Loading...
05152008CouncilMinutes CITY OF AMMON CITY COUNCIL MINUTES THURSDAY, MAY 15, 2008 AGENDA : CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL AMENDED AGENDA THURSDAY, MAY 15, 2008 - 7:30 P.M. CALL TO ORDER: Mayor Bruce Ard at 7:30 p.m. Pledge of Allegiance – Councilmember Waite Prayer – Councilmember Kirkham MINUTES: April 3, 2008 ITEMS FROM MAYOR: CONSENT AGENDA: Business License Accounts Payable – Exhibit A PUBLIC HEARINGS: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: ACTION ITEMS: th 1.Comprehensive Plan Map Change – North and South of 17 Street & East of Ammon Road (P&Z Hearing #2008-004 and 2008-012) 2.Rezone – West States Storage – R2 to C1(P&Z Hearing #2008-005) 3.Preliminary Plat – West States Storage Div. 1 4.Final Plat – West States Storage Div. 1 5.Site Plan – West States Storage 6.Rezone – Wanda Street – R3A to RP (P&Z Hearing #2008-015) 7.Rezone – Dove’s Landing – C1 to R1A, R1A to C1, R1A to RPA, RPA to C1, RPA to R1A (P&Z Hearing #2008-016) 8.Preliminary Plat – Dove’s Landing (P&Z Hearing #2008-016) 9.Rezone – 3200, 3210, 3220 Romrell – R1 to R1A (P&Z Hearing #2008-017) 10.Preliminary Plat – Sunnyside Maverik 11.Final Plat – Sunnyside Maverik 12.Site Plan – Sunnyside Maverik 13.Preliminary Plat – East ID Commerce Div. 4 14.Final Plat – East ID Commerce Div. 4 15.Site Plan – East ID Commerce 16.Amended Plat – Walgreens Div. 1 17.Site Plan – Walgreens Div. 2, Block 1, Lot 3 18.Hawks Landing Amendment to Development Agreement for Will Serve Letter (Ron) 19.Resolution 2008-005 (Water Proclamation) 20. Approval - Technology Use Policy (Dana, Brian, Bruce Patterson) DISCUSSION ITEMS: 1.Misc. MINUTES The meeting was called to order by Mayor Ard at 7:33 p.m. in the City Building, 2135 South Ammon Road, Ammon, Idaho, with the following City Officials present: City Officials Present: Mayor Bruce Ard Councilmember Lee Bean Councilmember Rex Thompson Councilmember D. Ray Ellis Councilmember Dana Kirkham Councilmember Brian Powell City Clerk Leslie Folsom City Planning Director Ron Folsom City Engineer Lance Bates City Council Minutes 05/15/2008 -- 1 City Officials Absent: Councilmember Randy Waite City Attorney Scott Hall The Boys Scouts, led by Paul Murdock, led the Pledge of Allegiance to the Flag and Councilmember Kirkham offered the prayer. MINUTES: April 3, 2008: Councilmember Powell motioned to approve the minutes for April 3, 2008. Councilmember Ellis seconded. Roll call vote: Councilmember Powell – Yes, Councilmember Ellis – Yes, Councilmember Thompson – Yes, Councilmember Bean – Yes, and Councilmember Kirkham – Abstain. Councilmember Kirkham abstained due to absence. The motion passed. ITEMS FROM MAYOR: Mayor Ard explained there was a nice presentation for the City of Ammon and those involved in implementing our Child Daycare Ordinance. CONSENT AGENDA: CITY OF AMMON BUSINESS LICENSE CONSENT AGENDA Thursday May 15, 2008 License applications are pending in the City Office for the following: GENERAL BUSINESS LICENSE 2008: 1.RENEWALBUSINESS LICENSE APPLICATION: th Mrs. Powell’s Cinnamon Rolls – Food Service – 1813 S. 25 E. HOME OCCUPATION PERMITS 2008: 1.NEW HOME OCCUPATION PERMITS: A.Seward, Jessica – Salon – 5651 Treyden LIQUOR/BEER/WINE WITH GENERAL BUSINESS LICENSE 2008: 1.RENEWAL LIQUOR/BEER/WINE WITH GENERAL BUSINESS LICENSE: th A.Hobley, Erica D. – Bartender – 2833 S. 25 E. th B.Robison, Ivan Wesley – Bartender – 2833 S. 25 E. th C.Duran, Brigido – Bartender – 2635 S. 25 E. th D.Dooley, Jared Todd – Bartender – 3520 E. 17 St. th E.Carroll, Kathleen Lanell – Bartender – 2833 S. 25 E. Business License: Councilmember Kirkham motioned to approve the Consent Agenda for Thursday, May 15, 2008. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, Councilmember Ellis – Yes, and Councilmember Powell – Yes. The motion passed. Accounts Payable: Councilmember Kirkham inquired to Leslie if Lisa previewed these as we have implemented a new protocol for her to view them first. Leslie stated Rachael did and said everything was fine. Councilmember Kirkham inquired if that was because Lisa was not here to review it. Leslie stated she did not know, but stated she was here. Councilmember Kirkham stated the protocol is for the Treasurer to review it, not office staff. Councilmember Kirkham will speak to Lisa about it. Councilmember Powell inquired about Page 3, Western Supply – Subcategory Woodland Hills Controller, he inquired if it is for the damaged one. It was discussed they are not sure. Leslie believes it is for something else. Councilmember Bean motioned to approve the Accounts Payable. Councilmember Powell seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, Councilmember Ellis – Yes, and Councilmember Kirkham – Yes. The motion passed. PUBLIC HEARINGS: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: None ACTION ITEMS : th 1. Comprehensive Plan Map Change – North and South of 17 Street & East of Ammon Road (P&Z Hearing #2008-004 and 2008-012): Planning Director Ron Folsom explained where the property is located. He explained City Council Minutes 05/15/2008 -- 2 they have seen this presentation before and Council had asked that the developer on the south side present a preliminary plat, final plat and site plan on it. He explained the changes that were requested and the recommendation from P&Z was to let it be changed. Councilmember Powell inquired if there were any issues with the public hearings. Ron explained there were two people who testified against it who both live on Marlene Street and were concerned about commercial density. Councilmember Kirkham inquired if what is being presented tonight reflects the agreement they came to at the work session. Ron stated it does. Councilmember Kirkham motioned to approve the Comprehensive Plan Map Change for north and south of th 17 and east of Ammon Road. Councilmember Ellis seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Ellis – Yes, Councilmember Thompson – Yes, Councilmember Bean – Yes, and Councilmember Powell – Yes. The motion passed. 2. Rezone – West States Storage – R2 to C1 (P&Z Hearing #2008-005): Planning Director Ron Folsom explained where the property is located and the requirements for the zone change. Councilmember Thompson inquired if we need an explanation as to why we made the change. Ron explained it will be in the special conditions in the development agreement. The Council can approve this based upon acceptable development. Councilmember Powell motioned to approve the Rezone for West States Storage from R2 to C1. Councilmember Kirkham seconded. Roll call vote: Councilmember Powell – Yes, Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, and Councilmember Ellis – Yes. The motion passed. 3. Preliminary Plat – West States Storage Div. 1: Planning Director Ron Folsom explained where the property is located and which part is Division 1. Councilmember Kirkham inquired about the road improvements. Ron explained they will match up with the improvements we required for the Eagle Pines Plaza to the edge of their th property and then take it back out into 17 Street. Councilmember Bean inquired where they will they taper. Alan Cunningham, 1020 Lincoln Road, explained where they will improve. They are improving the entire frontage of th 17 Street that they own even though they are not developing Lot 1. They were widening the road to the center. Councilmember Bean inquired what the possibility is to get the entire road. Lance explained they can look at it in next year’s budget. Councilmember Bean explained he was talking about having the developer do it. It was discussed the other side of the road doesn’t belong to the developer. They are not going all the way to the center. Alan talked about past developments and that it used to be 1 ½ lanes the developer was responsible for and they are going 10 feet farther. He talked about Ammon Road. Alan stated he goes from past experiences as what he believes to be established by Council. Councilmember Bean agreed but stated that Ammon Road is in better shape than what th 17 Street is in now. Councilmember Thompson inquired what the Cellars did when they came in. Alan explained they cut 2-3 feet into the asphalt which put in 1 ½ lanes. He would like to see them be fair and consistent. Councilmember Thompson talked about repairing it when you actually widen the whole thing. Lance talked about a policy that could be implemented. Councilmember Kirkham inquired to Council what they would like to do. Councilmember Ellis and Thompson stated they are comfortable with the way it is. Councilmember Powell stated he agrees with Councilmember Bean. Councilmember Kirkham motioned to approve the Preliminary Plat for West States Storage Division 1 subject to technical review by the City Engineer. Councilmember Powell seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Ellis – Yes, Councilmember Thompson – Yes, and Councilmember Bean – Yes. The motion passed. 4. Final Plat – West States Storage Div. 1: Ron Folsom explained the final plat matches the preliminary plat. Councilmember Bean motioned to approve the Final Plat for West States Storage Division 1 subject to technical review by the City Engineer and include a development agreement. Councilmember Kirkham seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Ellis – Yes, and Councilmember Thompson – Yes. The motion passed. 