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11032011CouncilMinutes CITY OF AMMON CITY COUNCIL MINUTES THURSDAY, NOVEMBER 3, 2011 AGENDA: CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL - AGENDA THURSDAY, NOVEMBER 3, 2011 – 7:00 P.M. CALL TO ORDER: Mayor Steven Fuhriman at 7:00 p.m. Pledge of Allegiance – Councilmember Powell Prayer – Councilmember Slack MINUTES: September 1, September 8, 2011 ITEMS FROM MAYOR: CONSENT AGENDA: Business License Accounts Payable – Exhibit A AMMON LIGHTING DISTRICT #1 (City Council acting as Lighting District Board): CONSENT AGENDA: Accounts Payable – Exhibit A ITEMS FOR/FROM TREASURER: PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation) PUBLIC HEARINGS: None ACTION ITEMS: 1.Sewer Project Street Construction (Lance) 2.Hawks Landing – Request for Modification to Master Plan/Development Agreement 3.Change Order #2 - Segment C – Water Line Repair (Lance) 4.Change Order #3 – Segment C – Woodland Hills Extension (Lance) DISCUSSION ITEMS: 1.Misc. EXECUTIVE SESSION: 1.Personnel Evaluations - Idaho Code 67-2345 (1-b) 2.Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3.Pending Litigation - Idaho Code 67-2345 (1-f) MINUTES City Officials Present: Mayor Steven Fuhriman Councilmember Dana Kirkham Councilmember Lee Bean Councilmember Brian Powell Councilmember Rex Thompson Councilmember Sean Coletti Councilmember Russell Slack City Attorney Scott Hall City Administrator/Clerk/Planning Director Ron Folsom Deputy City Clerk Rachael Brown City Engineer Lance Bates City Treasurer Jennifer Belfield Public Works Director Ray Ellis City Officials Absent: None 15 City Council Minutes 11-3-11 Page of CALL TO ORDER: Mayor Steven Fuhriman called the meeting to order at 7:00 p.m. at the City Hall Building located at 2135 South Ammon Road. Councilmember Powell led the Pledge of Allegiance. Councilmember Slack led the prayer. MINUTES: September 1, 2011: Councilmember Kirkham moved to approve the minutes, as presented. Councilmember Coletti seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Coletti – Yes, Councilmember Powell – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, and Councilmember Slack – Yes. The motion passed. September 8, 2011: Councilmember Slack moved to approve the minutes, as presented. Councilmember Thompson seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Thompson – Yes, Councilmember Bean – Yes, Councilmember Kirkham – Abstain (Absent), Councilmember Powell – Yes, and Councilmember Coletti – Abstain (Absent). The motion passed. ITEMS FROM MAYOR: Mayor Fuhriman spoke about the “Green Meetings” he and Charlie attended in Boise and explained that Charlie will be working with the Building Department on some of the items they learned. Councilmember Kirkham asked if the changes primarily affect the building code. Mayor Fuhriman said they talked about the building code and where it is going in the future. Mayor Fuhriman introduced Karen Lansing with Habitat for Humanity and explained Habitat had just finished a home on Romrell. Karen Lansing, 395 E 14th Street, Idaho Falls. Karen said she has been the Director with Habitat for Humanity since 2010. Karen explained that historically Habitat for Humanity only builds one house a year, but when they decided to hire a full time director, she was given the direction to take the builds from one home a year to four homes a year. She said the build in Ammon was a wonderful experience. Habitat International requires them to build beyond ordinary standards. They build to Energy star standard, they build Water Sense, and they are trying to get this home passed for Indoor Air Plus. Karen explained the water sense feature goes to the outside landscaping too, so they only have 40% planted in sod and the balance is either bark or rock. Karen has a flier for the Ammon build and hoped to include her flier in the City’s utility statement mailing. Councilmember Kirkham asked if the family has moved into the home. Karen said the family won’t be moving in for a couple more weeks. Councilmember Slack asked how long it took to build the home. She said they began in May with 200 volunteers, and $10,000 donated in materials. Councilmember Bean said Habitat has a tremendous influence in the community and it is a great program. Mayor Fuhriman said he would like the Council to consider mailing the flier for Habitat and felt it was worthwhile to promote through the City’s mailer. Scott asked Karen about the flier saying Habitat for Humanity Idaho Falls area and asked if it could be Idaho Falls/Ammon area. Karen said they are registered with Habitat for Humanity International as Idaho Falls. Scott said he would encourage changing this to Idaho Falls/Ammon area. CONSENT AGENDA: Business License: Councilmember Kirkham moved to approve the Business License Consent Agenda, as presented. Councilmember Coletti seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Coletti – Yes, Councilmember Powell – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, and Councilmember Slack – Abstain (he has a conflict). The motion passed. Accounts Payable – Exhibit A: Councilmember Bean asked about the water assessment fee. Lance explained that every year the City pays a certain amount for water rights. Ray said it is based on a per connection fee. Councilmember Slack asked what happened in McCowin Park and the $22,000 repair of the main line. Ron said this spring the City had a lot of problems with water running at odd times. They had to update sprinkler valves, and repair damage also, but next year it won’t be watering the walking path. Councilmember Coletti asked Ray if he purchased the software for his Street Department. Ray said yes. Councilmember Kirkham asked Ray how long before the street information would be available. Ray said he hoped to have it ready by January. Councilmember Kirkham asked about the meters that have been installed and when readings would be available. Ray said he should have the first consumption reports on the December statement. Councilmember Bean asked about the Parks voucher to Brent’s Lawn. Ron said Ken is out of town, but he believes it is for repairs to the bagger attachment for the lawnmower. Councilmember Bean moved to approve the Accounts Payable Exhibit - A, as presented. Councilmember Powell seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Kirkham – Yes, Councilmember Slack – Yes, and Councilmember Thompson – Yes. The motion passed. 