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06132012CouncilMinutes CITY OF AMMON CITY COUNCIL AGENDA WEDNESDAY, JUNE 13, 2012 AGENDA: CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL AGENDA THURSDAY, JUNE 13, 2012 – 4:30 P.M. CALL TO ORDER: Mayor Steven Fuhriman at 4:30 p.m. Pledge of Allegiance – Councilmember Thompson Prayer – Councilmember Kirkham MINUTES: None ITEMS FROM MAYOR: CONSENT AGENDA: Business License Accounts Payable – Exhibit A AMMON LIGHTING DISTRICT #1 (City Council acting as Lighting District Board): CONSENT AGENDA: Accounts Payable – Exhibit A ITEMS FOR/FROM TREASURER: PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation) PUBLIC HEARINGS: None ACTION ITEMS: 1.Resolution 2012-010 – License Fees DISCUSSION ITEMS: 1.Developer Discussion Hitt Road Proposal 2.Budget Meeting with Department Heads 3.Special Assessments for Removal of Weeds 4.Misc. EXECUTIVE SESSION: 1.Personnel Evaluations - Idaho Code 67-2345 (1-b) 2.Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3.Pending Litigation - Idaho Code 67-2345 (1-f) MINUTES City Officials Present: Mayor Steve Fuhriman Councilmember Dana Kirkham Councilmember Rex Thompson Councilmember Brian Powell Councilmember Sean Coletti Councilmember Russell Slack Councilmember Brad Christensen City Attorney Scott Hall City Clerk, Administrator, Planning Director Ron Folsom Past City Clerk Leslie Folsom City Treasurer Jennifer Belfield 17 Council Minutes 6-13-12 Page of City Engineer Lance Bates Public Works Director Ray Ellis Fire Chief Stacy Hyde Parks Director Ken Knoch Building Dept Charles Allen Animal Enforcement Shawna Avery City Officials Absent: Deputy Clerk Rachael Brown CALL TO ORDER: Mayor Steven Fuhriman opened the meeting at 4:36 p.m. at the City Hall Building located at 2135 South Ammon Road. Councilmember Thompson led the Pledge of Allegiance and Councilmember Kirkham offered the prayer. th Councilmember Powell moved to amend the Agenda to read Wednesday, June 13 at 4:30 p.m. and called to order by Mayor Steve Fuhriman at 4:36 p.m. Councilmember Kirkham seconded. Roll Call Vote: Councilmember Powell - Yes, Councilmember Kirkham – Yes, Councilmember Thompson – Yes, Councilmember Coletti – Yes, Councilmember Christensen – Yes, and Councilmember Slack – Yes. The motion passed. MINUTES: None ITEMS FROM MAYOR: CONSENT AGENDA: BUSINESS LICENSE CONSENT AGENDA Wednesday, June 13, 2012 License applications, carrying the required documents, pending approval of the City Council: GENERAL BUSINESS LICENSE: 1.NEWGENERAL BUSINESS LICENSE APPLICATION: A.Liberty Square ID LLC. – Retirement Living – 2475 S. Ammon Rd. 2.RENEWALBUSINESS LICENSE APPLICATION: th A. Double Bubble Laundromat LLC. – Laundromat – 939 S. 25 E. th B. Leisure Lawn of Idaho LLC. – Landscaping – 2667 E. 17 N. Unit B C. Parley’s Mercantile & Gun Shop – Retail Sales – 3890 E. Sunnyside Rd. HOME OCCUPATION PERMITS: 1.NEW HOME OCCUPATION PERMITS: A. Seal Rite Sealing – Asphalt Seal Coating – 3405 E Sunnyside Rd. MASSAGE THERAPIST LICENSE: 1. NEW MASSAGE THERAPIST LICENSE: th A. Davis, Marsha – Massage Therapist/Message Envy – 3047 S. 25 E. 2.RENEWAL MASSAGE THERAPIST LICENSE: th A. Alder, Shontae – Massage Therapist/Massage Envy – 3047 S. 25 E. CHILDCARE/CHILDCARE WORKER LICENSES: 1. NEW CHILDCARE/CHILDCARE WORKER LICENSES: A. Ovard, Susan L. – Childcare Employee/Acorn Children’s Academy – 1619 S. Curlew B. Oakley, Alese – Childcare Employee/Acorn Children’s Academy – 1619 S. Curlew 2. RENEWAL CHILDCARE/CHILDCARE WORKER LICENSES: A. Bright Minds Preschool – Home Occupation Daycare – 5012 Vintage Ln. st B. Griffin, Joanie – Childcare Employee/Snake River Montessori – 2970 E. 1 St. C. Hornbaker, Elizabeth – Childcare Employee/Acorn Children’s Academy -1619 S. Curlew 27 Council Minutes 6-13-12 Page of D. McGrath, Sharon – Childcare Employee/Acorn Children’s Academy – 1619 S. Curlew st E. Turner, Barbara – Childcare Employee/Snake River Montessori – 2970 E. 1 St. ITINERANT BUSINESS LICENSE: 1. NEW ITINERANT BUSINESS LICENSE: A. Edward Jones Investment – Financial Services – 444 Ronglyn Ave. Idaho Falls, ID Business License: Councilmember Kirkham moved to approve the Business License Consent Agenda, as presented. Councilmember Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Slack – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, and Councilmember Christensen – Yes. The motion passed. Accounts Payable – Exhibit A: Councilmember Powell asked if the property purchase was out of reserves. Jennifer said it was out of areas that had not been spent, so it won’t have to be out of reserves. Discussion ensued concerning the house that is being purchased. Councilmember Kirkham asked Leslie if she was interested in managing the property. Leslie said yes. Councilmember Kirkham asked about the $18,000 for the Wastewater Facility Planning Study and if the City has the grant money. Lance stated the agreements are in place for the grant. Councilmember Powell moved to approve the Business License Consent Agenda – Exhibit - A, as presented. Councilmember Slack seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Slack – Yes, Councilmember Coletti – Yes, Councilmember Christensen – Yes, Councilmember Thompson – Yes, and Councilmember Kirkham – Yes. The motion passed. AMMON LIGHTING DISTRICT #1 (City Council acting as Lighting District Board): Mayor Fuhriman stated it was time for the Council to move into a session of the Ammon Lighting District. Councilmember Slack moved to enter into session of the Lighting District #1 with the Council acting as the Lighting District Board. Councilmember Christensen seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Christensen – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, Councilmember Kirkham – Yes, and Councilmember Coletti – Yes. The motion passed. CONSENT AGENDA: Accounts Payable – Exhibit A: Councilmember Powell moved to approve the Lighting District Exhibit A - Accounts Payable, as presented. Councilmember Slack seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Slack – Yes, Councilmember Christensen – Yes, Councilmember Thompson – Yes, Councilmember Kirkham – Yes, and Councilmember Coletti – Yes. The motion passed. Jennifer commented that the Lighting District will be on the Agenda at the end of each quarter, so the next will be the second meeting in September. Councilmember Slack moved the Council to enter back into regular session. Councilmember Christensen seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Christensen – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, Councilmember Kirkham – Yes, and Councilmember Powell – Yes. The motion passed. ITEMS FOR/FROM TREASURER: Jennifer had nothing to report. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation) Stacy Hyde, 534 Hacienda Drive said the Bonneville County Fire District wants their equipment back within the next few months. They stated they don’t see the City of Ammon working with them in the future and they want to sell the equipment. Councilmember Kirkham asked about the pump being returned and if the City needed another vehicle. Stacy said the tender has pumping abilities, but not the same as the pumper. Councilmember Thompson asked if the District wants to sell it to the City. Stacy said they want too much and he can get a better one. Stacy feels this can be obtained within nine months and the City can stay on plan and will be ok. Councilmember Kirkham said the Bonneville District loaned to West Jefferson and they won’t join the district. PUBLIC HEARINGS: None ACTION ITEMS: 37 Council Minutes 6-13-12 Page of 1. Resolution 2012-010 – License Fees: Ron said this is resolution is necessary to change the door to door sales by adding the background investigation permit. The badge will be part of the permit fee. He removed the term child from the FBI language because it is used on more than just childcare. The $30 fee has been removed, since it costs more now. The Bartender language now states it must be used with a licensed business, since we have several who work for more than one establishment. Scott inquired about fund raisers and the minimum age of 18 years old. Ron said high school falls under the exceptions. Councilmember Powell moved to adopt Resolution 2012-010 License Fees. Councilmember Kirkham seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Kirkham – Yes, Councilmember Coletti – Yes, Councilmember Slack – Yes, Councilmember Thompson – Yes, and Councilmember Christensen – Yes. The motion passed. DISCUSSION ITEMS: 1. Developer Discussion Hitt Road Proposal : Ron said this has been postponed, since the developer wasn’t prepared. Councilmember Kirkham advised the Council what Woodbury had said about their land and Idaho Falls will have to condemn the property for the Hitt Road project. Ron said Woodbury made a request of the traffic engineer and was denied, so they will now request it formally. Councilmember Slack said he feels the City of Idaho Falls will have to condemn the property to move forward and they will be requesting Ammon condemn ours. Ron said they aren’t going to take parking spaces just landscaping. Even Billman’s will be ok. Idaho Falls is telling their landowners that they will have to find parking space and landscaping to replace what they take. Lance said he wants to be sure Ammon will enter into negotiations with the property owners. Councilmember Kirkham said Ammon is not the one holding up the project. It is Idaho Falls, since they haven’t secured their easements. Ron said Denny Austad owns the storage th units off 17. When Big Dog’s water line went when the line was repaired the area that was originally street and vacated was not repaired very well. The property owners will probably be asking the City to either take the street back or to fix the pavement as part th of or in conjunction with the changes on 17 Street. Mayor Fuhriman met with Albertson’s about putting a traffic light just south of McDonalds. Albertson’s proposes the light go 80 feet south of McDonalds. Ron said Albertsons has been very involved with Woodbury. The Mayor said they also want to keep both of the other exits for right turns