Loading...
10042012CouncilMinutes CITY OF AMMON CITY COUNCIL MINUTES THURSDAY OCTOBER 4, 2012 AGENDA: CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL - AGENDA THURSDAY, OCTOBER 4, 2012 – 7:00 P.M. CALL TO ORDER: Mayor Steven Fuhriman at 7:00 p.m. Pledge of Allegiance – Councilmember Slack Prayer – Councilmember Coletti MINUTES: August 9, 2012, August 16, 2012, September 20, 2012 ITEMS FROM MAYOR: CONSENT AGENDA: Business License Accounts Payable – Exhibit A ITEMS FOR/FROM TREASURER: PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation) PUBLIC HEARINGS: None ACTION ITEMS: 1.Approve Engineering for Screen System at EIRWWA Sewer Plant 2.Award Bid for Underground Fuel Tank DISCUSSION ITEMS: 1.Trees in the right of way 2.EIRWWA sewer flow and screen system payment 3.3575 Brookfield rental amount 4.Misc. EXECUTIVE SESSION: 1.Personnel Evaluations - Idaho Code 67-2345 (1-b) 2.Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3.Pending Litigation - Idaho Code 67-2345 (1-f) MINUTES City Officials Present: Mayor Steve Fuhriman Councilmember Dana Kirkham Councilmember Rex Thompson Councilmember Brian Powell Councilmember Sean Coletti Councilmember Russell Slack Councilmember Brad Christensen City Attorney Scott Hall City Clerk, Administrator, Planning Director Ron Folsom Deputy Clerk Rachael Brown City Treasurer Jennifer Belfield City Engineer Lance Bates Public Works Director Ray Ellis City Officials Absent: None CALL TO ORDER: Mayor Steven Fuhriman opened the meeting at 7:00 p.m. at the City Hall building located at 2135 South Ammon Road. Councilmember Slack led the Pledge of Allegiance. Councilmember Coletti offered a prayer. 16 City Council Minutes 10-4-2012 Page of MINUTES: August 9, 2012: Councilmember Kirkham moved to approve the minutes, as presented. Councilmember Christensen seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Christensen – Yes, Councilmember Slack – Yes, Councilmember Thompson – Yes, Councilmember Powell –Yes, and Councilmember Coletti – Yes. The motion passed. August 16, 2012: Councilmember Kirkham moved to approve the minutes, as presented. Councilmember Christensen seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Christensen – Yes, Councilmember Slack – Abstain (Absent), Councilmember Thompson – Yes, Councilmember Powell –Abstain (Absent), and Councilmember Coletti – Yes. The motion passed. September 20, 2012: Councilmember Kirkham moved to approve the minutes, as presented. Councilmember Christensen seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Christensen – Yes, Councilmember Slack – Yes, Councilmember Thompson –Yes, Councilmember Powell – Abstain (Absent), and Councilmember Coletti – Yes. The motion passed. ITEMS FROM MAYOR: None CONSENT AGENDA: CITY OF AMMON BUSINESS LICENSE CONSENT AGENDA Thursday, October 4, 2012 License applications, carrying the required documents, pending approval of the City Council: GENERAL BUSINESS LICENSE: 1.NEWGENERAL BUSINESS LICENSE APPLICATION: A.E-Shop – Halloween Costumes – 3160 E 17th Street Ste. #170 2.RENEWALBUSINESS LICENSE APPLICATION: A. Ameriprise Financial – Finance – 3456 E 17th Street, Ste. #290 B. Deseret Book – Retail Sales – 3025 S 25th E C. Lane Bryant #4580, LLC. – Retail Sales – 3015 S 25 D. Orange Leaf – Restaurant – 2797 S 25th E E. Shoe Carnival, Inc. #364 –Retail Sales - 3303 S 25th E F. Teton Cleaners & Laundry – Cleaning Service – 3320 17th Street HOME OCCUPATION PERMITS: 1. RENEWAL HOME OCCUPATION PERMITS: A. A & B Productions – Entertainment – 1366 Ross Avenue B. Hobo Busters Inc. – Pest Control – 3962 Clearfield Lane CELL TOWER/CELL ANTENNAS LICENSE: 1. NEW CELL TOWER/CELL ANTENNAS LICENSE: A. Crown Castle USA, Inc. – Cell Tower – 4381 S 25th E ITINERANT BUSINESS LICENSE: 1. NEW ITINERANT BUSINESS LICENSE: A. American Gold, Silver and Coin – Itinerant Business – 927 Main Street Ste. B Grafton, Oh 44044 MASSAGE THERAPIST LICENSE: 1. NEW MASSAGE THERAPIST LICENSE: A. Gallew, Laura – Massage Therapist/Massage Envy – 3047 S 25th E B. Hay, David – Massage Therapist/IIMC – 3840 E Sunnyside Road CHILDCARE/CHILDCARE WORKER LICENSES: 1. NEW CHILDCARE/CHILDCARE WORKER LICENSES: A. Call, Caisa – Childcare Employee/Lighthouse Montessori School – 1675 Curlew Drive B. Schneider, Leah - Childcare Employee/Lighthouse Montessori School – 1675 Curlew Drive 