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11172011CouncilMinutes CITY OF AMMON CITY COUNCIL MINUTES THURSDAY, NOVEMBER 17, 2011 AGENDA: CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL - AGENDA THURSDAY, NOVEMBER 17, 2011 – 7:00 P.M. CALL TO ORDER: Mayor Steven Fuhriman at 7:00 p.m. Pledge of Allegiance – Councilmember Bean Prayer – Councilmember Powell MINUTES: September 15, 2011 ITEMS FROM MAYOR: CONSENT AGENDA: Business License Accounts Payable – Exhibit A ITEMS FOR/FROM TREASURER: PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation) PUBLIC HEARINGS: None ACTION ITEMS: 1. Authorize Mayor to sign Joint Powers Agreement and Declaration of Trust – III-A (Mayor) 2. Scott Boling – Request for allowance to be given on Building Code (Dana/Charlie) 3. Snow Proclamation – Resolution 2011-016 4. Hawks Landing – Addendum to Master Plan Agreement 5. Canvas Election Results (Rachael/Ron) DISCUSSION ITEMS: 1. Misc. EXECUTIVE SESSION: 1. Personnel Evaluations - Idaho Code 67-2345 (1-b) 2. Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3. Pending Litigation - Idaho Code 67-2345 (1-f) MINUTES City Officials Present: Mayor Steve Fuhriman Councilmember Dana Kirkham (Arrived at 7: 22 p.m.) Councilmember Lee Bean Councilmember Brian Powell Councilmember Rex Thompson Councilmember Sean Coletti City Attorney Scott Hall City Administrator/Clerk/Planning Director Ron Folsom Deputy City Clerk Rachael Brown City Treasurer Jennifer Belfield City Engineer Lance Bates Public Works Director Ray Ellis City Officials Absent: Councilmember Russell Slack CALL TO ORDER: Mayor Steven Fuhriman opened the meeting at 7:00 p.m. at the City Hall Building located at 2135 South Ammon Road. Councilmember Bean led the Pledge of Allegiance. Councilmember Powell led the prayer. 14 City Council Minutes 11-17-11 Page of MINUTES: September 15, 2011: Councilmember Coletti said the minutes didn’t indicate he was present at the meeting, and asked Rachael to change the minutes noting he was in attendance. Councilmember Powell moved to approve the minutes, with the change indicating Councilmember Coletti was present. Councilmember Thompson seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Thompson – Yes, Councilmember Bean – Abstain (absent), and Councilmember Coletti – Yes. The motion passed. ITEMS FROM MAYOR: None CONSENT AGENDA: Business License: Councilmember Bean moved to approve the Business License Consent Agenda, as presented. Councilmember Powell seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes, and Councilmember Thompson – Yes. The motion passed. Accounts Payable – Exhibit A: Councilmember Powell asked Jennifer if the invoice for Terri Purcell was for September and October or if it was a carryover from September into October. Jennifer said it was for September and October. Councilmember Powell asked Ray Ellis about whether the street sweeping had anything to do with the ongoing sewer project. Ray said it was something different. Councilmember Thompson asked Ray about the Asphalt Zipper upgrade. Ray said initially there were some issues with the Asphalt Zipper and the manufacturer was very good to work with. Ray stated the work that had been done with the three foot zipper showed the City needed to upgrade to a four foot zipper, and that he was still within the Street Department budget. Councilmember Powell asked Lance about the Forsgren payment for, the sewer project, a payment for the IBSD (Iona Bonneville Sewer District) separator, and Segment C. Councilmember Powell said he thought the payments to Forsgren were done. Lance said no, the contract goes all the way to the end of the project. Lance said the City has paid bills for preliminary design, for bidding, and is paying bills now for construction management. Councilmember Powell asked if it was outside the bid. Lance said for the IBSD Separator Line, there is a contract amendment that is separate. Councilmember Powell asked Jennifer to send him an email of what amount is left on the contract to Forsgren. Jennifer said each invoice shows the balance owing, but she will scan it and send it to him. Councilmember Coletti moved to approve the Accounts Payable – Exhibit A, as presented. Councilmember Thompson seconded. Roll Call Vote: Councilmember Coletti – Yes, Councilmember Thompson – Yes, Councilmember Bean – Yes, and Councilmember Powell – Yes. The motion passed. ITEMS FOR/FROM TREASURER: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation): None PUBLIC HEARINGS: None ACTION ITEMS: 1. Authorize Mayor to sign Joint Powers Agreement and Declaration of Trust – III-A (Mayor): Mayor Fuhriman explained the changes within the Joint Powers Agreement, and said the main change is that Mayors cannot be part of the Board. Mayor Fuhriman recommended to the Council that Jennifer be placed as a member of the Board to represent the City. Scott said his concern is the action item is to authorize the Mayor to sign, and not to appoint a representative. Councilmember Bean moved to table the Joint Powers Agreement and Declaration of Trust – III-A until Scott can review it. Councilmember Powell seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, and Councilmember Coletti – Yes. The motion passed. 2. Scott Boling – Request for allowance to be given on Building Code (Dana/Charlie): Ron explained to the Council that this Action Item has been withdrawn. 