only. The mall is concerned it might take some parking spaces away from Dillard’s, but they don’t feel it is a problem. Councilmember Coletti said the mall is looking at a four way intersection. The Mayor said they realize it will cost more and he said the merchants should not have a problem paying the difference. Mayor Fuhriman stated Woodbury is on board with a light and is willing to put up some dollars to get this done, as is the mall. 2. Budget Meeting with Department Heads: Councilmember Kirkham pointed out that 64% of the budget is allocated to Law Enforcement. Councilmember Powell asked it be put on the website. Jennifer said it will be included on the four page summary, showing where the City’s dollars go. a. General Government: Councilmember Thompson is over General Government. Jennifer said we will focus on the highlights. The cost of the proposed fuel station has been divided out to all the departments. Councilmember Kirkham said it will be located at the Operations Facility. It will help with summer spikes in gas prices. Ray said this will also help with emergency preparedness. Ray said it will have both diesel and gasoline. Jennifer stated the ICRMP premium has increased substantially, due to City claims. Councilmember Christensen said TRPTA (Targhee Regional Public Transportation Authority) stated Ammon accounts for ¼ of the total usage. Councilmember Kirkham asked about still paying for the contribution. Councilmember Thompson is fine with keeping it the same as last time. Councilmember Slack said our constituents are probably more expensive since we don’t have a route, however, if they would give us a specific route then maybe we would entertain an increase. Councilmember Coletti asked what Mountain West Boise State University was. Jennifer said it is the institute for the City Clerks. She also stated Grow Idaho Falls asked for an increase. Ron said it’s the same request as last year, which was an increase of $1000. Councilmember Kirkham asked about the $7000 for Association of Idaho Cities. Jennifer said they don’t have the final bill for this year, but they will have it before the final budget. Councilmember Kirkham stated she is in favor of the contribution to the Museum of Idaho, but Councilmember Coletti said it’s not in the City of Ammon. Councilmember Kirkham said it adds a cultural benefit to the City’s constituents. Councilmember Slack said it attracts an enormous number of people to the area. Councilmember Thompson said we are paying $49 per family for the library and 75 cents per person for the museum. Councilmember Coletti said you don’t have to pay again for the library. The Council agreed to the contribution for the Museum. Leslie asked if the form showed the amount the budget will have to be opened for. Jennifer said no. Councilmember Kirkham asked if the salary adjustments have been reflected in this budget. Jennifer stated yes. Councilmember Slack asked why revenue dropped in parks and recreation. Jennifer said the concessions were budgeted for and the City did not proceed with them. Councilmember Christensen asked about the $400,000 difference from 2011. Jennifer said it was the transfer from General to Broadband. b. Planning and Zoning : Council asked Ron if this is the same as last year. Ron said yes. 47 Council Minutes 6-13-12 Page of c. Engineering: Lance said there has been some change from IT, but overall it is less with no major changes. Councilmember Powell asked what Techtronomy is Lance said it is an aerial photograph of the City. Bonneville County will be from four different sides and allows the County Assessor to do their job better. Scott said Bonneville County has found some buildings that haven’t been listed. d. Fire: Councilmember Slack said everything is the same, except for capital expenditures and the equipment replacement fund. Stacy Hyde, Fire Chief said the equipment replacement fund is being used to get back on target. The $6,000 capital outlay is for the fuel station and building repair maintenance that is needed. Training and certifications are higher, since they have exceeded this year’s budget. Councilmember Powell asked what the reserve is. Stacy stated the reserve will be at $200,000 this year. e. Enforcement: Shawna Avery said the only difference is dispatch and the sheriff’s contract. Councilmember Kirkham said there isn’t much that can be done on this. Councilmember Coletti said we did not make the increase that the County requested. Councilmember Powell said DARE is not included. Councilmember Kirkham said all the players need to come to the table, before DARE can be included. Councilmember Slack said the program has grown so much over the years. Scott said all the vehicles being used for DARE are from drug forfeitures. Councilmember Kirkham said the City was paying 35% of the DARE officer’s salary; however, it was another way to add an officer to the County force. Councilmember Christensen asked if the contract for the sheriff includes everything. Councilmember Kirkham said everything, except murders that exceed the budget. Sam