26 City Council Minutes 10-4-2012 Page of 1. RENEWAL CHILDCARE/CHILDCARE WORKER LICENSES: A. Melodee’s Preschool/ Christensen, Melodee – Home Occupation Childcare – 4171 Forest Glen Drive B.Oops A Daisy Preschool/Shaw, Kymm – Home Occupation Childcare – 3823 Willow Ridge Drive C. Room to Bloom Preschool/Hernandez, Michelle – Home Occupation Childcare – 2179 Stafford Circle D. Savage, Katherine – Childcare Employee/Acorn Children’s Academy – 1619 Curlew Drive Business License: Councilmember Kirkham moved to approve the Business License Consent Agenda, as presented. Councilmember Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, Councilmember Slack –Yes, and Councilmember Christensen – Yes. The motion passed. Accounts Payable – Exhibit A: Councilmember Powell moved to approve the Accounts Payable – Exhibit A, as presented. Councilmember Kirkham seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Kirkham – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, Councilmember Slack –Yes, and Councilmember Christensen – Yes. The motion passed. ITEMS FOR/FROM TREASURER: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation) None PUBLIC HEARINGS: None ACTION ITEMS: 1. Approve Engineering for Screen System at EIRWWA Sewer Plant: Councilmember Coletti said at the last EIRWWA meeting they had talked about the need for a screen system which has been delayed for a year. Councilmember Coletti said the screen system is estimated to cost $636,000. Councilmember Coletti said there is no way that it can be paid for by the EIRWWA budget, the City of Shelley’s bond has been closed, and that those entities are looking at the City of Ammon to pay for the screen system because our bond is still open. Councilmember Coletti said the most immediate need is to design the screens at a cost of $60,000. Councilmember Thompson said he felt the screens should have been in the original plan. Husk Crowther, Forsgren and Associates explained that there are two separate sets of screens; a course screen and a fine screen. Husk said right now there are manual screens that are being raked and dried. Husk explained that Forsgren’s intension was to delay the course screens until train two. Councilmember Kirkham asked Husk if Forsgren assumed the City wouldn’t need the screens until it had the second train, but because there has been so much ragging have they determined we need it now. Husk said the ragging and the grease that attaches to the rags have pushed the need for the screens. Councilmember Kirkham said even though the City’s bond is still open, how we can make a case that the screens were part of the original project. Husk said last week, Sandy the Clerk for the City of Shelley was looking at how much of their reserves was needed to make the split. Husk said he gave Sandy an estimate that included 24% of the screen costs, and she is planning on using that much out of their reserves so the City of Ammon would not have to pay the full $636,000. Discussion ensued regarding the EIRWWA budget. Scott Hall said his understanding was that the screens were part of the original contract, but were pulled out. Scott said he thought there was also a problem with odors at the plant. Husk said yes, the odors are associated with the screen problem. Councilmember Kirkham asked Ray Ellis about the grease and the ragging at the treatment plant. Ray said Forsgren has set a specification of 25 parts per million and the City has not exceeded the specifications. Ray said he doesn’t feel the screens are needed. Discussion ensued regarding the impact of the restaurants in the City with regards to grease and ragging. Councilmember Kirkham asked Lance if he thought someone was dumping in the sewer system. Lance said he wished he could prove otherwise, but something is happening in between York Road and the lift station at the plant. Scott said he feels just as the Cities need to have ordinances to regulate the rates, they also need ordinances with significant penalties for anybody who dumps into the system and is not connected; because this is theft. Husk said they have created something like that, but have called it a policy. Councilmember Kirkham said this is an argument for moving toward a district, because then the Region would have enforcement powers and wouldn’t be dependent on each