5. Site Plan – West States Storage: Councilmember Kirkham stated the road seems to be the issue. Councilmember Bean inquired where the curb cuts are. It was discussed there is only one right now. Councilmember Bean inquired about the distance from the entrance to the end of the property. There is an exit out to Ammon Road which will be gated. It will not be through traffic. Councilmember Ellis inquired about snow removal up to the gate. Jerry Kershaw, West States Storage, stated they usually push the snow to the corners. This year they trucked it out due to heavy snow. It was discussed to keep the gate clear. Councilmember Bean inquired about the drainage on the property. Lance explained they talked about a couple different ideas, one being an underground storm area. The ditch could be widened to put the snow there, as long as, it doesn’t impact irrigation on the east. Councilmember Bean thinks it is the overflow ditch. Alan stated he is working with Ray Suitter from Progressive Irrigation on it. City Council Minutes 05/15/2008 -- 3 th We need to figure out how to drain 17 Street. Alan stated the storm calculations will cover their frontage. Councilmember Bean inquired where it will go to. Alan explained where it would go to. Lance talked about the th 17 street concerns. Councilmember Bean wonders if it will meet EPA standards. Lance explained EPA will be okay if we do storm water controls that match best management practices. Councilmember Bean inquired where we drain on Ammon Road. Lance explained where part of it drains. Councilmember Bean inquired about the th intersection of 17 and Ammon and where it runs to. Lance stated he does not know. Councilmember Bean inquired if we can develop a system. Lance stated it may be a possibility. Lance talked about another canal along th 17 Street. Bill Manwill, M2E, 2700 E Lincoln, stated everything on Ammon Road from the railroad tracks to Sunnyside does run into what used to be the Ammon Lateral. It eventually runs into the ditch down there and runs st on down to Township and down. Every bit of Sunnyside goes into that. To drain anything east of that, like 1 Street, they were only able to get to back to the very first street – Contour Avenue. The other streets they had to find other alternatives as storage. He explained it is pretty hard to get east of Ammon Road and still drain into that large pipe that replaced the Ammon Lateral. The problems they had with Eagle Bridge and on Sunnyside are they were dealing with Idaho Irrigation and they won’t allow any discharge into their system. Progressive will allow you to discharge into it but you have to retain it to settle it and clear it. Bill explained it appears the only thing they have th left to treat is with Lemoine Johnson’s pasture. That is the only vacant strip on 17 Street. There is another problem once you cross the tracks with where are you going to treat the water before you discharge. EPA’s requirements under MPDS Phase II, that you have to retain the water before you can discharge into Progressive’s system. Lance talked about following the best management practices. Councilmember Bean talked about having a plan for future development. Councilmember Ellis talked about them having the ability to collect enough runoff to store it and shelter it for landscape irrigation. He talked about supplementing in dry years. Lance stated it is very difficult to use it for landscape irrigation. Ray stated you can use it for a supplement. It was discussed at some point it should be doable. Councilmember Bean stated he is sensitive to what we have for the ability to drain. Alan Cunningham talked about the drainage plan and how the storm water will be stored, where the th underground system would be and they could handle their property and the right of way to 17 Street. He also talked about another spot they could store it on site. They are collecting it and will treat it. Lance stated this new system could work as well, if it is designed correctly. Everyone that comes on line will have to hold and treat their own water. Councilmember Kirkham stated the developer has acted responsibly in regards to their portion. Councilmember Thompson inquired about the building abutting the property line. Jason Brown, South Jordan, Utah, stated the reason they did that is it helps to be a sound barrier. It will be precast concrete all the way around. Ron explained it does meet the zoning requirements. Jason stated the neighbors really liked it for safety and privacy reasons. Ron explained P&Z recommended approval. Jason explained the security for the property with minimal lighting and motion detectors. The lighting will not affect the neighbors. Mayor Ard inquired how many units there will be. Jason explained there will be 720 units, no wood, all steel frame – no units with electricity. It has been cleared through Stacy and they are driving through tonight. Jerry Kershaw also explained there will be 26 cameras and some will have night vision and motion activated. They talked about 24 hour surveillance. th Alan stated they will go to the center line of 17 Street, but they do not feel it is fair to go to the other side. Councilmember Kirkham motioned to approve the Site Plan for West States Storage conditioned upon technical review by the City Engineer and with the agreement that they will improve the road to the center line. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Ellis – Yes, Councilmember Thompson – Yes, and Councilmember Powell – Yes. The motion passed. 6. Rezone – Wanda Street – R3A to RP (P&Z Hearing #2008-015): Councilmember Thompson inquired about it being land locked. Ron explained why they wanted the change. Councilmember Bean motioned to approve the Rezone for Wanda Street from R3A to RP. Councilmember Powell seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, Councilmember Kirkham – Yes, and Councilmember Ellis – Yes. The motion passed. 7. Rezone – Dove’s Landing – C1 to R1A, R1A to C1, R1A to RPA, RPA to C1, RPA to R1A (P&Z Hearing #2008-016): Planning Director Ron Folsom explained where the property is located, why they are requesting the change and the zone. Councilmember Thompson inquired what is to the north. Ron thought it is just a field and a few farm houses. Ron explained the developer gave a presentation at the hearing that he can present. There is a net increase of 13living units in R1A. Ron presented the presentation from the hearing. He explained that each lot is not a part of the flood channel and the flood channel is a separate lot. Councilmember Bean inquired if we have approved a preliminary plat on this before. Ron explained they did. It tabled on Aug. 24, 2006 until the traffic studies came in. There were work sessions for 12/14/2006 and 2/8/2007. George McDaniel stated what Mike found on the internet regarding when the preliminary plat was approved. City Council Minutes 05/15/2008 -- 4 Council discussed when they thought the preliminary plat was approved. Leslie found the minutes for the approval on June 21, 2007 and read what the motion said. th Lance talked about street name changes. It was discussed 17 Street ties directly into the Villas and heads nd to 52 Street. Troy Burnett, 1550 Midway, explained where the storm pond would be in the Villas and where the existing flood channel is. He talked about replatting portions. Councilmember Bean inquired who will maintain the flood channel when they get in. Ron talked about it being up to us to tell them how to handle it. Troy Burnett talked about the major reasons for changing the flood plain. They are proposing it will be a common area and maintained by the homeowner’s association. He talked about the changes with accesses and the road frontage in the development which they reduced by half and eliminated dual frontage lots to help the City with maintenance. They feel this is a better layout. The covenants will cover a homeowner’s association. Councilmember Thompson inquired how the deep the channel would be. Troy stated it is yet to be determined by the study but he thinks it is 120 feet wide. Councilmember Bean inquired if we could do the rezone and then move to the preliminary plat. Councilmember Thompson talked about an issue with Socorro. Troy stated they felt it was a natural boundary with that flood channel. They are not trying to get more town homes, they just felt it was a nice dividing line. Ron talked about whoever develops the property adjacent, we could do it like Stonehaven. Councilmember Kirkham motioned to approve the Rezone for Dove’s Landing from C1 to R1A, R1A to C1, R1A to RPA, RPA to C1, RPA to R1A consistent with the P&Z Hearing 2008-016. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, Councilmember Ellis – Yes, and Councilmember Powell – Yes. The motion passed. 8. Preliminary Plat – Dove’s Landing (P&Z Hearing #2008-016): Councilmember Thompson inquired how big the flood plain channel is. Councilmember Ellis stated it is 3.77 acres and one is 5.1 acres, for a total of about 9 acres. Ron talked about it being in line where we want trails and to put in the development agreement that it is not private. It could be a public easement, but the City would have to maintain part of it. Troy talked about homeowners not being happy having to keep up a public area. We required it for Hawk’s Landing. Leslie talked about a requirement Idaho Falls had which required the divisions to maintain it for the public use. Councilmember Kirkham talked about some sort of recourse, like we did with Hawk’s, if it is not maintained by the homeowner’s association. Councilmember Bean agreed. Ron Folsom talked about when Gerald gets ready to present the flood channel, he will recommend none of the flood channel be controlled by anyone private. This is because in the future how they develop and maintain it may not be the same as the