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Council Minutes 10/19/2006 CITY OF AMMON CITY COUNCIL MINUTES THURSDAY OCTOBER 19, 2006 AGENDA: CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL THURSDAY, October 19,2006 AMENDED AGENDA CALL TO ORDER: Mayor Bruce Ard at 7:30 p.m. A. B. Pledge of Allegiance - Councilmember Kirkham Prayer - Councilmember Thompson MINUTES: October 5, 2006 ITEMS FROM MAYOR: None CONSENT AGENDA: None PUBLIC HEARINGS: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA ACTION ITEMS: A. Cottages Repair Project - Chip seal escrow account B. BungalowlBrennan Place drainage proposal C. S~iew Electric extension request - Traffic signal project-Progress payment D. 17 Street/Trailwood Re-Zone - RI and C I to CC I E. 17th St. circle vacation request F . Woodbury Amended annexation agreement G. Award Family Care Center water line extension and lift station projects H. Authorized vehicle purchase DISCUSSION ITEMS: A. Old Bonneville County landfill B. Miscellaneous MINUTES The meeting was called to order by Mayor Ard at 7:30 p.m. in the City Building, 2135 South Ammon Road, Ammon, Idaho, with the following City Officials present: City Officials Present: Mayor Bruce Ard Councilmember Randy Waite Councilmember Rex Thompson Councilmember Dana Kirkham City Planning Director Ron Folsom City Administrator Bruce Rose City Engineer Bill Manwill City Attorney Scott Hall Deputy City Clerk Lisa Jones City Officials Absent: Councilmember Lee Bean City Council Minutes 10/19/2006 -- I Councilmember Kirkham led the Plede:e of AUee:iance to the Flae: and, Councilmember Thompson offered the J!!:!m. MINUTES October S. 2006: Councilmember Kirkham motioned to approve the October 5, 2006 minutes with the following changes: removing the time of arrival 7:50 next to her name and putting it next to Councilmember Bean and stating that they went into executive session for personnel reasons. Councilmember Thompson seconded. Roll call vote: Councilmember Kirkham - Yes, Councilmember Thompson - Yes, Councilmember Bean - Yes, and Councilmember Waite - abstained due to his absence 10/5. The motion carried. ITEMS FROM MAYOR: Acknowledgement of the Scouts - not enough packets to go around but advised that there will be additional copies available next week, if they would like to drop by. CONSENT AGENDA: None PUBLIC HEARINGS: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: None ACTION ITEMS: A. Cottae:es Reuair Proiect - ChiD Seal Escrow Account: City Administrator Bruce Rose reported that an escrow account had been set up since it was too late in the year to do the chip seal. It will be scheduled for next summer as a city project. We do have $60,000 currently in an escrow account but it was decided to leave these funds as is. Discussion was held between council and Terrick (representative from Foothills Properties) concerning the two HK bids for the chip seal. It was determined that 1 Y:z times the bid of $24,000 will be needed to protect against inflation next year. Councilmember Kirkham made the motion to approve the cottages chip seal escrow account at $36,000 payable by 10/23/06. Councilmember Thompson seconded. Roll call vote: Councilmember Kirkham - Yes, Councilmember Thompson - Yes, Councilmember Waite - Yes. The motion carried. B. Bunl!alow/Brennan Place Drainal!e Proposal: City Engineer Bill Manwill met with some residents with Councilmember Kirkham and Mountain River. At this time, Mountain River is working on some alternatives to solve the problems including Fieldstone and Lindee. Councilmember Kirkham stated they indicated that there would be a proposal by the November work session with piping water out and putting in linear French drains. This would probably happen in the summer, however, Steve's property would be done in fall. Josh Wheeler, 5072 Brennan Bend his major concern was waiting for spring with the amount of water in the swales. Councilmember Kirkham explained that the timing of the weather and the necessity of the bidding project pushed this into spring. City Engineer Bill Manwill cautioned that proceeding ahead without the alternatives from Mountain River might lead to heading in a direction different than what their alternatives might recommend. Mayor Ard suggested that we get some estimates as to the costs. City Engineer Bill Manwill stated that this could be done by staff, however, staff's time is pretty full now. City Attorney Scott Hall inquired if Mountain River has been asked to participate since they were the engineer. Councilmember Kirkham said their argument is that they build to a standard we allowed. Brooke Magleby, 5360 Lindee Lane stated that we allowed a 6 inch swale and now We have 12 to 18 inch swales. Councilmember Kirkham stated that some of the gas lines are not deep enough for even a 6 inch swale and that the gas company has come out to lower some of the lines. City Engineer stated that Mountain River would take their alternatives, show them to contractors and that's where their cost estimates would come from. Dave Thueson, 5058 Brennan Place questioned the easements. Councilmember Kirkham stated that the most logical solution was piping it back through his yard to the other French drains on Stafford. He doesn't know how willing he is to do this. Councilmember Kirkham stated there are other options being worked on by Mountain River. She stated to the Southwick's to wait on their swale since it would probably be tom out with the new options. C. Skvview Electric Extension Rtuuest - Traffic Sil!nal Proiect - Prol!ress Payment: City Administrator Bruce Rose clarified two situations that have appeared recently with this project. 