entity. Councilmember Kirkham asked the Council what their thoughts are about moving forward with the screen system. Councilmember Christensen said he didn’t feel good about it without first speaking with Dave Noel of Forsgren. Councilmember Slack said he is 50/50. Councilmember Thompson said he wants to know what the actual grease numbers are at the Region. Councilmember Powell wants to know what is going on at the York Road metering station. Councilmember Coletti said he feels it would be a good idea to wait for more information, but ultimately the Council needs to make a decision. Councilmember Kirkham asked Husk to come to the next work session with more information about the grease content, and the screen design. Husk will let Dave Noel know that the Council would like him to attend the next work session. Councilmember Powell asked the Council if they 36 City Council Minutes 10-4-2012 Page of wanted to move forward with the water line design. Councilmember Kirkham said the water line would eliminate the problem with the water truck that has had problems with seizing. Councilmember Christensen said the Region needs the water right now regardless of whether the Council decides to move forward with the screen system. Husk said the desire expressed at the Intermediary Regional meeting was to proceed with the water line design for $60,000. Husk said there was additional grant funding received from the Army Corps of Engineers in the amount of $42,000 that is earmarked for design. Councilmember Slack moved to approve the design services of $60,000 for the Screen System at EIRWWA Sewer Plant. Councilmember Powell seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Kirkham – Yes, Councilmember Thompson –Yes, and Councilmember Christensen – Yes. The motion passed. 2. Award Bid for Fuel Tank: Ron explained that as part of this bid, there is a disclosure from Ray Ellis that he is related to a person whom has a minority interest in the company that is proposed to be awarded this bid. Ron said Scott Hall didn’t feel there was a conflict of interest, but it was disclosed at the bid opening and here at the Council meeting. Councilmember Kirkham said she wanted to clarify that the Council opened this bid to anyone that is qualified to bid. Councilmember Kirkham said she asked Ray to put together some numbers regarding how the fuel tank would benefit the City. Ray said he wanted to clarify that the fuel tank is not underground as the Agenda states; it is an above ground system. Ray explained the City would save on fuel costs, because the City would be able to deduct the federal and state fuel tax, and would save approximately $10,000 per year. Ray feels the tank gives the City enough capacity to ride out the Memorial Day, and Fourth of July fuel spikes. Councilmember Kirkham said it saves us a lot of money and can be used in emergency situations as well. Councilmember Powell said he likes the convenience. Fire Chief Stacy Hyde said the benefit to the Fire Department is, it is a reserve in case there is a great need in the community, the Fire Department won’t have to sit behind everyone at the local gas station, and it will give us our own reserve that nobody else can get to. Scott Hall said the City of Idaho Falls and Bonneville County put in their own facility behind the Bonneville County jail. Councilmember Christensen asked if there were any other ancillary costs in order to finish the fuel station. Ray said his department would handle the electrical work, and the fuel cards would come with the system. Councilmember Kirkham moved to award the bid for the Fuel Tank to LEPCO in the amount of $66,557.56. Councilmember Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, Councilmember Slack –Yes, and Councilmember Christensen – Yes. The motion passed. DISCUSSION ITEMS: 1. Trees in the right of way: Ron displayed photos of trees in the right of way on City property. Ron said the issue is that for years the City hasn’t done any enforcement in our swales and people have put grass, rocks, and trees. Ron said some of these trees are pretty big. Councilmember Kirkham said for years the Council encouraged trees in the swales to absorb the excess water. Ron said as long as we enforce that property owners must maintain the trees in the swales. Ron said the issue is when they plant