City. Councilmember Bean stated we can tell them how we want it to be developed. Troy Burnett commented that Hawk’s Landing was developed under a PUD and that gives the City more control. Councilmember Bean agreed, but thinks we need an agreement. Councilmember Kirkham would like to know more of what the channel will be like. Troy stated there is a canal along the edge of the flood channel. Councilmember Powell inquired if it could be used for storm water retention. Troy stated it may be, but it will depend on the study. Councilmember Kirkham stated this is not a final plat and feels comfortable approving the preliminary plat. Councilmember Thompson talked about getting the preliminary plat done so they can go forward with the final plat. st Councilmember Thompson inquired how the flood plain gets past 21 Street. Troy thinks it is dependent on the study and feels we can address it at the final plat stage. Bill Manwill, M2E, stated when we have the incidental flow it is handled by the canal that goes under at st 21 Street. When you do get flood water is runs across the street at ground level. Bill stated it depends on the depth th of the channel also and what they anticipate on 17 Street. He discussed it possibly working on the other crossings. If it is raised up enough, those crossings can take and act as a meter to take and store the water behind them and then let it go through so it would retain water at some point. He also talked about if you bridge the 100 foot you are looking at $1 million per crossing. We all need to get together and look at what will do the job, what is economical and what will be the best overall plan. He also talked about talking to Gerald and restricting it at some point to where it will retain some water and still put in a crossing big enough to handle pedestrian walk or incidental flows underneath. Councilmember Powell inquired if Lance sees any issues we need to be aware of on the preliminary plat. Lance talked about the improvements along Crowley Road, etc. Councilmember Kirkham talked about the original preliminary plat stipulations: 1) Widen Crowley Road, fronting their property, to a five lane – curb, gutter, and sidewalk on their half, 2) They escrow funds at the first final plat, of any division in there, to pay for at least half the money for th the light to be installed at Crowley and 17 Street; st 3) That they widen 21 Street, in front of their property, to a two lane on their side with the entrance from st 21 into their C-1 property to accommodate a left turn, a through, and a right turn lane with an island to prevent left stst turns onto 21, exiting their property, and preventing left turns from eastbound 21 traffic into their property; City Council Minutes 05/15/2008 -- 5 st 4) They install curb, gutter, and sidewalk from their property on 21 Street and a sign and stripe on Crowley including signage and striping as required. Bill Manwill stated they have an issue with #3 because how they changed the plat. They will still put up half the cost for a signal but would like to keep the option open for a round-a-bout. It was discussed the round-a- th bouts are hard and especially with bicycles. Lance stated he has discussions with Troy about making 17 a five lane road through the commercial section until we get to the flood plain. Troy stated there will not be a lot of traffic th coming out of 17 Street which he feels makes a round-a-bout more practical. Councilmember Thompson talked th about the future traffic with 17. Tom Hunsaker, Planning & Zoning, talked about the comments from P&Z and the ownership of the flood channel. He also talked about row houses concerns and cul-de-sacs ending rather than stubbing out. He is th concerned about tapering 17 Street. He has seen residential arterials all over the nation and would like to see us plan now. Councilmember Thompson talked about keeping 4 lanes and no driveways. We need to say no th driveways on 17 Street. Tom talked about the round-a-bouts in Golden, Colorado and how they have bicycles go through but no one there likes them. P&Z liked getting rid of the two direct accesses from the commercial area onto Crowley and they liked the expanded commercial area. They did recommend approval. Councilmember Thompson inquired about some future point having them participate in getting the flood st channel across 21 Street. It may be tough to do without the study. Councilmember Kirkham stated we may not need it to cross for another 20 years. Councilmember Thompson thought we should know sooner. Ron stated we won’t know how it is designed. Ron talked about putting language in that they may be required to participate to st carry the flood channel across 21 Street. It was in the minutes about the flood channel. stth Bill Manwill talked about the discussion on 21 