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Council Minutes 09/02/2004 CITY OF AMMON CITY COUNCIL MINUTES THURSDA Y, SEPTEMBER 2, 2004 The meeting was called to order by Mayor Bruce Ard at 7:30 p.m. in the City Building, 2135 South Ammon Road, Ammon, Idaho, with the following City Officials present: Mayor C. Bruce Ard Councilmember Karen Y. Anderson Councilmember W. Lee Bean Councilmember Rex Thompson Councilmember Randy Waite City Attorney Scott Hall (7:30 - 7:45) City Administrator Bruce Rose City Planning Director Ron Folsom City Engineer Bill Manwill City Clerk/Treasurer Diane Gempler Councilmember Thompson led the Plede:e of Allee:iance to the Flae: and, Councilmember Waite offered a prayer. Minutes Aue:ust 19.2004: Councilmember Waite motioned to approve the August 19,2004, minutes as presented. Councilmember Thompson seconded. Roll call vote: Councilmember Waite - Yes, Councilmember Thompson - Yes, Councilmember Anderson - Yes, Councilmember Bean - Yes. The motion carried. Consent Al!enda: None Items from Mayor: Mayor Ard recommended the appointment of Tom Hunsaker as the City's representative to Bonneville County Planning and Zoning. Councilmember Waite motioned to appoint Tom Hunsaker as the City of Ammon Representative to Bonneville County Planning and Zoning. Councilmember Bean seconded. Roll call vote: Councilmember Waite- Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes, Councilmember Anderson - Yes. The motion carried. Public Comment Ree:ardinl! Items not on the Al!enda: None ACTION ITEMS: Exchane:e of Real Property: Mayor Ard reported that city Attorney Scott Hall has suggested clarification of several items in the proposed purchase and sale agreement. Those items being: The environmental audit being needed on both properties; clarification of the language regarding construction of the new well house; and transfer of water rights for property being transferred to the City. The Council discussed and clarified the wording of the conditions with Mr. Mortimer. Walker Family Concession Proposal and Al!reement: The Council reviewed the proposal and agreement with Mrs. Rebecca Walker. Councilmember Anderson motioned to accept the Walker Family Concession Proposal and approve the Concession Agreement. Councilmember Bean seconded. Roll call vote: Councilmember Anderson - Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes, Councilmember Waite - Yes. The motion carried. Exchanl!e of Real Property: Councilmember Anderson motioned to authorize the Purchase and Sale Agreement with the addition of an environmental audit being conducted on the Sunnyside property at Mr. Mortimer's expense; clarification of item number 6, the buyers will construct at cost a heated 20 x20 structure to house the existing City City Council 9/2/2004 - I Well, to be paid by the City; the addition of the condition that the water rights are to be transferred to the City with the Sunnyside property; environmental audit results to be acceptable to both buyer and seller; and, addition of "subject to seller fmding the reports". Councilmember Waite seconded. Roll call vote: Councilmember Anderson - Yes, Councilmember Waite - Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes. The motion carried. Ree:ional Sewer Proiect Billint!: The Council reviewed and discussed the billing. Councilmember Anderson requested clarification of the financial reports and billing. Councilmember Anderson motioned to approve payment to the Shelley Regional Sewer Project in the amount of $29,000.00, with the understanding that the funds will be refunded if the City backs out of the project; or, credited towards participation for funding of the project. Councilmember Waite seconded. Roll call vote: Councilmember Anderson - Yes, Councilmember Waite - Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes. The motion carried. Ross Avenue Lift Station Proiect - HIK Billint!: The Council reviewed and discussed the billing. The billing is in agreement with the contract. Staff was instructed to process the payment. Law Enforcement At!reement: Councilmember Anderson voiced her concern that the phrasing in on Page 3, under "Services" requires the City to contract with the City ofIdaho Falls for dispatch services. She feels that the requirement represents additional increases in law enforcement costs that were not agreed upon, furthering the argument that City residents subsidizes the law enforcement services provided to County residents outside of the City. Essentially increasing the cost of law enforcement the City must meet twice, once within the Sheriffs contract plus the charges to be negotiated for dispatch services. The Council discussed the concerns presented. The Law Enforcement Agreement was tabled until dispatch services are negotiated and the proposed law enforcement agreement can be reconciled with the dispatch agreement. Reeional Wastewater Joint Powers At!reement: The Council reviewed the agreement. Councilmember Anderson motioned to authorize the Mayor to sign the Regional Sewer Joint Powers Agreement. Councilmember Waite seconded. Roll call vote: Councilmember Anderson - Yes, Councilmember Waite - Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes. The motion carried. John Adams/Ammon Road Water Line Proiect: City Engineer Bill Manwill asked for Council direction regarding whether to obtain an appraisal for construction and maintenance easements or for a road right of way. Generally a right of way will cost only about 15% more than the minimal easements needed to install a water line the distance needed. The Council discussed the expected cost of purchasing the property or easement to cross the water line from Tiebreaker into Briarwood. Other options for resolving the problems with inconsistent water pressure in some areas of the City. The fluctuations occurring are the result of the growth in the system. Capacity and supply are adequate but the system has not been completely looped in some divisions. The alternative of installing another well rather than purchasing easements and extending the water line was discussed. The timing of the various suggestions and other future needs were discussed. Staff was instructed further investigate any other options available. Miscellaneous Discussion Items: Councilmember Waite asked about crossing Sunnyside by students. Traffic patterns and the improvements to Sunnyside that are in process warrant against installation of a school crossing. Councilmember Waite motioned to adjourn. Councilmember Thompson seconded. Meeting adjourned at !0:05p.m. 8:, Q c. d, ayor City Council 9/2/2004 - 2