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Council Minutes 03/02/1977 I o 00 l'- CO Ct.J C-1J I I March 2, '),49 r977 CITY OF AMMON March 2, 1977 Minutes of the Regular Meeting of the Mayor and City Council: The meeting was called to order at 7: 30 p. m. by Council President Russell N. Swensen, with the following City Officials present: Councilman Russell N. Swensen Clerk Deon Hemingway Councilwoman Carol A. Dille Asst. Attorney Douglas R. Nelson Councilman Francis Lee Asst. Engineer Robert Butler Councilman Marvin J. Anderson Maint. Supv. LaVern E. -Williams Not present: Mayor George Wehmann - out of town Also present during the meeting was C. Jordan Smith, Sales Representative of -Boyd Martin Company. The pledge of allegiance to the flag was conducted by Councilwoman Dille and the invocation was offered by Councilman Lee. Minutes of the previous meeting were not ready for approval. Inasmuch as it has been determined that the City will accept credit rather than having the lawn mower repaired which was badly damaged in an accident last fall, C. Jordan Smith of Boyd Martin Company was given time to present cost and per- formance information on several mowers which he felt would meet the City's needs. He pointed out that, if the City were to purchase the Hustler mower which was left here several months ago, it could be paid for by the insurance settlement plus the credit allowance on the damaged mower. However, if a larger mower is desired, financing arrangements can be made without interest if the balance is paid within the next two years or with interest if payments need to be spread out over a longer time. He made note that there is to be an increase in the cost of mowers 'from the factory after February 10th, so it would be to the city's advantage to make a decision before that time. Councilman Lee moved to accept the pro- posal from Boyd Martin Company ',on a Jacobsen F-IO 5-gang Fairway Mower with' the price as quoted of $11,690 les s $700 credit on the wrecked F -133 mower les s an additional discount of $612 leaving a balance of $10, 378, with payments to be worked out after further discussion with the Mayor and City Council. The motion was seconded by Councilman Amerson; voting was all in favor; motion carried. Mr. Smith said that he would place the order at the factory and would expect to be notified by Monday of next week about the final decision. COMMITTEE REPORTS Mayor (Council President) - Councilman Swensen made note of a reminder from Mayor Wehmann that the notice of public hearing on the Revenue Sharing Budget which is to be at the next regular meeting on March 16 needs to be in the news- paper as a news article within the next few days (on or before March 9). Fiscal Ope"rations - According to a report by Councilman Swensen, explanation has been obtained from John Homer, the City's insurance agent, that the check for $3, 454. 52 which was sent in settlement of the claim on the damaged lawn mower represents the amount of the repair estimate given to the insurance company by Boyd Martin Company of $3,704.52 (which is a little less than the figure given to the City) less $250.00 deductible which was agreed upon in order to reduce the premium when the insurance was reviewed last year, so it would appear that this settlement should be accepted. Regarding temporary use of land belonging to Horace Smith for a turnaround at the east end of Circle S. Drive, Councilman Swensen reported that Mr. Smith has been contacted and he feels that this would take too much of his land"so he is not willing to give the City permission to put in the re- quested turnaround. Inasmuch as this means that the hazardous condition will still exist when the garbage truck has to be backed up on that street, it was decided that no parking on the block would eliminate some of the problem, so Engineer Butler agreed to take some width measurements on Circle S Drive to determine if the parking restriction regulation would be enforceable there. Council- man Swensen indicated that he is still working on getting sane pamphlets on energy conservation to distribute to the people of Ammon. Planning and Zoning - It was reported by Councilwoman Dille that the notice has been published for the public hearings to be held by the Planning and Zoning Com- mission on March 15, but there will be no hearing on March 8 since the developer of the proposed Westwood Addition did not get the legal description in on time. 2 QaQch 2,1977 Parks and Recreation - In connection with an application filed for match- inq funds for park development from the Bureau of Outdoor Recreation, Engineer Butler noted that comments made at a short meeting with repre- sentatives of the State Parks Department indicated that approval of the application looks favorable, that the grant term would go over the two- year period of 1978 and 1979, and that the City's share of the cost can be partly by in-kind labor. A suggestion was made by Mayor Wehmann that Councilman Anderson give consideration to making arrangements to save gas for heating the water at the swimming pool during the coming season by keeping the water five degrees cooler and covering the pool with plastic at night. City Clerk - A report by the Clerk listed claims to pay in the amount of $3,996.13, a balance in the General Fund checking account of $7,706.96, and $362.10 in accounts delinquent for more than 60 days at the end of February. I Police and Fire Department - Councilwoman Dille reported that a case of false alarm has been checked out, and the law enforcement officer has recommended that no charges be pressed since the investigation itself has impressed the person involved with the seriousness of such action and there were no money damages to the City in