3. Snow Proclamation – Resolution 2011-016: Ron explained the Snow Proclamation and informed the Council they would need to vote each year because the proclamation has an ending date. Councilmember Powell asked Ray if he was ok with the proclamation. Ray said yes. Councilmember Coletti moved to approve the Snow Proclamation – Resolution 2011-016, as presented. Councilmember Powell seconded. Roll Call Vote: Councilmember Coletti – Yes, Councilmember Powell – Yes, Councilmember Bean – Yes, and Councilmember Thompson – Yes. The motion passed. 4. Hawks Landing – Addendum to Master Plan Agreement: Ron said this is the addendum explaining what was agreed to with Jeff Hawks of Hawks Landing. Councilmember Bean moved to approve Hawks Landing – Addendum to Master Plan 24 City Council Minutes 11-17-11 Page of Agreement. Councilmember Coletti seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Coletti – Yes, Councilmember Thompson – No (because he is opposed to the idea of having to stand in the street to get to the back of your car), and Councilmember Powell – Yes. The motion passed. 5. Canvas Election Results (Rachael/Ron): Rachael informed the Council the Canvass Election results are available on SharePoint, and that the Council just needs to accept the results with a motion. Ron said this is the first election where all of the elections were consolidated under the County. Councilmember Coletti said these were sad numbers and not a very good voter turnout. Councilmember Powell moved to accept the Election results for the General Election for the City of Ammon, which was held on November 8, 2011, and move that those results be included as part of the minutes of this meeting and proclaim those results to be final as tabulated and prepared by the election judges and clerks, and as canvassed by the Bonneville County Commissioners on November 14, 2011. Councilmember Coletti seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, Councilmember Bean – Yes, and Councilmember Kirkham – Yes. The motion passed. DISCUSSION ITEMS: 1. Misc.: Lance said the light at Ammon Road and 17th Street is scheduled to be back up and operational by 4 p.m. on Friday and the road closures will be taken down at that time. Councilmember Powell asked Lance if the Midway construction had been cleaned up. Lance said it was mostly cleared, but they were doing a little bit of road grading. Councilmember Kirkham said she wanted to bring up the employee appreciation dinner, and asked if the Council wanted to offer a token for all of the City employees. Ron said in the past when the City has done employee appreciation the employees were given hams, but this year the appreciation will include the Planning and Zoning appreciation which will be a savings having them together. Councilmember Powell said he feels they should do something in December for the employees, and also likes the idea of the appreciation dinner in February. Councilmember Kirkham asked Ron to get with Jennifer and bring back some suggestions. Ron said Judy the auditor brought up that when she talked to Rick with Forsgren that he told her to his knowledge the P.O. (Purchase Order) for the membranes has not been issued. Rick clarified to Judy that he thought they had been ordered. Councilmember Kirkham asked Councilmember Bean to contact Forsgren regarding the membranes. Scott said years ago Mayor Ard served on the Magistrate Commission. Scott explained what the Magistrate Commission consists of. Scott feels it is appropriate to attempt to get Mayor Fuhriman in one of the seats and said it is a six year term. Councilmember Kirkham said yes. Scott said whenever a Magistrate Judge is chosen anywhere in the district then the Mayor sits on the committee that determines the appointment of the new Magistrate Judge. Councilmember Coletti said he would lobby the Governor for that. Councilmember Thompson said he was approached by a couple of people regarding Sportsman’s Warehouse not having enough gunpowder on the shelves, and that other stores in Idaho Falls don’t limit it. Councilmember Thompson wanted the Council to know that Ammon is following the International Fire Code. Mayor Fuhriman asked if the store manager is aware of that. Councilmember Thompson said Ron is preparing a letter. Ron said Stacy and Keith have explained it to him. Scott said he reviewed Ron’s letter. Councilmember Thompson explained what is allowed by the International Fire Code. Councilmember Kirkham said she spoke with Kelly from IBSD (Iona Bonneville Sewer District) and they have agreed to all of the City’s requests regarding the lost people (IBSD customers that are on and will continue to be serviced by Ammon sewer lines and Ammon customers that will continue to be serviced by IBSD lines) and it is now in our court to draft a statement enumerating the items we agreed on. Councilmember Kirkham explained the items that had been agreed upon. Councilmember Kirkham said she wanted Ron Folsom to draft the letter. Councilmember Coletti said newly elected Councilmember Brad Christensen was in the audience and he wanted to congratulate him. Councilmember Thompson asked the Council if any of them attended the library meeting. The answer was no EXECUTIVE SESSION: 1. Personnel Evaluations - Idaho Code 67-2345 (1-b) 34 City Council Minutes 11-17-11 Page of 2. Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3. Pending Litigation - Idaho Code 67-2345 (1-f) Councilmember Bean moved to adjourn. Councilmember Kirkham seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes, and Councilmember Thompson– Yes. The motion passed. The meeting adjourned at 7:34 p.m. ___________________________________________ Steve Fuhriman, Mayor _______________________________________________ Ron Folsom, City Clerk 44 City Council Minutes 11-17-11 Page of