1. Peak - manufacture of the control box said there will be a delay in delivering the control cabinet. He reminded Marcus and Paul that the contract provides for liquidated damages of $500 per day from the completion date of the project which is 21 days after the delivery and acceptance of the poles. 2- Poles arrived Monday but 3 of the 4 poles are not straight. City Council Minutes 10/19/2006 -- 2 Options are to reject the candelabras and have them remade or have them straightened here in town but its unsure if this can be done or if it will damage the integrity of the steel. We would only do this if it was guaranteed in writing and that the manufacturer will still take responsibility. Mayor Ard wants them to ftx them locally or ship us new ones not wait for old ones to get back to them. We want straight candelabras. Council inquired as to which is the better arm. Bill stated that the curved arm would give more clearance. Discussion was done concerning keeping the 3 curved arms and working on the straight one. We need to know if they were damaged in transit or manufactured as curved. Final decision was to bend the straight one to match the curved ones if it can be done successfully and that the manufacture will still warranty the pole after straightening. City Administrator Bruce Rose explained that there was a progress payment invoice requesting an additional payment for the work that has been performed to date. City Engineer Manwill said he has inspected the request and the work has been performed. The request is for an additional payment of $ 14,662.69 to Skyview. Councilmember Waite motion to approve the Skyview bill of$14,662.69 as an interim payment on the Ammon/17th Street Light Project. Councilmember Thompson seconded. Roll call vote: Councilmember Waite- Yes, councilmember Thompson - Yes, Councilmember Kirkham - Yes. The motion carried D. 17th Streetlfrailwood Re-Zone - Rl and Cl to CC1: City Planning Director Ron Folsom stated that there are two separate parcels - one on the comer of Trailwood and 17th running north and south towards Chasewood and one west of Rex's. The properties are currently zoned C-I and R-I (where the 3 houses are). The request is to change the zoning to CC.I on all the properties. Tom Hunsaker stated that P&Z felt that it made sense along 17th Street. Council discussed in detail the differences between C 1 and CC I. Councilmember Kirkham made the motion to approve the 17th StreetJTrailwood Rezone from RI and CI to CCI. Councilmember Waite seconded. Roll call vote: Councilmember Kirkham - Yes, Councilmember Waite - Yes, Councilmember Thompson - Yes. The motion carried. E. 17th Street Circle Vacation Reouest: City Planning Director Ron Folsom stated it's basically the same property. Major Ard stated that we don't want to keep it. Councilmember Thompson inquired if there would be compensation for the land. Tom Hunsaker stated that it's just dirt with no improvements on an unbuildable lot of no value. Attorney Scott Hall said that we were just vacating the plat because we can no longer build on those properties. Councilmember Kirkham made the motion that we approve the vacation of the 17th Street Circle. Councilmember Waite seconded. Roll call vote: Councilmember Kirkham - Yes, Councilmember Waite- Yes, Councilmember Thompson - Yes. The motion carried. F. Woodbury Amended Annexation Al!reement: Mayor Ard explained that we are doing this in exchange for a place to put the water and sewer lines for the City. Per Ron Folsom, City Planning Director, the water will go down Hitt Road in their 30 foot landscape strip. Considerable discussion ensued concerning the traffic light but concluded that these agreements were already made and could not be changed. The agreement will be 5 - 6" main water line connections and 5 main sewer line connections in exchange for our easements on water/sewer lines. Per Ron Folsom, Woodbury would sell us the easement at $2.50 sq. ft. but this would only be the easement along Hitt and we are possibly getting two easements - the water along Hitt and the sewer wherever we need it. The concession for easements are approximately $166,500 and to purchase the two easements would run approx. $260,000. Councilmember Waite made the motion to accept the Woodbury Amended Annexation Agreement with clariftcation that the water lines in SC7 be limited to a 6" main line each. Councilmember Thompson seconded. Roll call vote: Councilmember Waite - Yes, Councilmember Thompson - Yes, Councilmember Kirkham - Yes. The motion carried. G. Award Familv Care Center Water Line Extension and Life Station Proiects: City Administrator Bruce Rose