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Council Minutes 03/03/2005 CITY OF AMMON CITY COUNCIL MINUTES THURSDAY, March 3, 2005 The meeting was called to order by Mayor Ard at 7:30 p.m. in the City Building, 2135 South Ammon Road, Ammon, Idaho, with the following City Officials present: Mayor C. Bruce Ard Councilmember W. Lee Bean Councilmember Karen Y. Anderson Councilmember Rex Thompson Councilmember Randy Waite City Attorney Scott Hall City Administrator Bruce Rose City Engineer Bill Manwill City Planning Director Ron Folsom Deputy Clerk Deon Cole City Officials Absent: City ClerkITreasurer Diane Gempler Councilmember Thompson led the Pled2e of AlIe2iance to the Fla2 and, Councilmember Anderson offered a prayer. Minutes February 17.2005: Councilmember Waite motioned to approve the February 17,2005, minutes as presented. Councilmember Thompson seconded. Roll Call Vote: Councilmember Waite - Yes, Councilmember Thompson - Yes, Councilmember Bean - Yes, Councilmember Anderson - Yes. The motion carried. Items from Mavor: Mayor Ard reported on the BMPO's transportation planning meeting. Their top priority at this time is completion of widening 1st Street from Hitt Road to Crowley Road. As the City of Ammon will be participating in a portion the project the Council will need to give the project consideration in their planning. Mayor Ard also reported he has spoken with a State Transportation Department Representative and Ammon will be getting signing on the freeway. Consent A2enda: Councilmember Anderson motioned to approve the consent agenda as presented. Councilmember Thompson seconded. Roll Call Vote: Councilmember Anderson - Yes, Councilmember Thompson - Y es, Coun~ilmember Waite - Yes, Councilmember Bean - Yes. The motion carried. Public Comment on Items Not On A2enda: Former Mayor Russell Swenson suggested construction of a Gazebo to commemorate the City's Centennial. Seeing one in Murray, Utah, Mr. Swenson felt it would be appropriate; contacted the City of Murray and was informed it cost approximately $30,000.00. He would like to see a similar Gazebo constructed at the west side of McGowin Park or centered in McGowin Park south of the Tennis Courts. The Gazebo in Murray is a 20' Octagon. He also suggests the City have a coin minted to commemorate the centennial. Sugar City had one minted for their centennial and it was well received. He understands a City logo will need to be developed. There is a company in Canada that mints the commemorative coins. Mr. Swenson encouraged council to do something more than just a picnic to commemorate the City's looth Birthday. He suggested applying for a CHC grant and taking up a collection to fund construction of the Gazebo. Mr. Swenson offered to start the collection with $100.00 and asked the others in the room to do the same. He also offered to help Parks Administrator Ken Knoch with Gazebo. FY2004 Audit Presentation: Judy Brower, CPA, of Galusha, Higgins and Galusha, the City's auditor, presented the FY2004 Audit to the Council. Ms. Brower explained the difference in the report format and information presented from prior years to comply with GASB34. Additional work was required in preparing the audit to implement GASB34 requirements. The Council discussed the audit and asked Ms. Brower for her opinion on several reporting options with regard to the enterprise (business activity) funds. City Council Minutes 03/03/2005 - 1 Ted Hendricks of East Central Idaho Planning and Development informed the Council that Idaho Bond Law and most bonding agencies require that each of the enterprise funds be kept separate and self-funding. Councilmember Anderson motioned to approve the Audit as presented. Councilmember Waite seconded. Roll Call Vote: Councilmember Anderson - Yes, Councilmember Waite - Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes. The motion carried. Audit E02a2ement Letter - FY200S: The Council discussed the FY2005Audit Engagement Letter proposed by Galusha, Higgins and Galusha. The cost of the services proposed is $13,000.00. Councilmember Anderson motioned to accept the FY2005Audit Engagement Letter from Galusha, Higgins and Galusha as presented. Councilmember Bean seconded. Roll Call Vote: Councilmember Anderson - Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes, Councilmember Waite - Yes. The motion carried. Economic Develooment Proiect: Mayor Ard reported that he has been contacted and approved publication of a public hearing to be held prior to the Council's April 17, 2005 meeting for proposed grant activities in conjunction with Dr. Thana's project, construction/drilling of Well #10 and looping the water lines back up to Sunnyside from Township and Ammon Road. Ted Hendricks of East Central Idaho Planning and Development addressed the Council regarding the proposed project. E.C.I.P.D.A. and the developer are in the process of preparing the Economic Development Grant package. Mr. Hendricks answered the Council's questions regarding the proposal and required funding commitment to be made by the City. The Council discussed the proposal. Councilmember Anderson motioned to direct staff to put together some front footage fees so the City's cost of the improvements can be passed on to the developers. Councilmember Waite seconded. Roll Call Vote: Councilmember