these and don’t maintain them; at what point do you tell the 96 year old woman that she has to maintain the trees or cut them down. Councilmember Powell asked what the ordinance said about trees in the right of way. Ron said we don’t have a policy adopted by ordinance, but the right of way policy states that it is grass. Lance said if there is a sight triangle problem, we have addressed it as such. Councilmember Coletti said he couldn’t see oncoming traffic until he pulled into intersection. Discussion ensued regarding the visibility at intersections that have sight triangle problems. Tom Hunsaker, 2925 Carolyn said at the last meeting the Council adopted the BMPO Access Management Plan, and its safety triangle is 17 feet by about 200 feet so that gives you a lot more leeway with these types of things. Councilmember Slack suggested trying to keep the 15 foot mark clear, and make sure the home owners are keeping the trees trimmed. Councilmember Kirkham said they don’t have to tear the trees out; they just have to keep them trimmed at 7 feet. Lance explained that MUTCD standards require signage that is installed to be seven feet above natural grade. Councilmember Thompson said along Memorial Drive in the City of Idaho Falls, the trees are trimmed up high and it looks very nice. Councilmember Slack said he would encourage trees and greenery, but would like to see the 30 feet safety triangle clear of obstructions. The Council’s direction was to encourage the homeowner to keep the trees trimmed for visibility. Councilmember Thompson said his problem with trees in the sight triangle is that eventually they get to be two feet across and we need to nip that in the bud and not allow trees in the sight triangle. Ron said he is in the process of modifying Title 10 and he could add a condition to swales that they have to keep the trees trimmed above seven feet and the trunk diameter can’t be over 12 inches, and that would give us an ordinance that we can enforce. Councilmember Slack said to address the issue in Title 10, but have some instruction for people to trim their trees right now. Councilmember Powell feels part of the issue is that people don’t realize that it is City property. 46 City Council Minutes 10-4-2012 Page of 2. EIRWWA sewer flow and screen system payment: Lance displayed a graph of spike events in the sewer flows over the last several weeks which included Labor Day. Councilmember Thompson asked where the spikes are. Lance said the readings come from the York Road metering station, and these spikes were reported to occur every Tuesday, but the only time a spike was seen at the station was the day after Labor Day. Councilmember Powell feels that someone is illegally dumping down a manhole. Ray said the data he has seen at the lift station at the plant is less than 25 parts per million and what they are seeing at the lift station is a lot different than what they are seeing at York Road. Ray said this is a problem that is going to accumulate and will continue to accumulate. Ray said what is going to the plant does not exceed the specification that Forsgren has set. Scott asked Lance why he has to go manually pull the data from the York metering station. Councilmember Kirkham said according to Forsgren, to be able to put in the software and modify the radio tower would cost $50,000. Lance said that still hasn’t happened and when he met with Randy last week he said it would be $12,000 to have additional height on the radio tower to get the signal out to the treatment plant. Lance said he is the only one looking at that data and he doesn’t think anybody has looked at the data at the lift station or the meter right next to Rocky Mountain Power. Lance said he thinks he has a key to the lift station, and he can try to download the flow data. Lance said it should have six weeks of data. Councilmember Powell said Lance will just need to remember to check it at least every six weeks. Discussion ensued regarding the sewer flows and the meter stations. 3. 3575 Brookfield rental amount: Ron said he wanted to verify the rent amount for 3575 Brookfield would be $1,200 per month. Ron said he would recommend cleaning the carpet in the living room upstairs. Council agreed to the rental amount. Councilmember Kirkham will contact Leslie Folsom about managing the property. 