Hulse reminded Councilmember Kirkham there is a possibility for a charge with murder. Councilmember Slack said the sheriff talked to him about the risk of someone suing the County concerning an arrest, which would be the County’s risk. f. Building: Charlie Allen, Building Department Manager said the only expense that will go up is for the fueling station. Revenues are up this year from last year and should be ahead of expenses. The Building Dept. is at $135,754 in revenues for this year, as of this month. Councilmember Coletti asked if they will be able to sustain the personnel with this growth. Charlie said they don’t need another person. Councilmember Kirkham said we might want to look at accepting credit cards for this department. A 2% increase would cover the cost of the credit card fees. Discussion ensued as how to accomplish this. Leslie stated it makes the City look inefficient. Councilmember Slack stated his concern is there are those who could pay cash but choose not to, solely to get their air miles. Councilmember Kirkham said to add a surcharge for credit card usage. Ron said he will fix the hearing expense. g. IT: Councilmember Powell said Bruce Patterson, IT Manager is on his way to Washington D.C. The IT budget includes upgrades for SCADA and the GIS. Computer software licenses are a huge part of the budget. Public Works has requested laptops. On the revenue side, the City collects broadband construction fees to run dark fiber to communication towers. Councilmember Slack asked about the agreements on the dark fiber. Councilmember Powell said they would be multi-year; however, it’s hard to bind council, and that is why the City of Idaho Falls does it by ordinance. Councilmember Slack would like to see the agreement lapse, so the City has the ability to change it. Councilmember Powell said a lot of them are making capital improvements that would have to be dealt with. Jennifer said they are trying to implement a reserve for IT. h. Public Works:Streets: Ray said RSL (remaining service life) of the roads are 10 years or longer, which puts our City ahead of the issue. According to the survey, the average life is 13.3 years for streets. Councilmember Slack asked about the capital plan and the broom sweeper truck. Ray said he is looking at buying a sweeper. Our sweeping contract is more than $20,000 per year. The roller is for street compaction, which is $50,000. This is just for the rough grade. Councilmember Kirkham said the Rocky Mountain franchise fees were approved to go to streets, but have actually been going to general. There has been discussion to move them to streets from the general; however, Ray wants to keep them in general since the other fees are not designated. This will give the City the latitude for movement after the streets get taken care of. Ray said snow removal is down $25,000 and he is looking at long-term lease of a compact loader. The will allow having one on hand with the road grader which he would also like to lease long term, instead of three months. The Council commended Ray on how the streets are being maintained. i. Public Works: Water: Councilmember Coletti said there is an additional $300,000 going toward 800 water meters and requested a future discussion to either roll with more or try to use the ones we have to determine fair rates. Councilmember Coletti said if you go to meters, it would be for conservation and fairness. If we go with the current ones in the ground, then fairness would take precedence over our conservation needs. Councilmember Slack said he thought the idea was just to get 10% of the City metered to gather data for rates. Councilmember Kirkham said Councilmember Coletti’s point is if we aren’t going to meter, then we shouldn’t continue expanding the budget for more meters. This will be for a work session to see if the City wants to have the entire City with meters or stop where we are. Ray said some of the metered rates include the bond payments and some do not. Leslie asked if the City was putting meters in new construction. Council said yes. Ron said this will need to be discussed with the next rate increase. Ron said the fee decision will have to be made before it is published. Councilmember Kirkham said publish high for apartments and commercial. Councilmember Slack asked about the booster station for Well House 6. Ray said there is a 500,000 gallon storage tank that’s usable, but the current pumps cannot provide the needed water. It will need to be redesigned and constructed, before the City can make full use of the tank. Lance said they aren’t capable of handling the pressure needed to get the water into the system. 