Anderson - Yes, Councilmember Waite - Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes. The motion carried. Councilmember Bean motioned to approve Resolution #2005-005 authorizing the City of Ammon to apply for a Community Development Block Grant for $500,000.00, the City will commit $750,000 the developer will commit $300,000.00 in matching funds. Councilmember Anderson seconded. Roll Call Vote: Councilmember Bean - Yes, Councilmember Anderson - Yes, Councilmember Waite - Yes, Councilmember Thompson - Yes. The motion carried. White Pines Charter School- Site Plan: City Planning Director Ron Folsom presented slides of the proposed Site Plan and vicinity. The property is located on the north side of John Adams Parkway, west of the Tiebreaker Addition to the City of Ammon. Planning and Zoning voted unanimously to recommend that the Council approve this site plan as presented. Alan Cunningham, 1020 Lincoln Road, of Mountain River Engineering, presented the site plan for the school officials and answered the Council's questions regarding the proposed site plan. Planning Director Folsom reported that White Pines has been approved for a Learn and Serve grant. White Pines representatives are working with the representatives from Snake River Montessori School, School District 93 and the Tiebreaker neighborhood to develop the property adjacent to the schools and neighborhood, expanding Tiebreaker Park. Robert Suitter will be donating a portion of the property for the project. Anita Ogden informed the Council that the White Pines school officials are in the process of developing bus routes as they will be required, under agreement with the City, to begin busing students in the fall of2005. The Council discussed the proposed Preliminary Site Plan. Councilmember Waite motioned to approve the White Pines Charter School Preliminary Site Plan as presented. Councilmember Anderson seconded. Roll Call Vote: Councilmember Waite - Yes, Councilmember Anderson - Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes. The motion carried. 2698 East 14th North - Site Plan: City Planning Director Ron Folsom presented slides of the proposed Site Plan and vicinity. The property is located on the south side of 14th North just east of Majestic Circle in the Lincoln Industrial Park. Planning and Zoning voted unanimously to recommend that the Council approve this site plan as presented. The Council discussed the proposed Preliminary Site Plan. Councilmember Anderson motioned to approve the 2698 East 14th North Preliminary Site Plan as presented. Councilmember Thompson seconded. Roll Call Vote: Councilmember Anderson - Yes, Councilmember Thompson - Yes, Councilmember Waite - Yes, Councilmember Bean - Yes. The motion carried. City Council Minutes 03/03/2005 - 2 Miscellaneous Discussion Items: Councilmember Anderson asked if the potholes on 1st Street are being addressed. City Administrator Bruce Rose reported that the Public Works crew is in the process of filling potholes with winter mix. Councilmember Bean asked that City Engineer Bill Manwill investigate settling of Eagle Drive. City Administrator Bruce Rose reported that the Council has 10 items on their March 10, 2005, work session agenda. Councilmember Thompson suggested the Council consider requiring permits for burglar alarms within the City. The City has already implemented fines for false alarms. The Council reviewed the police report and alarm reports. City Administrator Bruce Rose reported that staiIis in the process of hiring a part-time clerical assistant, which will allow closer tracking of alarm calls. Councilmember Bean asked City Engineer Bill Manwill to draft a letter to the City of Idaho Falls indicating that a potential conflict between contract requirements of storm drainage between the City of Ammon and the Idaho Irrigation District and the contract the City of Ammon has with School District 93 with relation to the Sunnyside storm drainage pond is being addressed by and the responsibility of the City of Ammon. The letter has been requested to alleviate potential delays in the Sunnyside improvement project. City Engineer Bill Manwill reported on the status of the Sunnyside project. There are fourteen right-of- ways to be negotiated. The committee is still planning to advertise for bids during the month of April. The Council discussed the on-going project and potential for further delays. City Planning Director Ron Folsom reported that there are already six public hearings scheduled for the April Planning and Zoning meeting and more requests may arrive before the March i", 5:00 p.m. deadline. The Commission may choose to hold a formal meeting in place of their regular work session to alleviate the time constraints that may arise due to the number hearings on one evening. The Commission will be working on completion of currently proposed Title 10 revisions at their March work session. Drafts of the proposed changes to be heard at the April Planning and Zoning meeting will be provided to the Council prior to their April work session. Councilmember Bean motioned to adjourn to executive session to discuss personnel issues. Councilmember Anderson seconded. The meeting adjourned at 10:50 p.m. -<~ (.. ../..."'...~ . ......... .....-.,". . C. Bruce Ard,.Mayor City Council Minutes 03/03/2005 - 3