Council Minutes 12/18/2003
CITY OF AMMON
CITY COUNCIL MINUTES
THURSDAY, DECE!v1BER 18, 2003
The meeting was called to order by Mayor C. Bruce Ard at 7 :30 p.m. in the City Building, 213 5 South
Ammon Road, Ammon, Idaho, with the following City Officials present:
Mayor C. Bruce Ard
Councilmember W. Lee Bean
Councilmember Karen Y. Anderson
Councilmember Leslie Folsom
Councilmember Randy Waite
City Attorney Scott Hall
City Administrator Bruce Rose
City Engineer Bill Manwill
Planning & Zoning Chairman Tom Hunsaker
City Clerk/Treasurer Diane Gempler
City Officials Absent:
Public Works Director David Wadsworth
Councilmember Anderson led the Pledl!e of Allel!iance to the Flal! and, Councilmember Waite offered a
prayer.
Minutes _ November 6. 2003 and December 4. 2003: Councilmember Folsom motioned to
approve the December 4,2003, minutes with corrections. Councilmember Waite seconded. Roll call vote:
Councilmember Folsom -- Yes, Councilmember Waite -- Yes, Councilmember Anderson - abstained due
to absence, Councilmember Bean -- Yes. The motion carried.
Consent Al!enda: Councilmember Folsom motioned to approve the Consent Agenda as presented.
Councilmember Anderson seconded. Roll call vote: Councilmember Folsom - Yes, Councilmember
Anderson _ Yes, Councilmember Bean - Yes, Councilmember Waite - Yes. The motion carried.
Public Comment Rel!ardin2ltems Not on A2enda:
Lennis Terril, owner of Ammon Speedi-Mart, addressed the Council regarding the new rate for
Beer Sales for Consumption Off Premises License enacted in September 2003. The Council asked for the
subject to be included as a discussion item on the January 15,2004, Work Session Agenda.
ACTION ITEMS:
Fiscal Year 2003 Audit Report: Judith K. Brower, CPA, Galusha Higgins & Galusha, 444 B Street,
Idaho Falls, Idaho, presented the City Council with the Fiscal Year 2003 Audit Report. Ms. Brower
indicated that in order to be ready to prepare the 2003-2004 audit in compliance with GASB-24 standards,
a fixed asset listing will be needed. She suggests that a full asset inventory be completed prior to the end of
this fiscal year. Ms. Brower also recommended that the Council increase the Capitalization threshold to
$5,000.00 from the current $1,000.00 level.
Councilmember Bean motioned to accept the Fiscal Year 2003 audit as presented.
Councilmember Folsom seconded. Roll call vote: Councilmember Bean - Yes, Councilmember Folsom-
Yes, Councilmember Waite - Yes, Councilmember Anderson - Yes. The motion carried
Capitalization Policy Amendment: Councilmember Bean motioned to increase the dollar amount to be
capitalized from $1,000.00 to $5,000.00. Council member Folsom seconded. Roll call vote:
Councilmember Bean - Yes, Councilmember Folsom - Yes, Councilmember Waite -- Yes, and
Councilmember Anderson -- Yes. The motion carried.
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Greenfield Park #1 Final Plat. Development A!!reement & Site Plan: City Administrator Bruce Rose
reported the history of the proposed final plat, development agreement and site plan.
Ryan Briggs, Harper Leavitt Engineering, answered Council questions regarding the final plat,
development agreement and site plan.
Councilmember Bean motioned to approve the Greenfield Park # I Final Plat, Development
Agreement and Site Plan. Councilmember Folsom seconded. Roll call vote: Councilmember Bean - Yes,
Councilmember Folsom - Yes, Councilmember Waite -- Yes, and Councilmember Anderson -- Yes. The
motion carried.
Osterhout Request to Rezone RP-A to R-l: Notice of the Hearing was published in the Post Register on
November 18, and November 25, 2003. Notice ofthe hearing was also mailed to property owners within
five hundred (500) feet of the property proposed to be rezoned and, to other parties of interest.