Street and by providing over the top on 17 Street. He also discussed if a big flood happens where people would go. It was discussed that was a good option. It was discussed to have something about participation with the flood channel in the motion and it should cover half. Councilmember Kirkham motioned to approve the Preliminary Plat for Dove’s Landing with the conditions originally approved on 6/21/2007 with an amendment to #3 that the right turn and through only lanes can now stth additionally accommodate left turns on to 21 Street and Planning and Zoning’s recommendation to widen 17 to 5 lanes up to the flood channel and conditioned upon a homeowner’s agreement for maintenance and upkeep of the st flood channel and 50% participation in whatever is needed to cross 21 Street with the flood channel and conditioned on our ability to provide adequate water with Well #11 coming online and adequate sewer and subject to technical review by the City Engineer. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Ellis – Yes, Councilmember Thompson – Yes, and Councilmember Powell – Yes. The motion passed. 9. Rezone – 3200, 3210, 3220 Romrell – R1 to R1A (P&Z Hearing #2008-017): Planning Director Ron Folsom explained where the properties are located and they would convert the duplex to a town house and the other lot to a town house. Tom Hunsaker, Planning & Zoning, stated except for the applicant’s representative there was no public testimony and P&Z recommended approval. Councilmember Bean inquired about an upgrade from a duplex to a town house. Tom explained they differences. He talked about them having a separate wall and independent ownership. This is not spot zoning. Tom explained what spot zoning is. These two are both low density residential and this is a big enough lot for R1A. Councilmember Bean talked about if we do this, we open up for others to come in and request R1A with lots like this. He talked about the duplex already being there, but we compound it by adding another one. He feels we need to be consistent with the area. Leslie Folsom inquired about separate water and sewer and how you keep track of it. She talked about an issue in old town Ammon. Councilmember Ellis stated he is a proponent of mixed use development although he doesn’t feel this is an ideal situation. He feels it will be a vacant lot otherwise. He talked about the economics of it. Ron talked about mixed use to be proposed in old town Ammon. Councilmember Bean motioned to decline the rezone for 3200, 3210, 3220 Romrell from R1 to R1A. Councilmember Thompson seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Thompson – Yes, Councilmember Ellis – No, Councilmember Powell – No, and Councilmember Kirkham – Yes. Councilmember Kirkham stated it is a spot zone that is not consistent in most cases with what we have done in the past and do not want to set a precedent for the future. Councilmember Bean stated he feels R1A is not consistent with the neighborhood. Councilmember Thompson stated he had the same reasons as Councilmember Bean. Councilmember Kirkham asked to recall the motion. She understands it sets precedence, but she feels we could deny the rezone but feels it does improve the property. Councilmember Kirkham motioned to recall the motion. Councilmember Powell seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Bean – No, Councilmember Thompson – No, and Councilmember Ellis – Yes. The motion passed. City Council Minutes 05/15/2008 -- 6 Councilmember Kirkham motioned to approve the rezone for 3200, 3210, 3220 Romrell from R1 to R1A and that it be brought up to the standard of R1A with additional sewer and water lines required. Councilmember Ellis seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Ellis – Yes, Councilmember Powell – Yes, Councilmember Thompson – No, and Councilmember Bean – No. The motion passed. Councilmember Bean stated the same reason as the last motion. Councilmember Thompson stated the same reason as the last motion. 10. Preliminary Plat – Sunnyside Maverik: Councilmember Bean inquired if Lance had discussed this with the Idaho Department of Transportation. Lance stated he did meet with them yesterday on the site. They talked about what might happen. He talked about the traffic light bridge and that it is not cheaper than a 4 arm mast. They talked about doing a 3 leg with one being a dual arm. The maximum length they can accomplish is a 45 foot mast arm. They might be able to do it there. The price of the signal itself is around $250,000, but one of the major costs would be moving the power lines. The power lines would have to be raised up significantly. 