25 City Council Minutes 11-3-11 Page of AMMON LIGHTING DISTRICT #1 (City Council acting as Lighting District Board): Councilmember Kirkham moved the meeting into session with the Council acting as the Lighting District Board. CONSENT AGENDA:Accounts Payable – Exhibit A: Councilmember Bean moved to approve the Accounts Payable – Exhibit - A, as presented. Councilmember Kirkham seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember Coletti – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, and Councilmember Slack – Yes. The motion passed. Councilmember Kirkham moved the meeting back into regular session. ITEMS FOR/FROM TREASURER: Jennifer informed the Council about a public records request from OurIdaho.com requesting payroll information. Councilmember Coletti asked Jennifer what ouridaho.com does. Jennifer said they post all School District, and Governmental entities compensation. Ron said staff checked with Justin Ruen at the Association of Idaho Cities regarding this request before giving them any information. Justin informed staff that ouridaho.com is legitimate. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation) None PUBLIC HEARINGS: None ACTION ITEMS: 1. Sewer Project Street Construction (Lance): Councilmember Kirkham said she would like everyone to listen to the facts with an open mind, and consider it not just from a fiscal angle. She said we are not only working for the benefit of completing this project, but also for the ease of the constituents. She wants to make sure people are not inconvenienced when they are going to be out shopping. Mayor Fuhriman said a constituent stated the citizens don’t pay attention to the dollars the City spends; they pay attention to how it affects their lives. Lance said the project being discussed is the Iona Bonneville Sewer District (IBSD) bypass line and we are nearing the completing of that as well as Segment C of the Regional line. The first phase involves tying into an active sewer line at 17th Street and Ammon Road. This involves shutting down the intersection completely for approximately two weeks, beginning Monday. Lance said the road will be closed from November 7th until November 17th for the anticipated construction schedule. Lance said the second phase of the project involves tying into the lines at Sunnyside Road and Eagle Drive, and for that particular section the intersection needs to be closed. Lance said he has looked at three different options. Lance explained each option to the Council. Councilmember Kirkham said the reason the construction is going on now instead of the summer, is because the canal needs to be empty. Discussion ensued regarding the dates of closures and the anticipated time frames. Councilmember Kirkham said it is important to know that temporary easements have already been secured at no cost. Discussion ensued regarding the closures and the detour options. Councilmember Bean moved to approve Option #1, as presented. Councilmember Kirkham seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember Coletti – No (because he is in favor of option #2), Councilmember Powell – Yes, Councilmember Thompson – No (because he is in favor of option #2), and Councilmember Slack – No (because he is in favor of saving $50,000 in three weeks). Councilmember Kirkham asked Mayor Fuhriman to break the tie and make the decision. Mayor Fuhriman said he is in favor of Option #1. The motion passed in favor of Option #1. 2. Hawks Landing – Request for Modification to Master Plan/Development Agreement: Ron explained where Hawks Landing is located, and explained the requests. Ron read the requirements listed in the City Code that pertains to this request. Ron said the people who are purchasing higher end homes are requiring three car garages. Ron said if they start adding triple car garages, they won’t fit on the lot. Councilmember Kirkham said the streets in this area are already narrow. Discussion ensued regarding the size of the parking area. Ron said if it is only 12 feet wide and 20 feet long, in his mind they would be blocking the garage. Councilmember Bean asked what the confusion was in number 7. Ron said they feel they should be able to us the parking in front of the garage and park parallel. Councilmember Thompson asked if the property in front of the garage count as part of the garage. Councilmember Kirkham said the intent was that it would be in addition to the pavement that is in front of the garage, and because there is concern about having any cars on the street so there would be emergency access etc. Tom Hunsaker, 2135 South Ammon Road, reported on the discussion at the Planning and Zoning meeting regarding this request for modification. 