The URL can be used to link to this page

11.18.2021 Council Packet AMMON CITY COUNCIL MEETING THURSDAY, NOVEMBER 18, 2021 7:00 P.M. 2135 SOUTH AMMON ROAD LIMITED SEATING WILL BE AVAILABLE IN THE CITY BUILDING THE MEETING WILL ALSO BE AVAILABLE VIA ZOOM: https://us02web.zoom.us/j/2086124000?pwd=d1NFL1QvM0NPRmV3VTRsYmNrbitUZz09 Meeting ID: 208 612 4000 Passcode: 26666 AGENDA A. CALL TO ORDER Mayor Sean Coletti at 7:00 p.m. Pledge of Allegiance Council Member Wheeler Prayer Council Member Thompson B. CONSENT AGENDA 1. Accounts Payable Report: Exhibit A 2. Minutes: i. November 4, 2021 Regular Meeting 3. Canvassing of Results for City Election 4. Declaration of Election C. PROCLAMATIONS AND ANNOUNCEMENTS 1. Small Business Saturday D. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit) E. DISCUSSION ITEMS: 1. REDI Contract F. ACTION ITEMS: 1. Resolution 2021-014 Destruction of Records ΛYƩźƭƷźƓğ .ǒĭŷğƓͲ /źƷǤ /ƌĻƩƉΜ G. DISCUSSION ITEMS: 1. Street Name Change Mt. Baird 2. Enterprise Vehicle Leasing 3. Eagle/Falcon One-Way Street 4. Local Option Tax 5. Hillview/Hillsdale Fiber H. EXECUTIVE SESSION: 1. Idaho Code 74-206 (1) (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student I. ADJOURN INDIVIDUALS NEEDING ACCOMODATION DUE TO DISABILITY MUST CONTACT CITY HALL NO Next Resolution Number: 2021-015R Ammon City Council 11.18.2021Page 1 of 11 LATER THAN 1:00 P.M. THE DAY BEFORE THE SCHEDULED MEETING TO ARRANGE ASSISTANCE Next Ordinance Number: 675 AMMON CITY COUNCIL MEETING THURSDAY, NOVEMBER 04, 2021 7:00 P.M. 2135 SOUTH AMMON ROAD AGENDA A. CALL TO ORDER Mayor Sean Coletti at 7:00 p.m. Pledge of Allegiance Council Member Thompson Prayer Council Member Wessel B. CONSENT AGENDA 1. Accounts Payable Report: Exhibit A 2. Minutes: i. October 21, 2021 Regular Meeting C. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit) D. DISCUSSION ITEMS 1. REDI Contract 2. Financial Updates 3. Vehicle Fleet Leasing 4. Acquisition of Water Rights 5. Strategic Plan Review 6. Miscellaneous E. EXECUTIVE SESSION: 1. Idaho Code 74-206 (1) (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student F. ADJOURN MINUTES City Officials Present: Mayor Sean Coletti Council President Russell Slack Councilmember Josh Wheeler Councilmember Craig Tibbitts Councilmember Byron Wiscombe Councilmember Scott Wessel City Attorney Scott Hall City Administrator Micah Austin City Planner Cindy Donovan City Financial Director Jennifer Belfield City Engineer Tracy Bono (via Zoom) City Clerk Kristina Buchan City Officials Absent: Councilmember Rex Thompson Ammon City Council Regular Meeting 11.04.2021 Page 1 of 3 Ammon City Council 11.18.2021Page 2 of 11 A. CALL TO ORDER Sean Coletti opened the meeting at 7:00 p.m. at the Ammon City Hall located at 2135 South Ammon Road. Council Member Slack led the Pledge of Allegiance and Council Member Wessel offered a prayer B. CONSENT AGENDA 1. Accounts Payable Report: Exhibit A 2. Minutes: i. October 21, 2021 Regular Meeting It was moved by Council Member Slack and seconded by Council Member Wheeler to approve the Consent Agenda. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ C. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit) Joe Behling, 3125 Rawson, inquired as to the timeline for completion of the Rawson Street Project. Staff updated him on the timelines and directed him to the update page added to the City Website. D. DISCUSSION ITEMS 1. REDI Contract Council briefly discussed the existing membership with REDI and what benefits it had to the City. Staff added the cost of the current contract and what steps needed to be taken if Council planned to renegotiate the membership fee into a contract. Representatives from REDI will be present at a future meeting to further discuss the relationship. 2. Financial Updates Austin and Belfield reviewed the financials with Council going through each budget as necessary and explaining the balance sheet and processes. Staff answered questions from Council regarding the budgets and spending and discussed the need to open the budget to adjust for high spending in a few areas. 3. Vehicle Fleet Leasing Council and Staff discussed the potential of entering into a lease contract with Enterprise vehicles. Staff noted that other public entities use the program and it has been successful. Bono noted that he would like 5 vehicles to test the program. Council discussed the implications of leasing over purchasing including vehicle modifications, insurance, and wear and tear. Council Member Wheeler noted that his company uses a similar program and it has been successful. Council directed Staff to do more research and bring the topic back for further discussion. 4. Acquisition of Water Rights Austin reported to Council that he had been in discussion about the possible acquisition of 150 to 200 additional water rights for the City. Austin noted that no final deals had been made and that he would bring forward any potential items for discussion in the future. 5. Strategic Plan Review Discussion on this item was tabled. Ammon City Council Regular Meeting 11.04.2021 Page 2 of 3 Ammon City Council 11.18.2021Page 3 of 11 E. EXECUTIVE SESSION: 1. Idaho Code 74-206 (1) (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student It was moved by Council Member Wheeler and seconded by Council Member Slack to enter into Executive Session pursuant. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ /ƚǒƓĭźƌ ĻƓƷĻƩĻķ źƓƷƚ 9ǣĻĭǒƷźǝĻ {ĻƭƭźƚƓ ğƷ ВʹЌЏƦƒ /ƚǒƓĭźƌ ĻǣźƷĻķ 9ǣĻĭǒƷźǝĻ {ĻƭƭźƚƓ ğƷ ЊЉʹЊБƦƒ F. ADJOURN The meeting adjourned at 10:18pm ______________________________ Sean Coletti, Mayor _____________________________ Kristina Buchan, City Clerk Ammon City Council Regular Meeting 11.04.2021 Page 3 of 3 Ammon City Council 11.18.2021Page 4 of 11 CITY OF AMMON, IDAHO DECLARATION OF THE CITY CLERK NOVEMBER 18, 2021 A DECLARATION OF THE CITY CLERK OF THE CITY OF AMMON, BONNEVILLE COUNTY, STATE OF IDAHO, SETTING FORTH CERTAIN FINDINGS, SETTING FORTH AUTHORITY FOR DECLARATION, DECLARING THAT CERTAIN CANDIDATES ARE ELECTED FOR CITY COUNCIL SEATS AND MAYOR, IN THE NOVEMBER 2, 2021 GENERAL MUNICIPAL ELECTION FOR THE CITY OF AMMON, IDAHO. SECTION 1. FINDINGS. The Ammon City Clerk finds that: 1.1 Pursuant to Chapter 4, Title 50, Idaho Code, the City is to hold a general municipal election on November 2, 2021. 1.2 The office of Mayor and two City Council seats are up for election at the upcoming November election. 1.3 Sean Coletti, the incumbent mayor, submitted a declaration of candidacy for the office of Mayor. 