made the presentation explaining that we have verbal agreements to take the water line from Well 10 to the East. HK indicated that they are still interested in the project at their stated bid of $717,000. Weare still under the umbrella to be reimbursed with the Department of Commerce grant. The grant is for $500,000, the line will go from Township to Ammon Road, and Sunnyside and Hitt and hook into Eagle and Woodland Hills. Per Bill Manwill, the permit for Well 10 has been applied for. Ron Folsom suggested that we raise the frontage fees to at least $60.00. Per Bruce Rose, HK will start this Fall. Scott Hall approved the contract earlier this week. Councilmember Kirkham made the motion to award HK the Family Care Center Line Extension and Lift Station Project and authorize the Mayor to sign accordingly. Councilmember Waite seconded. Roll call vote: Councilmember Kirkham - Yes, Councilmember Waite - Yes, Councilmember Thompson - Yes. The motion carried. City Council Minutes 10/19/2006 -- 3 H. Authorize Vehicle Purchase: Mayor Ard presented prices on two % ton work pickups - one for public works and one for animal control. The prices varied from $20,700 to $25,900 depending on whether they were extended cab or crew cab. Mayor Ard mentioned that the pickup from Erickson Pontiac was built heavier in the front in order to handle a snowplow. He liked the idea that Animal Control could use this vehicle to plow the roads while he was doing animal control. Council inquired if we could get two of these and have public works plow also. Councilmember Thompson made the motion to authorize the Mayor to purchase two % ton pickups from Erickson Pontiac GMC with a purchase price of under $21,000. Councilmember Waite seconded. Roll call vote: Councilmember Thompson - Yes, Councilmember Waite - Yes, Councilmember Kirkham - Yes. The motion carried DISCUSSION ITEMS: A. Old Bonneville County Landfdl: Mayor Ard stated that the County Commissioners contacted him concerning a piece of property that the County owns that is on the West Edge of Founders Point and South of Sunnyside. The commissioners asked if we would be interested in the property, if they cleaned it up and gave it to us. Bruce Rose stated that it's approx. 15.76 acres with no access from Sunnyside. Bruce Rose is concerned with access and environmental issues. Bill Manwill stated that it was an old Idaho Falls dump in the 1960's. Scott Hall said if they wanted to clean it up and do a Phase 1 and Phase 2 Environmental Audit so that we know we aren't accepting any liability then maybe we could look at it but absent that he wouldn't. Bill Manwill's understanding is that they would do a quit claim with no warranty. City Administrator Bruce Rose will contact them and politely decline. B. Miscellaneous: Councilmember Kirkham, after talking with Paul Scoresby about the water situation on the hill, wants to seriously consider bonding in February for the water tank since our portion will still be $3 million dollars after the developer's contribution. Councilmember Kirkham stated the incubation on mosquitoes is 2 - 4 days depending on the type and time of year. So the standard would be 48 hours. She talked with Roger Christensen concerning the mosquito abatement program at the county and she feels we are ahead of them. They have considered an abatement program and would be willing to talk with us concerning moving forward on an abatement program but prefers not to do it until we can prove that there's a significant problem in Bonneville County. Councilmember Thompson said that you are more likely to get struck by lightening than to die of West Nile virus. Kirkham feels that we should at the very least have the tablets available to the residents for their standing water. City Administrator Bruce Rose inquired concerning the bond election for the water tank. Mayor Ard wanted us to talk with Ted Hendricks to see if there was any economic help on the project. Council advised staff to proceed with as fast as possible. Councilmember Kirkham suggested February since we are doing the six person council election at this time. Councilmember Thompson mentioned the discussions at the work session with Robert Suitter in regards to an LIO to put John Adams and Curlew through. Thompson was wondering if it would be cheaper to pay up front and access frontage fees to get the money back. Council discussed in depth and wondered ifnew development should be putting it in instead ofLIO. Engineer Bill Manwill questioned the council on what kind of sewer study the council required. Bill can advise us as to the size, location and layout of lines but if we need pricing then we would need to go to an outside source. Councilmember Kirkham advised Bill to give the council what he can do. Tom Hunsaker inquired if public works could look at the drains by Avocet and Teton to see if they are plugged. Councilmember Kirkham advised to have this checked. Councilmember Thompson motioned to adjourn to executive session for personnel reasons. Councilmember Waite seconded. All in favor, the motion carried. The meeting adjourned at 9:45 p.m. ,~ City Council Minutes 10/19/2006 -- 4