this incident. It was the feeling of the Attorney and the Council members that this recommen- dation should be accepted. At the request of Councilwoman Dille aBd in response to an inquiry made by County Animal Control Officer Ciro Rustici, matters concerning the activities of the city employee who has been sworn in as City Animal Control Officer were clarified to the effect that he is not to go house to house to sell dog licenses, that he need not wear a police jacket and badge, that he should sign citations along with the County officer for violations having to do with dogs which he picks up, and that dogs should not be picked up on days that the County officer is off duty which would require that the animals be kept overnight in the City impound cages. The Council approved a request that the City Animal Control Officer be allowed to purchase a pair of heavy gloves to wear while picking up dogs, and took under advisement an inquiry about whether a City-owned gun should be declared surplus and sold by calling for bids. I Library - Regarding the library situation at the VoTech School which Councilwoman Dille was asked to check out, she explained that there have been some books collected but there is no space for a library at this time, so it will be at least two years before any facilities can be available unless something different comes up. Public Works - Copies of proposed increases in the water service connection charqe and sewer hookup fee were distributed by Councilman Lee. Attorney Nelson advised that there should be cost figures to support these increases since the fees should be based on a reasonable service and not used for revenue producing purposes. It was decided that the City Engineer should make some calculations on the costs as a basis for determining what the water connection charge should be and that the Sewer Agreement with the City of Idaho Falls requires the City of Ammon to have a sewer hookup fee of an amount not less than what that City has, which is now $300. No official action was taken in this matter. Attorney - A letter written by the City Atrorney to Mr. O. R. Birch regard-I ing street dedication on his property and a response to that letter from the Birch's attorney were read, noting especially that the Birches have taken the position that their dwelling site has frontage on the Ammon- Lincoln Road so they are not prepared to dedicate land for an extension of Wanda Street and desire to take water service from Ammon-Lincoln Road. The City Attorney was instructed to notify the Birches that claiming frontage on Ammon-Lincoln Road will require compliance with the City Ord- inance (Section 8-4-12) which requires that every parcel of land in the City improved for occupancy which is within 200 feet of the public sanitary sewer must connect to the sewer within 90 days. Engineer - According to Engineer Butler, the sewer meter station situation I o 00 l'- CQ t:.J ~ 51 March 2, 1~7 is still pending. He reported that he has been trying to locate equip- ment that can be rented to clean out the water storage tank, and that he has not been able to get any information on emergency lighting for the Well #6 pumphouse. Old Business - Councilman Anderson suggested that consideration be given to a-proposal that the City enter into an arrangement in which the School-District would mow the lawns on the two parts of McCowin Park for credit on the school water bill, which would mean that pro- bably a small lawn mower would be adequate to take care of the other park areas. Councilman Swensen reported that the part needed to com- plete the repair of the damaged dump truck has still not been received. New Business - A request by Councilman Swensen that the Council make a recommendation on whether the City Clerk's office should use the services of the Credit Bureau to collect on amounts still due the City by people who have moved was taken under advisement. The Council also agreed to think about a suggestion from the Maintenance Department that radios be installed in the City vehicles so that the employees can make contact with the City office in case of fire calls, etc. Council members indicated approval of the proposed budget for the 1977 9-month fiscal year. Claims were approved for payment. Councilman Lee moved to adjourn at 10:50 P.M., seconded by Councilman Anderson. 7 ~,<-- ~~~;'."I v ?" C I if CLERK ~/- // ~. __ ,'~. " ;/:'-/'-t.fJ '/MA YOR 'h /. /'f'. - '" 1"1 / / {!1{(~ /t / '----"' CITY OF AMMON March 16, 1977 II Minutes of the Regular Meeting of the Mayor and City Council: The meeting was called to order at 7:32 P.M. by Mayor George Wehmann, with the following City Officials present: Mayor George Wehmann Clerk Deon Hemingway Councilman Francis Lee Asst. Attorney Douglas Nelson Councilwoman Carol A. Dille Maint. Supv. LaVern E. Williams Councilman Russell N. Swensen Councilman Marvin J. Anderson Others present during the meeting were Mr. and Mrs. Lyle Johnson and Traffic Saf_ety Commission members Ronald Speirs, Marcene Pierson, and Kent Stewart. I .. The pledge of allegiance to the flag was conducted by Mayor Wehmann, and the invocation was offered by Councilwoman Dille. The minutes of the February 16, 1977, and the March 2, 1977, meetings were approved as prepared. In accordandance with notice which was given in the newspaper (The Post- Register), the meeting was opened as a public hearing on the Revenue Sharing Budget for the 1977 9-month fiscal year. Mayor Wehmann re- viewed the figures as follows: ESTIMATED RECEIPTS Fund Balance (as of 1/1/77) Revenue Sharing Funds Anti-recession Funds $18,891.51 14,329.00 579.49 ',fOTAL $34,800.00 ANTICIPATED EXPENDITURES Public Safety Street Equipment Signs Road to New Building $7,500.00 500.00 2.950.00 $10,950.00