1.4 Craig Tibbitts, Russell Slack, and Byron Wiscombe, who are incumbent City Council members, each submitted a declaration of candidacy for their respective City Council seats. 1.5 No other individuals submitted a declaration of candidacy for the office of Mayor. 1.6 No other individuals submitted a declaration of candidacy for the City Council seats. 1.7 No declaration of intent for write-in candidates were submitted for any positions. SECTION 2. AUTHORITY TO MAKE DECLARATION OF ELECTION. 2.1 Idaho Code§ 50-405(2)(a) provides as follows: ΛЋΜΟğΜ bƚ ĭźƷǤ ĻƌĻĭƷźƚƓ ƭŷğƌƌ ĬĻ ŷĻƌķ ŅƚƩ ğƓ ƚŅŅźĭĻ źŅͲ ğŅƷĻƩ ƷŷĻ ķĻğķƌźƓĻ ŅƚƩ ŅźƌźƓŭ ğ ķĻĭƌğƩğƷźƚƓ ƚŅ źƓƷĻƓƷ Ʒƚ ĬĻ ğ ǞƩźƷĻΏźƓ ĭğƓķźķğƷĻ ŅƚƩ ƷŷĻ ƚŅŅźĭĻͲ źƷ ğƦƦĻğƩƭʹ ΛźΜ CƚƩ ƷŷĻ ƚŅŅźĭĻ ƚŅ ƒğǤƚƩͲ ƚƓƌǤ ƚƓĻ ΛЊΜ ƦĻƩƭƚƓ ŷğƭ ŅźƌĻķ ğ ķĻĭƌğƩğƷźƚƓ ƚŅ ĭğƓķźķğĭǤ ƚƩ ğ ķĻĭƌğƩğƷźƚƓ ƚŅ źƓƷĻƓƷ Ʒƚ ĬĻ ğ ǞƩźƷĻΏźƓ ĭğƓķźķğƷĻͳ ΛźźΜ CƚƩ ƷŷĻ ƚŅŅźĭĻ ƚŅ ĭźƷǤ ĭƚǒƓĭźƌ ƒĻƒĬĻƩ źƓ ĭźƷźĻƭ ƷŷğƷ ŷğǝĻ ĻƭƷğĬƌźƭŷĻķ ķĻƭźŭƓğƷĻķ ƭĻğƷƭͲ ğƭ ƦƩƚǝźķĻķ źƓ ƭĻĭƷźƚƓ ЎЉΏАЉАͲ Lķğŷƚ /ƚķĻͲ ƚƓƌǤ ƚƓĻ ΛЊΜ ƦĻƩƭƚƓ ŷğƭ ŅźƌĻķ ğ ķĻĭƌğƩğƷźƚƓ ƚŅ ĭğƓķźķğĭǤ ƚƩ ğ ķĻĭƌğƩğƷźƚƓ ƚŅ źƓƷĻƓƷ Ʒƚ ĬĻ ğ ǞƩźƷĻΏźƓ ĭğƓķźķğƷĻ ŅƚƩ ğ ƦğƩƷźĭǒƌğƩ ƭĻğƷ ǒƦ ŅƚƩ ĻƌĻĭƷźƚƓ ŅƚƩ ğ ƷǞƚ ΛЋΜ ǤĻğƩ ƷĻƩƒ ƚƩ ğ ŅƚǒƩ ΛЍΜ ǤĻğƩ ƷĻƩƒ 2.2 Pursuant to I.C. ή 50-405(2)(b), if the provisions of IC. § 50-405(2)(b) have been met, the Declaration of Election of Mayor and Council Members 2021 Page 1 of 2 Ammon City Council 11.18.2021Page 5 of 11 "city clerk shall declare such candidate elected." SECTION 3. DECLARATION OF ELECTION. WHEREFORE, based upon the foregoing findings and legal authority, the City Clerk of the City of Ammon, Idaho DECLARES: 3.1 Sean Coletti is elected as Mayor of the City of Ammon, Idaho to serve a four (4) year term, and shall be installed in that position at the first City Council meeting in January 2022. 3.2 Craig Tibbitts is elected as a Council Member of the City Council of the City of Ammon, Idaho to serve a four (4) year term, and shall be installed in that position at the first City Council meeting in January 2022. 3.3 Russell Slack is elected as a Council Member of the City Council of the City of Ammon, Idaho to serve a four (4) year term, and shall be installed in that position at the first City Council meeting in January 2022. 3.4 Byron Wiscombe is elected as a Council Member of the City Council of the City of Ammon, Idaho to serve a four (4) year term, and shall be installed in that position at the first City Council meeting in January 2022. th DATED this 18 Day of November. _________________________ Kristina Buchan City Clerk, City of Ammon Declaration of Election of Mayor and Council Members 2021 Page 2 of 2 Ammon City Council 11.18.2021Page 6 of 11 PROCLAMATION SMALL BUSINESS SATURDAY Whereas, the government of AMMON, IDAHO, celebrates our local small businesses and the contributions they make to our local economy and community; according to the United States Small Business Administration, there are 31.7 million small businesses in the United States, they represent 99.9% of all firms with paid employees in the United States, are responsible for 65.1% of net new jobs created from 2000 to 2019; and Whereas, small businesses employ 47.1% of the employees in the private sector in