5 – 10 poles would need to be moved up. He talked to Alan about the intersection and that Rocky Mountain Power would be responsible for moving them. He doesn’t think they will agree to raise them though. It probably won’t equal the cost of the signal itself. He looked at the Woodland Hills traffic study and there was no mention of Sunnyside and Ammon Road, however, it does mention it in the Dove’s/Hawk’s Landing. He read the conclusions from that study. It does not meet the traffic warrants now and feels it needs a traffic study and a single design done by a qualifying engineer next year. Councilmember Bean stated the developer needs to cover it. Councilmember Powell inquired why we would need a traffic study, if we know we need to put a light there. It was discussed we really don’t know. Councilmember Bean talked about how much the developer would need to pay and the $90,000 may not cover it. Councilmember Bean inquired about the poles and utility easements. Lance stated we do have some sort of right of way, but is not sure we have easements. Councilmember Bean talked about the NW and NE poles and that replacing them should not require additional easements. Councilmember Kirkham inquired what Maverik is ready to do. Alan Cunningham stated Brad from Maverik digested the information from ITD. They were discussing the costs and focusing on the signal light. He stated the $250,000 for the signal light; they are thinking a quarter of that for about $80,000. They don’t feel they need to design the power lines later on. They talked to Rocky Mtn Power about the power lines and when they donate the right of way, and it is the understanding that the power company will move them. Alan said they are willing to do around the $80,000 range. Councilmember Ellis talked about the bridge option. Lance stated you would still need to raise the power lines. Councilmember Bean talked about being sensitive to developers and their costs. He talked about more cost than the light itself and every intersection is unique. This one has costs outside the norm which is the power line and they have to take those costs into consideration. Alan stated they will participate on the light with 25% and their improvement of their corner. They needed to give an additional 7 feet up for the appropriate right of way and equals about $25,000 and they are helping on other elements. Councilmember Kirkham talked about contribution based on proportion of impact. She stated this is a convenience store. She is wondering how much their development is impacting the intersection. She is talking about $80,000. She talked about Kohl’s and where we started a precedent. Councilmember Bean stated that intersection has no uniqueness. She talked about the difference of impact proportions. Councilmember Bean doesn’t think we have ever done it based on impact. Councilmember Kirkham disagreed. Councilmember Ellis stated the problem he has is we will not get it out of the other 3 corners. Councilmember Bean stated he agrees with 25%, but he feels $80,000 may not be it. He is not sure the $90,000 would even cover it. Councilmember Kirkham inquired about Walgreens. Ron stated Walgreens put in 25% and the developer put in 25%. Lance stated we talked about that intersection and it has less challenges. Alan inquired about the cost with Kohl’s and how they figured it. Council stated they did make a mistake on that. Alan stated that Maverik is willing to take the number that is in the realm of the 3 numbers we got and add 25% to that. Councilmember Powell commented about who is going to impact that intersection more, Maverik or the th developments up Sunnyside and the developments down 45. He talked about the cost and maybe waiting until we know how much it will cost to raise the lines. Lance stated that means the signal has to be designed and it is not easy to do at this point. Lance stated he can ask them how much it would take to raise them. Tom Hunsaker commented about when we change our standards to where we bury the power lines. He talked about signal light poles being closer to buildings throughout the nation and about trying to see the signal. Councilmember Bean stated he feels we can’t move on for costs. Alan stated we have three different costs and feels it is not up to Maverik to design the light. They have tried to work it out in regular Council meetings and at work sessions. Councilmember Bean stated they are not willing to pay what we ask. Councilmember Thompson talked about the $90,000 being a close number. Councilmember Bean stated he doesn’t think we can put a dollar number on it right now. He talked about the cost for moving the power lines. Councilmember Bean talked about agreeing to the $90,000 now or waiting for the cost numbers. Councilmember Bean talked about tabling the issue. City Council Minutes 05/15/2008 -- 7 Brad from Maverik asked if they would pass it, if they agreed to $90,000. Councilmember Bean agreed, but there are still other things to discuss on the site plan. Brad from Maverik stated they would agree to the $90,000. Lance talked about issues but they do not affect the preliminary plat. Councilmember Kirkham motioned to approve the Preliminary Plat for Sunnyside Maverik. Councilmember Powell seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, and Councilmember Ellis – Yes. The motion passed. 