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Council Minutes 06/01/1977 2'12 CITY OF AMMON June 1, 1977 Minutes of the Regular Meeting of the Mayor and City Council: The meeting was called to order at 7:40 P.M. by Mayor George Wehmann with the following City Officials present: Mayor George Wehmann Clerk Deon Hemingway (8:30 P.M.) Councilman Marvin J. Anderson Attorney W. Joe Anderson Councilman Francis Lee Asst. Engr. Robert Butler Councilwoman Carol A. Dille Maint. Supv. LaVern E. Williams Councilmar Russell N. Swensen Office Clerk Aleen Jensen I Others present during the meeting were Rance Bare of Ellsworth Engr., Inc., ~. Arland Rasmussen, Kent Wood, Ronald and Ann Speirs, and Kelvin Burton. The Dledqe of allegiance to the flaQ was COBducted by Mayor Weh~ann and the 1nvoCat~on was oLIered by Counc1lwoman ~ile. ~1nutes of the m~et~ng of May 18, 1977, were approved as prepared. ACTION BUSINESS Hollycove Park Addition - Mayor Wehmann referred to a letter dated May 20, 1977, from Rance Bare of Ellsworth Engineering, Inc., in behalf of developer D. Arland Rasmussen, requesting a review of the actions of the Planning and Zoning Commission regarding the proposed Hollycove Park Addition, and the meeting was opened as a time to listen to the reques- ted appeal, in accordance with Section 11-27-4 of the City's Subdivision Ordinance. Mr. Bare explained that the preliminary plat of the addition had been approved approximately three years ago, but the development had been delayed, so the proposal was recently submetted again and a new plat drawn up to comply with the 80-foot minimum frontage for lots required by an amendment to the zoning ordinance since the previous approval and with wider streets as now in effect. Mention was made that the decision I of the Planning and Zoning Commission was based mainly on the objection to the increased traffic flow on Eagle Dr. and Falcon Dr. that would re- sult because of only one access to the new residential area, as voiced by the residents in attendance at the Pablic Hearing on May 17. The future extension of Hitt Road which would provide another way in and out of the proposed project, and the sewer lift station which would be necessary in the development, were discussed. Taking into consideration the developer's indicated appeal to proceed, Councilwoman Dille moved to continue the action on the request for annexation and initial zoning and approval of the preliminary plat of Hollycove Park Addition. The motion was seconded by Councilman Lee; voting was all in favor; motion carried. A Public Hearing before the City Council was scheduled for Tuesday, June 8, 1977, at 7:30 P.M. Westwood Addition- Rance Bare, representing developer Kent Wood, pre- sented copies of the final plat for the \vestwood Addition to be con- sidered by the Council. (The preliminary plat was approved for annex- ation and zoning subject to the acceptance of the final plat and annex- ation agreement at a Public Hearing held on April 20, 1977.) It was pointed out that the plat had been checked by the City of Idaho Falls Engineering Department in accordance with the Cooperative Subdivision Inspection Agreement, and a note from Kent B. Harker of that department I stating that the '~ubdivision is mathematically correct" was made of record. The developer was advised that he will be billed for the cost of the engineering review, and that installation of traffic signs is to be included in the special conditions of the annexation agreement. The matter of whether the access road into the proposed apartment area along ~mmon-Lincoln Road ould be public or private road was discussed. The final plat, annexation agreement, and access road situation were referred to the Ammon City Engineer to work out details before the matter is brought back to the Council for approval. Sewer Aqreement- Attorney Anderson reviewed the final draft of the re...; vised agreement, and reported that it has been approved by Don Lloyd, City of Idaho Falls Director of Public Works. Councilman Swensen moved to accept the Cooperative Agreement for Sewage Treatment between the Ci ty of Idaho Falls and the C:it.::. of Ammon as presented and to authorize I o 00 t-- CO W t:J,J I I Mayor Wehmann to sign. The motion was seconded voting was unanimous in favor; motion carried. prepare the agreement for signature. ?ll 3\ June 1, 19'77 by Councilman Lee; The attorney is to Audit- Mayor Wehmann reported that the audit report is not ready at this time since the auditors have not yet been able to ch~k the Farm- ers Home Administration records on the Sewer Revenue Bond loan agreement, and the document on this in the City files was not signed. It was requested that Attorney Anderson check on this. Next Meeting Date- Inasmuch as the ~ayor and two council members plan to be at the Association of Idaho Cities Convention in Boise on June 15, the next regular Council Meeting was scheduled for Wednesday, June 22. REPORTS Councilman Swensen reported that he had attended a meeting about the 4th of July celebration in Idaho Falls (which will use a theme of "New Spirit-Century Three"), and approval of the Mayor and Council was indicated to a suggestion that the City participate with one entry in the parade and make a contribution of $100 for fireworks, with Coun- cilman Swensen to come up with a recommendation on what kind of vehicle is to be used for the City Officials to ride in for the parade if that choice is made. The City's Insurance Policy which is now being written by a new company was also mentioned. According to Councilman Anderson, the swimmin9 pool is to open for public swimming on Saturday, June 4, and the first session of swimming lessons will start on Monday, June 13. It was reported that Wheeler Electric has been given the order to install a timing device on the tennis court lights. Reference was made by Councilwoman Dille to a meeting of a group that is interested in forming a county library district, and she pointed out that there will be