57 Council Minutes 6-13-12 Page of j. Public Works: Wastewater: Councilmember Kirkham said no surprises; however, there is one worth mentioning. DEQ has lent all the money they have and wants to free up money, so they want to lower the interest to 1.6% if people will pay back X amount of dollars. Information will be forthcoming in order to make a presentation. Councilmember Slack said the City might save a lot of money by paying up front. Councilmember Powell asked if the Region was down to the punch list except for the two buildings around the lift stations and the one by the river on New Sweden Road. Councilmember Powell asked if there was a bump increase in revenue for Wastewater. Jennifer said no, but we should include it. Councilmember Powell said we took 4% last year, but we need to take 3% this year. Ray said you need to look at water taking 3%. Councilmember Slack said there is a lot of old pipe out there and we need to look at that. k. Public Works: Sanitation: Councilmember Kirkham said the truck has been planned for some time. The existing one will be an automated backup truck. Ray said there is no harder use than garbage, so they require a lot of maintenance. The Quonset hut is going to be converted into a maintenance shop in three years. Councilmember Powell asked if the rates are getting more equitable. Ray said no commercial is $40,000 in the red and it will need to be raised. Councilmember Powell stated he was in favor of charging per dump. Ray said that might work except those who have 8 yard containers and they stuff them to 16 yards. He is in favor of by the yard of capacity, but either way will get the City there. Leslie said her study showed the garbage trucks lasted around three to five years. l. Parks: Ken Knock, Parks Manager said there has been one staff member reduction. There is $10,000 to repair the building corner. Councilmember Kirkham asked about a $40,000 spray park and ice skating rink. Ken said the ice skating rink will run from $25,000 to $30,000. Councilmember Kirkham asked about the cost and can it be done cheaper. The Council asked if it could be done in a parking lot. Ken said yes. Stacy Hyde said the bulk of the expense would be for the concrete. Councilmember Coletti suggested a spray park in McCowin Park that could convert to an ice skating rink. Ken said he has a preliminary design for this. Councilmember Kirkham doesn’t believe a spray park would draw people. Ken said if the City does add a spray park, then the City could do it right. Councilmember Powell would like to sell the Quailridge lot and apply it to this. Councilmember Kirkham said it would be nice to offer something in the winter for the constituents. Ken doesn’t have any grant money budgeted for this year. Ken said he has a concept for an amphitheatre with a big concrete area for dancing and an ice skating rink. Councilmember Slack said the pool revenue does not equal the expenses. All the departments are going over the budget and he would like to see it balance and have extra for special projects. Jennifer said the final page contains the item stating what the City is using reserve funds for. Ken said at the swimming pool diving board, which isn’t in compliance. However, nothing will happen, unless the City has an incident. Ken said the pool isn’t deep enough for the length of the board. We are grandfathered in unless the City has an incident. Councilmember Powell asked if the City needs to have the diving board. Council said they are fine right now. Ken said if the board is removed, then the City should replace it with a slide. The slide would run around $15,000. 3. Special Assessments for Removal of Weeds: Ron said in the past letters were sent out for property owners to cut their weeds, but the City had no teeth to enforce this. The City will now send out a certified letter, however, the owner will have only 15 days to fix the problem before then the City takes care of it and issue the bill to the property owners. The property owner will have 30 days to make payment before the City will assess it on the property taxes. Councilmember Powell said there have only been two lots in Quail ridge that have mowed the lots. Ron said most of them have received letters for multiple years. Ron said the letter will go out in June and they have 15 days to comply. Shawna has said people that live in California tell the City to go ahead and cut the weeds. Councilmember Coletti asked if there was a penalty other than the City steps in and cuts the weeds. Councilmember Kirkham said if a property owner in California says just do it then let’s send a bill and not put it on the property tax. Councilmember Coletti asked Shawna if she had the discretion to ticket as well. Shawna said yes. 4. Misc.: None EXECUTIVE SESSION: 1. Personnel Evaluations - Idaho Code 67-2345 (1-b) 2. Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3. Pending Litigation - Idaho Code 67-2345 (1-f) Councilmember Slack moved to adjourn into executive session pursuant to Idaho Code 67-2345 (1-b and f). Councilmember Powell seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Powell – Yes, Councilmember Kirkham – Yes, Councilmember Thompson – Yes, Councilmember Coletti – Yes, and Councilmember Christensen – Yes. The motion passed. The meeting adjourned at 6:21 p.m. 67 Council Minutes 6-13-12 Page of ____________________________________ Steven Fuhriman, Mayor __________________________________________ Ron Folsom, City Clerk 77 Council Minutes 6-13-12 Page of