party to this Agreement is required to retain the
services of an attorney to enforce its rights hereunder, the defaulting party shall pay
to the non-defaulting party reasonable attorney fees and costs incurred as a result
of such default whether or not litigation is commenced and including reasonable
attorney fees and costs on appeal.
8.5. Time is of the Essence. The parties hereto acknowledge and agree that time is
hereby made expressly of the essence with respect to each and every term,
condition, and provision hereof, and that the failure to timely perform any of the
obligations hereunder shall constitute a breach of and a default under this
Agreement by the party so failing to perform.
8.6. Requirement for Recordation. The City shall record this document, including all
of the Exhibits, and submit proof of such recording to the Developer. This
agreement must be signed within thirty (30) days of City approval. Failure to sign
within thirty (30) days will result in this entire agreement being null and void.
8.7. No Precedent. Approval of the Standard Development Agreement shall not be
considered a binding precedent for the issuance of other development agreements.
The Standard Development Agreement is not transferable from one parcel of land
to another.
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GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 11 of 13
8.8. Police Powers. Nothing contained herein is intended to limit the police powers of
the City. This Agreement shall not be construed to modify or waive any law,
ordinance, rule, or regulation, including without limitation, applicable building
codes, fire codes, zoning ordinances, subdivision ordinances, or comprehensive
plan provisions, unless expressly provided herein.
8.9. Invalid Provisions. If any provision of this Agreement is held not valid, such
provision shall be deemed to be excised there from and the invalidity thereof shall
not affect any of the other provisions contained herein.
8.10. Choice of Law. This Agreement shall be governed by the laws and decisions of
the state of Idaho.
8.11. Certification of Compliance. Developer hereby certifies pursuant to Section 67-
2346, Idaho Code, that the Developer, its wholly owned subsidiaries, majority
owned subsidiaries, parent companies and affiliates, are not currently engaged in,
and will not for the duration of this Agreement, knowingly engage in, a boycott of
goods or services from Israel or territories under its control.
Developer hereby certifies pursuant to Section 67-2359, Idaho Code, that the
Developer, its wholly owned subsidiaries, majority owned subsidiaries, parent
companies and affiliates, are not currently wholly or partly owned or operated by
the Government of China or any company that is owned or operated by the
Government of China.
IN WITNESS WHEREOF, the City has by motion duly passed, executed this agreement
by the signature of the Mayor, attested by the City Clerk, and the Developer has caused this
agreement to be duly executed the day and the year first above written.
CITY OF AMMON, IDAHO DEVELOPER
By:___________________________ By: ____________________________
Sean Coletti, Mayor Lauren Mosteller, Managing Member
LLC
ATTEST:
_______________________________
Micha Austin, Interim City Clerk
Ammon City Council June 5, 2025 Page 164 of 166
GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 12 of 13
STATE OF IDAHO
County of Bonneville
On this _____ day of _______________, 2025 before me the undersigned, a Notary Public in and
for said State, personally appeared Sean Coletti, known or identified to me to me be the Mayor of
Ammon, the municipal corporation that executed the attached Development Agreement and
acknowledged to me that such corporation executed the same.
IN WITNESS WHEREOF: I have set my hand and affixed my official seal the day and year first
above written.
Notary Public for the State of Idaho
Residing in Bonneville County, Idaho
Commission Expiration Date: __________
STATE OF IDAHO
County of Bonneville
On this _____ day of _______________, 2025 before me the undersigned, a Notary Public in and
for said State, personally appeared Lauren Mosteller, known or identified to me to be the individual
that executed the attached Development Agreement and acknowledged to me that such corporation
executed the same.
IN WITNESS WHEREOF: I have set my hand and affixed my official seal the day and year first
above written.
Notary Public for the State of Idaho
Residing in Bonneville County, Idaho
Commission Expiration Date:
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GRANITE CREEK COMMERCIAL NORTH STANDARD DEVELOPMENT AGREEMENT - Page 13 of 13
EXHIBIT A
TO
DEVELOPMENT AGREEMENT
LEGAL DESCRIPTION
Commencing at the Northwest corner in Section 3, Township 1 North, Range 38 East of the
Boise Meridian, Bonneville County, Idaho; running North 89°41'54" East along the Section line
677.68 feet; thence South 00°24'38" East 50.00 feet to the TRUE POINT OF BEGINNING, said
TRUE POINT OF BEGINNING being on the Southerly Right-of-Way line of 49th South;
running thence S00°12'38"E, 360.36 feet; thence S89°41'54"W, 128.50 feet; thence
N00°12'38"W, 360.29 feet; thence N89°41'54"E, 127.84 to the TRUE POINT OF BEGINNING.
Parcel contains 1.06 Acres
EXHIBIT B
TO
DEVELOPMENT AGREEMENT
BMPO ACCESS MANAGEMENT PLAN
JULY 2012
Ammon City Council June 5, 2025 Page 166 of 166