petitions going around for that. She mentioned that the Small Animal Control contract is not ready yet, and that some arrangements need to be worked out with the Sheriff for animal control coverage while the regular officer is on vacation. Councilwoman Dille requested advice from the Attorney concerning what action is needed to establish an official policy regarding sidewalks in new subdivisions in relation to lot sizes as recommended by the Planning and Zoning Commission and in conjunction with Section 11-27-9 of the City's subdivision ordinance. Regarding the Traffic Safety Commission, Mrs. Dille stated that the Commission Chairman, Ronald Speirs, was asked to be in attendance so that he could get some information about what is needed from the Traffic Safety Commission. Mayor Wehmann explained that the proposed traffic study may not be needed as it relates to parking in the streets since the problem seems to be under control, but that in the future new subdivision plats will be referred to the Traffic Safety Commission for a recommendation on what traffic signs are needed on the streets. Other areas mentioned where the Commission should make recommendations would be for the location of school cross- walks and stop signs for the new churc~parking lot west of Bittern Dr. Councilman Lee's report consisted of a final request for any additions to the list of cement repairs that are to be done this year, and a notice that the City dump truck should be left at Arnold Machinery for about four days as soon as possible to get the snow plow mounted. Engineer Butler reported that there has been a delay in calling for bids on the French drains in the Southwick Addition in order to work out the drainage for Midway Avenue north of Southwick Lane to 17th Street for a possible LQcal Improvement District as requested by a client of Davil Benton's engineering firm. Mayor Wehmann asked that the installation of the French drains go ahead as planned without further interruption. Re- garding a plan checking fee as provided for in the City's subdivision or- dinance, Engineer Butler recommended that developers be required to pay the City of Ammon the same amount that the City of Idaho Falls charges for reviewing plats under the Cooperative Subdivision Inspection Agree- ment. With reference to trench repairs which contractors have not taken care of satisfactorily, Engineer Butler noted that he will follow through 274 June 1, 1977 on the problem at Western and Sunnyside Road, and it was agreed, with some reservations expressed by the Mayor , that the City employees' should go ahead and patch the cuts across Sunnyside Road near Dal Avenue, since that aggangement had already been made wi th the, excavation contractor, with the cost to be billed to the construction company which built the new house at that location. A report by the City Clerk indicated that the General Fund checking ac- count balance is $46,145.83, and there are claims to pay "in the amount of $38,012.71, including a payment of $14,763.36 to Bonneville County on the law enforcement contract and $16,238.71 to Bonneville County on the 17th Street improvement project. I In response to information presented by Mayor Wehmann, it was agreed that the City should donate $15 toward the purchase of door prizes for this year's AIC Convention, and a motion was made by Councilman Swensen that Mayor Wehmann and Councilwoman Dille be allowed per diem expenses for one extra day in Boise since they will be attending special meetings the day before the convention is to start. The motion was seconded by Councilman Lee; voting was all in favor; motion carried. Mayor Wehmann mentioned that brochures furnished at no cost by the State Drought Commit- tee are being sent to residents of the City with their bills, and that everyone on City water service has received a booklet on energy conserva~ tion from the Federal Community Services Administration. 'With reference to city maintenance employees, Mayor 'Wehmann announced that Gordon Totten has given two weeks notice for leaving the City to take another job and that the Employment Office has asked if the City can use anyone on the CETA Summer Youth Program, and Councilman Swensen acknowledged that he still needs to make contact about the application under the CETA VI Program. Mayor Wehmann expressed appreciation for a chart on electricity and gas usage which was prepared by Office Clerk Aleen Jensen, and stated that this will be especially helpful in spotting troubles in the bil.lings from Utah Power & Light Company and Intermountain Gas Company. According to Mayor Wehmann, a letter has been drafted and will go out shortly to all of the banks in the area asking consideration OT establishing a branch bank in Ammon, a letter has been written to Keith Green of the State Highway Department to ask if half of the lights on 17th Street can be turned off, and contact will be made with the State Librarian in Boise week after next regarding availability of plans for a library building. It was noted by Mayor Wehmann that contact has not been made yet on a Chairman for the Ammon Day Celebration. I NEW BUSINESS Councilman Swensen mentioned that he had noticed a newspaper article stating that the School District may have to store books in the school hallways and stairwells due to a shortage of classroom space, and Mayor Wehmann said that he would bring this to the attention of the County Fire Department if it becomes necessary. Listed by Mayor Wehmann as a major item for the consideration of the Council at the next meeting was the matter of deciding some priorities on public works pro;ects in case funds become available; also it is necessary to start. working on the budget for the next fiscal year which will start on October 1, 1977. Claims were approved for payment. Councilman Swensen moved to adjourn; the motion was seconded by Councilman Lee; meeting adjourned at 9:40 P.M. . ~/. 4 . ~/'--I'dJ' -' (/~ ^ 1// 7-C.a 7,:, , 7_ jI MAYOR L%~_~? /(/ I CITY CLERK