35 City Council Minutes 11-3-11 Page of Jeff Hawks, 6484 E Sunnyside Road, the developer said the last three homes they built in the high density area have had three car garages. Jeff said there are some lots that can have three car garages, but not all of them. Councilmember Slack asked if the concrete in front of the garage was deep enough to park perpendicular to the garage. Jeff said yes and based on the Planning and Zoning decision there would always a twenty foot by twenty foot. Councilmember Slack asked if Jeff is asking for the Council to drop the additional concrete parking area. Ron said there would be an addendum to the master plan agreement. Councilmember Kirkham asked Jeff what was precipitating this request. Jeff said he felt the ordinance was ambiguous, and he was seeking further clarification. Councilmember Kirkham said she remembers a very specific conversation about this issue and is frustrated. She feels the City was very careful about the details and at the time the economy was good and he agreed to the details. Councilmember Kirkham feels the request for the change is motivated by money. Jeff said there is a section on the tape where he thinks Councilmember Bean said the driveway can be the parking pad as long as they can fit the 10x20 pad within the driveway. Discussion ensued between Councilmember Kirkham and Jeff regarding the past meetings and the requirements agreed upon. Councilmember Bean said he was concerned about public safety and asked if a fire truck could access the road if needed. Jeff said yes. Ron went over the Planning and Zoning Commissions’ recommendation. Councilmember Thompson feels there is a safety issue with visibility if a person walks to the end of the car they will not be seen. Ron said there will be twenty feet of driving space. Councilmember Slack moved to accept Planning and Zonings recommendation to allow parking pad to be included with the garage space as long as they can pull in perpendicular to the home and also with the decreased setback. Councilmember Bean seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Bean – Yes, Councilmember Thompson – No (because he feels going with three feet to the easement creates a problem), Councilmember Kirkham – Yes, Councilmember Powell – Yes, and Councilmember Coletti – Yes. The motion passed. 3. Change Order #2 - Segment C – Water Line Repair (Lance): Lance said the change order is to cover the costs that occurred when HK Construction hit a water line. The cost is $5,828.37 and extends the contract by two days.Lance explained the location of the water line that was damaged is located. Councilmember Powell moved to approve, Change Order #2 – Segment C – Water Line Repair, as presented. Councilmember Coletti seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, and Councilmember Slack – Yes. The motion passed. 4. Change Order #3 – Segment C – Woodland Hills Extension (Lance): Lance explained the change order covers the cost of extending the Regional line all the way to Ammon Road, and includes extending the Ammon line that currently runs through the Woodland Hills lift station to instead cross under Ammon Road to tie into the extended Regional line, and become gravity fed. Councilmember Kirkham said that this is the lift station that requires peroxide to treat it. The cost of $404,547.54 will get rid of a lift station that has caused much concern and extends the contract 90 days. Councilmember Bean asked if it will delay the overall contract to hook up the Woodland Hills line. Lance said it is part of the original contract. Councilmember Kirkham said the City will still hook into the Region by January. Lance agreed. Councilmember Slack moved to approve Change Order #3 – Segment C – Woodland Hills Extension, as presented. Councilmember Bean seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, Councilmember Kirkham – Yes, Councilmember Powell – Yes, and Councilmember Coletti – Yes. The motion passed. DISCUSSION ITEMS: 1. Misc.: Ray Ellis updated the Council regarding a meeting he attended in Nampa. Ray said there is going to be some legislation coming up that the Region should monitor that has to do with the water rights of the water that ends up coming out of the plant. An issue in McCall Idaho brought this to a head, because their plant accepts sewage from a sewer district that doesn’t have rights to the water. Ron asked about the utility statement mailing insert for the Habitat for Humanity letter. Councilmember Thompson suggested putting it in the newspaper. Councilmember Slack and Councilmember Kirkham said we just don’t have time to put the flier in with the mailing tomorrow. Councilmember Kirkham feels the Council should make the effort to go to the open house. Ron said High Country Research Conservation contacted him about the City cloud seeding. Councilmember Kirkham said no. Ron said if the City is going to be connected to the Region by December 31st; the City would need to have a hearing for connection fees. Discussion ensued regarding whether the City would collect the connection fees or if the Region would collect them. Councilmember Slack said he and Jennifer have been working hard on the savings plan. Councilmember Kirkham asked Ron if he had spoken to the City of Blackfoot about their block grant. She said the City of Blackfoot has a block grant that matches businesses up to $10,000 for frontage improvements. She is curious where the money comes from because she would like to be able to offer City of Ammon businesses the same. 45 City Council Minutes 11-3-11 Page of Councilmember Powell said there is a letter to the City of Idaho Falls regarding the interconnect of the two Cities’fiber at EITC. Discussion ensued regarding the fiber connections. Councilmember Coletti said he needed all of the articles for the newsletter submitted. Rachael informed the Council that She, Ron, and Jennifer had met with Stacy Shaul with the Idaho State Insurance Fund, and explained that the City’s experience rating is going to decrease from a 1.15 to a .97 rating. EXECUTIVE SESSION: 1. Personnel Evaluations - Idaho Code 67-2345 (1-b) 2. Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3. Pending Litigation - Idaho Code 67-2345 (1-f) Councilmember Powell moved to adjourn to executive session pursuant to Idaho Code 67-2345(1- f). Councilmember Slack seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Slack – Yes, Councilmember Coletti – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, and Councilmember Kirkham – Yes. The motion passed. The meeting adjourned at 9:10 p.m. ____________________________________ Steven Fuhriman, Mayor _______________________________________ Ron Folsom, City Clerk 55 City Council Minutes 11-3-11 Page of