City Administrator Bruce Rose presented slides showing the general vicinity and location ofthe
property. The property is located South of 17th Street on the East Side of Midway. Contiguous properties
on the East Side of Midway are zoned RP-A, Properties on the West Side of Midway are zoned R-l. The
requested re-zone is compatible with the Comprehensive Plan.
The Council discussed the requested rezone.
Councilmember Anderson motioned to have Mr. Osterhout file a request for variance and post as a
Board of Adjustments Agenda Item for January 8, 2004. Councilmember Folsom seconded. Roll call
vote: Councilmember Anderson- Yes, CouncilmemberFolsom- Yes, Councilmember Waite -- Yes,
Councilmember Bean -- Yes. The motion carried
Woodland Hills Revised Preliminary Plat:
WITHDRAWN
Centennial #15 Final Plat and Development Al!reement: City Administrator Bruce Rose presented
slides of the plat and vicinity. The property is located South of 1 st Street and East of the Railroad tracks.
The property is zoned R-lA and R-2.
Councilmember Folsom motioned to approve the Centennial #15 Final Plat as presented.
Councilmember Waite seconded. Roll call vote: Councilmember Folsom - Yes, Councilmember Waite-
Yes, Councilmember Anderson -- Yes, Councilmember Bean - Yes. The motion carried
Councilmember Anderson motioned to approve the Development Agreement with inclusion of
wording requiring the developer to participate in future enhancements to 1st Street. The motion died.
Councilmember Folsom motioned to approve the Development Agreement. Councilmember
Waite seconded. Roll call vote: Councilmember Folsom - Yes, Councilmember Waite - Yes,
Councilmember Anderson -- Yes, Councilmember Bean - Yes. The motion carried
Fire Station Parkin!! Lot: Fire Chief Clarence Nelson addressed the Council requesting that the Fire
Station Parking Lot be enlarged as there have been complaints regarding personnel attending training
parking along Brookfield. A bid has been obtained with a preliminary parking lot design. The Council
discussed the request. The parking lot will be added to the Capital Improvement Plan with a preliminary
cost of approximately $15,000.
Authorization for Selection of En!!ineerin!! Firm: City Administrator Bruce Rose reported that the final
signature for the easements needed for the water line project have not been received at this time. He
requested that the Council authorize the Engineering Services Selection Committee to select the
Engineering Fiml and negotiate a proposed contract.
Councilmember Folsom motioned to authorize the Selection Committee to select an Engineering
Fiml and negotiate a proposed contract. Councilmember Bean seconded. Roll call vote: Councilmember
Folsom - Yes, COIDlcihnember Bean - Yes, Councilmember Waite -- Yes, Councilmember Anderson -
Yes. The motion carried
Lift Station Proiect Update/Action: City Administrator Bruce Rose reported that H&K was awarded the
bid for the lift station installation. The pump was ordered but was not scheduled for delivery by the
manufacturer until January. A report from Forsgren and Associates was expected today but has not been
received. Contact with Forsgren's representative indicated they not received a time-line from H&K and,
they will provide a status report as soon as possible.
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Plannine and Zonin!! Ordinance Amendments & Chanees: The Planning and Zoning Ordinance
Amendments were tabled to a special Council Work Session to be held on December 30,2003. City staff
was instructed to contact Planning and Zoning Commission member and request their attendance at the
meeting.
Minutes - November 6, 2003: The Council discussed the content of minutes from the November 6,
2003, meeting. City Attorney Scott Hall advised the Council that the minutes need only contain actual
motions voted upon and miscellaneous detailed discussions are not required to be included.
Councilmember Folsom motioned to approve the November 6, 2003, minutes. Councilmember
Anderson seconded. Roll call vote: Councilmember Folsom -- Yes, Councilmember Anderson -- Yes,
Councilmember Bean -, Councilmember Waite - Yes. The motion carried.
Miscellaneous Discussion: The Council discussed agenda posting requirements.
Councilmember Bean motioned to adjourn executive session. Councilmember Folsom seconded.
Meeting adjonmed to Ex.ctltiv. Ses~on at 955 P~p
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