the United States, 62% of U.S. small businesses reported that they need to see consumer spending return to pre-COVID levels by the end of 2020 in order to stay in business, 65% of U.S. small business owners said it would be most help making purchases again, and three-quarters of U.S. consumers are currently looking for ways to Shop Small® and support their community; and Whereas, 96% of consumers who shopped on Small Business Saturday® agree that shopping at small, independently-owned businesses supports their commitment to making purchases that have a positive social, economic, and environmental impact and 97% of consumers who shopped on Small Business Saturday agree that small businesses are essential to their community; and Whereas, 95% of consumers who shopped on Small Business Saturday reported the day makes them want to shop or eat at small, independently-owned businesses all year long, not just during the holiday season; and Whereas, AMMON, IDAHO supports our local businesses that create jobs, boost our local economy, and preserve our communities; and Whereas, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. Now, Therefore, I, SEAN COLETTI, Mayor of AMMON, IDAHO do hereby proclaim, November 27, 2021, as: SMALL BUSINESS SATURDAY And urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and throughout the year. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Ammon to be affixed on this 18th day of November, Two Thousand and Twenty One. _______________________________ Sean Coletti, Mayor City of Ammon ____________________________ ATTEST: Kristina Buchan, City Clerk Ammon City Council 11.18.2021Page 7 of 11 Ammon City Council November 16, 2021 Mayor Coletti and City Councilmembers: Records Destruction Staff Presenting: Kristina Buchan, City Clerk Recommendation - Staff recommends approving the destruction of listed documents and authorizing staff to act on destruction Summary of Analysis 1. Idaho Code requires that City Council authorize the destruction of records that are not required to be retained as permanent record and have met the minimum requirements 2. All listed documents have reached their minimum retention requirements Financial Impact - Cost to destroy is budgeted for Motion -014R Destruction of Records finding it meets State Attachments: 1. Resolution 2021-014R 2. Exhibit A 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.cityofammon.us Page | 1 Ammon City Council 11.18.2021Page 8 of 11 City of Ammon Resolution Authorizing Destruction of Records Resolution No. 2021-014R WHEREAS, Idaho Code 50-907 requires the City Council to authorize destruction of records that are not required to be retained as permanent records and that have met the minimum retention period quired by law or for city business; and, WHEREAS, the City Clerk has proposed for destruction certain records that have exceeded their minimum retention; and, WHEREAS, approval for the destruction of the below listed records has been obtained from the Idaho State Historical Society, when required, and the City Attorney, as provided by Idaho Code 50-907. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Ammon, Idaho that the records listed in Exhibit A, attached hereto, shall be destroyed under the direction and supervision of the City Clerk. The administrative staff of the City is authorized to take all necessary steps to carry out the authorization provided by this Resolution. th Adopted This 18 Day of November, 2021 By the Mayor and City Council City of Ammon ___________________________________ MAYOR ATTEST: ___________________________________ CITY CLERK Ammon City Council 11.18.2021Page 9 of 11 EXHIBIT A 67CORRESPONDENCE (GENERAL)20062011SEMI 67BUDGET NOTESFY2011FY201110 YEARS 67ICRMP -CLAIMS20102010SEMI 67ICRMP -CLAIMS20112011SEMI 10 YRS 264TERMINATED EMPLOYEE FILES19972007SEMI 259ACCOUNTS PAYABLE A-SFY2011SEMI 260ACCOUNTS PAYABLE T-ZFY2011SEMI 10 YRS 267TERMINATED EMPLOYEE FILES20082008SEMI 275PAYROLL6/1/200710/4/2007SEMI 277PAYROLL9/22/20065/17/2007SEMI 10 YRS 277TERMINATED EMPLOYEES2008SEMI 285BANK STATEMENTS & CD'S2008SEMI 10 YRS 314TERMINATED EMPLOYEE FILES2008SEMI 324ACCOUNTS PAYABLE H-U FY 201020092010SEMI 334RECREATION PAYMENTS20102010SEMI 334BANK DEPOSIT BOOKS08/12/200907/22/2010SEMI 335SPORTSMAN'S RECEIPTS07/01/201209/30/2012SEMI PAYMENT & RECEIPT REGISTERS, 335UPDATED PAYMENTS09/01/201110/31/2011SEMI PAYMENT & RECEIPT REGISTERS, 346UPDATED PAYMENTS11/01/20112/28/2012SEMI 346INTELLIPAY PAYMENT ADJUSTMENTS01/01/201112/31/2012SEMI PAYMENT & RECEIPT REGISTERS, 347UPDATED PAYMENTS03/01/20127/31/2012SEMI PAYMENT & RECEIPT REGISTERS, 348UPDATED PAYMENTS08/01/20129/30/2012SEMI DELINQUENT ACCOUNT LIST, DOOR HANGER, SHUT OFF & NOTICE OF 348DISC07/01/201110/31/2012SEMI BI-WEEKLY PAYROLL PROCESSING 356REPORTS & TIMECARDS9/1/20116/30/2012SEMI 358ANIMAL LICENSING1/1/201112/31/2012SEMI 358FALSE ALARM RECORDS1/1/201012/31/2011SEMI SPORTSMAN RECREATION 358PROGRAM RECEIPTS1/1/201210/31/2012SEMI 360ACCOUNTS PAYABLE A-C10/1/20109/30/2011SEMI 361ACCOUNTS PAYABLE D-I10/1/20109/30/2011SEMI Ammon City Council 11.18.2021Page 10 of 11 ACCOUNTS PAYABLE J-S MISC 362VENDORS S-Z10/1/20109/30/2011SEMI ACCOUNTS PAYABLE T-Z DEPOSIT 363REFUNDS A-Z10/1/20109/30/2011SEMI SPORTSMAN RECREATION 364PROGRAM ADJUSTMENTS1/1/201112/31/2011SEMI 364BANK STATEMENTS 10/1/20109/30/2011SEMI 364SPORTSMAN'S ADJUSTMENTS10/1/20109/30/2011SEMI 364BANKSTATEMENTS10/1/20109/30/2011SEMI STATE & FEDERAL PAYROLL 364REPORTING10/1/20109/30/2011SEMI 364EMPLOYEE BENEFITS10/1/20109/30/2011SEMI 364BONNEVILLE COUNTY PAYMENTS10/1/20109/30/2011SEMI LIGHTING DISTRICT BONNEVILLE 364COUNTY PAYMENTS10/1/20109/30/2011SEMI IONA BONNEVILLE SEWER DISTRICT 364FLOW CHARGES10/1/20109/30/2011SEMI 364METER READS 10/1/20109/30/2011SEMI 364MISC. PAYMENTS10/1/20109/30/2011SEMI 364RECREATION REPORTS10/1/200809/31/2011SEMI 364SALES TAX STATE REPORTING10/1/20109/30/2011SEMI QUAIL RIDGE WATER RIGHTS 364(COPIES OF RECEIPTS)10/1/20099/30/2010SEMI 367OLD BUSINESS LICENSES -GENERAL20072011SEMI OLD BUSINESS LICENSES -GENERAL, 368DAYCARE, BARTENDER, MASSAGE20072011SEMI OLD BUSINESS LICENSES -HOME 369OCC, DAYCARE WORKERS, MASSAGE20072011SEMI 373CHECK REGISTER10/1/20109/30/2013SEMI 373PAYROLL REPORTS9/1/20112/28/2012SEMI 374PAYROLL REPORTS3/1/20129/30/2012SEMI 375MONTH END REPORTS10/1/20113/31/2012SEMI 376FINANCIAL REPORTS 10/1/20099/30/2011SEMI 376TRIAL BALANCE10/1/20109/30/2011SEMI 376JOURNAL ENTRIES10/1/20109/30/2011SEMI Ammon City Council 11.18.2021Page 11 of 11