4. Misc.: Lance updated the Council regarding BMPO (Bonneville Metropolitan Planning Organization). Lance said yesterday the Technical Advisory Committee met and spoke about the MOU. Lance explained that because of the comments that came back from the City of Ammon and the City of Idaho Falls being significantly different; it basically came to the conclusion that each entity would go back to their perspective Council’s and try to pass a resolution or adopt the use of the Access Management Plan without the MOU. Councilmember Kirkham asked why an MOU was required for that. Lance said it is not required. Ron said someone in the Technical Advisory Committee suggested it, but no one wants it. Councilmember Kirkham said there isn’t enough time to create an acceptable MOU before this needs to be resolved. Councilmember Kirkham said to go ahead and prepare the resolution. Lance said the policy board will be meeting next Wednesday the 10th at 3:30 p.m. and said that it is very important the Mayor to be in attendance. Ron said the Parks Director Ken Knoch has been appointed to be the chairman or co-chair for the Idaho Lands Resource Coordinating Council. Ron explained that it is a state wide organization that is broken up into districts, but Ken would be the chairman of the entire State. Ron said he believes it is a two year appointment. Councilmember Kirkham said she had heard from Garret of HK Contractors and he would like to set up mediation for any day next week after 3:00 p.m. Councilmember Coletti sent a reminder out regarding completing articles for the newsletter. Councilmember Coletti said a friend of his owns a water damage restoration company and he would like to find a family in financial need that has had water damage to their home, and repair the damage for them for free. Councilmember Coletti asked if the Council knew of anyone that was in need of that service. Councilmember Kirkham asked Ron about the homes that were flooded in Cortland Ridge. Ron said there was one in particular, but the owner has moved away from the area. Rachael explained that during the ICCTFOA (Idaho City Clerks Treasurers Finance Officers Associations) Conference there were many classes regarding agendas and meetings. At one particular meeting business licenses were discussed, and it was said that because there are procedures in place for staff to approve business licensing, the Council would only be approving liquor licensing. Scott Hall said any appeals or revocations would still come to the Council. Councilmember Thompson requested the Council still see a report of the business licenses that staff has approved. Council would like a monthly report to see what businesses are new and renewing. Rachael said at the first Council meeting of the month, she will present a report to the Council on any new and renewal businesses that were approved by staff the prior month. Stacy Hyde reported the Fire department will be conducting a live fire burn this weekend. Stacy said he received a coupled of donations that allowed the Fire Department to build a one room house next to the Ard Facility. There will be 15 to 20 burns per day and if any of the Council would like to participate it will be held Saturday and Sunday 10 a.m. to 5:00 p.m. Stacy reported that during the MDA fill the boot drive, the Ammon Fire Department was able to raise $22,800. The City of Idaho Falls Fire Department raised $22,300. Stacy asked the Council if they would contact Zach Kyle from the Post Register about writing an article regarding the amount raised, and to thank the City of Ammon citizens for all their donations. 56 City Council Minutes 10-4-2012 Page of EXECUTIVE SESSION: 1. Personnel Evaluations - Idaho Code 67-2345 (1-b) 2. Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3. Pending Litigation - Idaho Code 67-2345 (1-f) Councilmember Kirkham moved to adjourn into executive session pursuant to Idaho Code 67-2345 (1- f & c). Councilmember Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, Councilmember Slack –Yes, and Councilmember Christensen – Yes. The motion passed. The meeting adjourned at 9:00 p.m. __________________________________________________ Steven Fuhriman, Mayor __________________________________________________ Ron Folsom, City Clerk 66 City Council Minutes 10-4-2012 Page of