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Council Minutes 07/20/2006 CITY OF AMMON CITY COUNCIL MINUTES THURSDA Y, JULY 20, 2006 The meeting was called to order by Mayor Ard at 7:30 p.m. in the City Building, 2135 South Ammon Road, Ammon, Idaho, with the following City Officials present: Mayor C. Bruce Ard Councilmember Lee Bean Councilmember Randy Waite Councilmember Rex Thompson Councilmember Dana Kirkham City Attorney Brian Tucker City Administrator Bruce Rose City Engineer Bill Manwill City Clerk/Treasurer Diane Gempler City Officials Absent: City Planning Director Ron Folsom City Attorney Scott Hall Councilmember Bean led the Pled2e of Alle2iance to the Fla2 and, Councilmember Thompson offered a prayer. Minutes June 21. 2006 and July 6. 2006: Incomplete Items From the Mayor: None Consent A2enda: None PUBLIC HEARINGS: None PUBLIC COMMENT - ITEMS NOT ON AGENDA: None ACTION ITEMS: Cotta2es Update/Deadline Reviews/Bond Status: George McDaniels reported that the main roadwork has been completed. City Engineer Bill Manwill reported that the cross drains were not completed. Mr. McDaniels assured the Council that the overlay patches, cross drains and other finishing work will be completed during the next week. Conditional Use Permit. District #93 Extension of Modular Buildin2s at Ammon Elementary.: Roger Hill presented the request for School District 93 and answered council's questions. As growth is expected to continue, two new schools projected in the next 2-3 years. The Council discussed the request. Councilmember Kirkham motioned to extend the Conditional Use Permit for the two modular units at Ammon Elementary through August 2008. Councilmember Thompson seconded. Roll call vote: Councilmember Kirkham - Yes, Councilmember Thompson - Yes, Councilmember Bean - Yes. The motion carried. Bridl!ewater Amended Preliminary Plat: Planning and Zoning Member Tom Hunsaker presented slides of the vicinity and the proposed amended preliminary plat. Planning and Zoning has recommended approval as presented. Alan Cunningham, 1020 Lincoln Road, presented the request for the developer. The proposed changes to the preliminary plat are to accommodate a possible school site in the development. The developer and school district representatives have reviewed several layouts and agreed upon the changes presented. Roger Hill answered the Council's questions regarding the school district's ideas for the property. The Council discussed the proposed preliminary plat amendment. The parties were informed that access to Lincoln Road will be required at the time the Final Plat is brought to the Council. City Council Minutes 07/20/2006 -- I Councilmember Bean motioned to approve as presented. Councilmember Kirkham seconded. Roll call vote: Councilmember Bean - Yes, Councilmember Kirkham - Yes, Councilmember Thompson - Yes. The motion carried. Woodland Hills Subdivision Rezone - RP-A to R-I and RP-A to R-I: Planning and Zoning Member Tom Hunsaker presented slides of the vicinity, current zoning and the proposed zoning. Planning and Zoning has recommended approval as requested. Alan Cunningham, 1020 Lincoln Road, presented the request for the developer. The requested rezone is to ensure that there are not any split-zoned lots in Division #6, which is in the final platting stage. Councilmember Bean motioned to approve the Woodland Hills rezones as requested. Councilmember Thompson seconded. Roll call vote: Councilmember Bean - Yes, Councilmember Thompson - Yes, Councilmember Kirkham - Yes. The motion carried. Willow Creek Woodworks Site Plan: Planning and Zoning Member Tom Hunsaker presented slides of the vicinity, current zoning and the proposed preliminary site plan. Planning and Zoning has recommended approval as presented. Alan Cunningham, 1020 Lincoln Road, presented the preliminary site plan for the developer. The Council reviewed the site plan. Councilmember Kirkham motioned to approve the Willow Creek Woodworks Preliminary Site Plan as presented. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham - Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes. The motion carried. Burr Veterinary Site Plan: Planning and Zoning Member Tom Hunsaker presented slides of the vicinity, current zoning and the proposed preliminary site plan. Planning and Zoning has recommended approval as presented... Alan Cunningham, 1020 Lincoln Road, presented the preliminary site plan for the developer. The parking exceeds the number of stalls required by code. There is space in the site plan for possible future expansion or a second office building. The applicant is aware that an additional business on the site will increase the number of parking stalls required, possibility limiting the types of business that would be allowed. The Council reviewed the site plan. The developer's representative was reminded that Briarcreek is to be completed from Ammon Road to the west in conjunction with this project. Councilmember Thompson motioned to approve the Burr Veterinary Preliminary Site Plan as presented. Councilmember Bean seconded. Roll call vote: Councilmember Thompson - Yes, Councilmember Bean - Yes, Councilmember Kirkham - Yes. The motion carried. Woodland Hills Division #6 Final Plat Planning and Zoning Member Tom Hunsaker presented slides of the vicinity, current zoning and the proposed Final Plat Alan Cunningham, 1020 Lincoln Road, presented the preliminary site plan for the developer. There are not any changes from the preliminary plat. Councilmember Bean motioned to approve the Woodland Hills Division #6 Final Plat as presented. Councilmember Kirkham seconded. Roll call vote: Councilmember Bean - Yes, Councilmember Kirkham - Yes, Councilmember Thompson - Yes. The motion carried. Resolution 2006-007 Adoption of National Incident Manae:ement System: Fire Chief Stacy Hyde presented the resolution and explained that it needs to be formalized in order for the City to be eligible for federal funding. The National Incident Management System is already in use by the department. Councilmember Kirkham motioned to adopt Resolution 2006-007 National Incident Management System. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham - Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes. The motion carried. Ordinance #399 Amendine: Title 8, Chapter 8 Rie:ht of Ways: City Administrator Bruce Rose reported that the Council approved the amendments to Title 8, Chapter 8, following the public hearing held on July 6, 2006. Ordinance #399 has been prepared to finalize the amendments. Councilmember Thompson read Ordinance #399, AN ORDINANCE AMENDING TITLE 8, CHAPTER 8 MAINTENANCE AND CONSTRUCTION OF SIDEWALKS AND CURBS by title and motioned that City Council dispense with the rule requiring the reading of the ordinance on three different days and that the three readings be waived. Councilmember Bean seconded. Roll call vote: Councilmember Thompson - Yes, Councilmember Bean - Yes, Councilmember Thompson - Yes. The motion carried. Councilmember Thompson read Ordinance #399, AN ORDINANCE AMENDING TITLE 8, CHAPTER 8 MAINTENANCE AND CONSTRUCTION OF SIDEWALKS AND CURBS by title and motioned that CityNCouncil adopt Ordinance #399 as an ordinance of the City of Ammon on its third and final reading. City Council Minutes 07/20/2006 -- 2 Councilmember Kirkham seconded. Roll call vote: Councilmember Thompson - Yes, Councilmember Kirkham - Yes, Councilmember Bean - Yes. The motion carried. Proposed City Lots. Ouail Ride:e #7. Villas #1. and Founders Point #1: Tom Hunsaker presented slides of the locations. The Lot in Quail Ridge #7 is to be designated for a park; the Lot in the Villas # 1 is to be designated for a well and fIre station, and the Lot in Founders Point #1 is to be designated for a water tank. The Council discussed the proposed lots. Councilmember Kirkham motioned to accept the lots proposed & direct staff to proceed with recording of the warranty deeds, with the condition that if the Lot in Founders Point is not used as public property the subdivision covenants will attach. Councilmember Thompson seconded. Roll call vote: Councilmember Kirkham - Yes, Councilmember Thompson - Yes, Councilmember Bean - Yes. The motion carried. Preliminary 2006-2007 Bude:et: Councilmember Bean reported on the preliminary budget. The Council reviewed the budget and made several adjustments. Councilmember Bean motioned to approve the preliminary budget, with changes noted, for publication in the budget hearing notice. Councilmember Kirkham seconded. Roll call vote: Council member Bean - Yes, Councilmember Kirkham - Yes, Councilmember Thompson - Yes. The motion carried. DISCUSSION ITEMS: Rie:ht-of-Wav Enforcement Policy: City Administrator Bruce Rose asked the Council to be thinking of how they would like staff to approach enforcement of the right-of-way codes as amended, for discussion at a future date. Facsimile Sie:natures: Councilmember Bean asked the Council to consent to having facsimile signatures to print directly onto checks. Caselle has been contacted and programming of the signatures into the check print function is included under the annual support agreement. Appropriate forms have been obtained from Key Bank. The Council discussed the recommendation. It was determined to establish the facsimile signatures. Mayor Ard and Councilmember Kirkham will provide signatures to be programmed into the system. Staff was instructed to process the necessary paperwork to establish the signature system. Miscellaneous: Councilmember Kirkham reported that the Sheriffs Department has asked for more speed limit signs on 2151 South. The Sheriff has indicated that there is grant funding available for portable radar signs, it is recommended that the City apply for the grant funding. If received, the portable radar signs would be the property of the City, eliminating the need to share the units owned by the county. Councilmember Kirkham reported that the Fire Department needs to replace the brush truck which burned last September. Under the terms of the grant the Fire Department used to purchase the truck in September 2005, which was set up as a brush truck (fIre suppression vehicle) the truck may only be used to transport equipment, not as a fIre suppression vehicle. The suppression equipment has been removed from the truck. City Administrator Bruce Rose presented the plan for the initial crosswalk installation for Sunnyside at Stonehaven. The plans are as drawn by Tom Hardy and approved by CE Bill Manwill. Staff was instructed to proceed. Councilmember Bean motioned to adjourn to executive session to discuss a legal and personnel issues. Councilmember Thompson seconded. All in favor, the motion carried. The meeting adjourned at 10:00 p.m. ~/,~~ Diane B. Gempler, Clerk/Treasurer City Council Minutes 07/20/2006 -- 3