11. Final Plat – Sunnyside Maverik: It was discussed there are not any changes. Councilmember Kirkham motioned to approve the Final Plat for Sunnyside Maverik condition upon technical review of the City Engineer with a SC1 of $90,000 for the light to be put in Escrow and a development agreement. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, and Councilmember Ellis – Yes. The motion passed. 12. Site Plan – Sunnyside Maverik: The drainage was discussed. Alan stated they have a design with 18 inches below the curb and gutter and explained how it will work on the map for the Council. Councilmember Bean inquired about storm drainage. Alan explained how it would cover all of their volume. It was discussed about having the controller box on the property. Lance talked about how it will look from Sunnyside Road. Councilmember Bean inquired why we need a swale there. Alan talked about best management practices and that it is easier to run it through some type of landscaping. Councilmember Ellis inquired why they have to have the swale. Ron stated it is only 4 inches more than the Cottages. Councilmember Bean inquired if it is a cost issue. Alan stated that more or less it is, but the easier to get it off the edge the better. It really won’t be that noticeable. Councilmember Kirkham stated she doesn’t have a problem with 18 inches. Alan stated there will be 3 french drains in there. Councilmember Kirkham stated after talking with engineers, 18 inches is the standard for an effective swale. Councilmember Ellis agreed and talked about planter strips and he has seen higher and it works. Councilmember Bean commented he thought we did not want swales. It was discussed that we don’t have a collection system. Lance talked about how Idaho Falls figures the volumes to be retained on site. Tom Hunsaker commented he has a swale in front of his home and his slope is not very steep. He feels you won’t notice it. Walgreens doesn’t look bad with grass now. Councilmember Kirkham inquired why they don’t want it at ground level. Alan stated it is convenience because it allows the water to surface drain. It was discussed 6 inch swales will not work. She talked about the problems in the Cottages. She feels you have to go with 18 inches if you are using a swale system. Alan stated it is just a retention pond 20 x 20 that has washed rock with 8 foot barrel that is perforated. Alan stated he will do whatever they want. Bill Manwill stated that the City has a requirement that they have to retain 1.3 inches of surface drainage. He feels the solution is to put in the French drains and use the percolation in those. He talked that we put 13 in the Hillcrest pond. They have to add more drainage to percolate away. He talked about what they did in the Cottages and they still have to have the grass on top for the oils. Bill talked about what they are building. Bill stated this stuff will percolate at about 30 inches per hour. You still need them deep enough for the grass to run through it. Lance stated we are not under Phase II yet. Bill stated we are and have been for about 4 years. Lance stated the requirements aren’t there. Alan inquired if he can work with staff and he wonders why Council is having a problem with the drainage. He doesn’t understand why the Council is worried about this and why he can’t work with Lance on it. Councilmember Thompson talked about burms and pushing commercial back for curb appeal. Councilmember Bean inquired what they did at the other Maverik. Alan stated basically the same thing. He stated it is goes anywhere from 6 – 18 inches. Councilmember Thompson motioned to approve the Site Plan for Sunnyside Maverik with the recommendation of 12” instead of an 18” swale for retention. Councilmember Ellis seconded. Roll call vote: Councilmember Thompson – Yes, Councilmember Ellis – Yes, Councilmember Bean – Yes, Councilmember Kirkham – Yes, and Councilmember Powell – Yes. The motion passed. 13. Preliminary Plat – East ID Commerce Div. 4: Planning Director Ron Folsom explained where the property is located. He explained Lot 1 is R3A and the rest is CC1. Councilmember Ellis inquired where the access is. Alan explained where the accesses are. There is no sewer to this piece of property and whether or not it is in IBSD. It is not annexed to IBSD. Councilmember Bean is concerned about how they will be served. IBSD has to have Idaho Falls approval for extra capacity to bring new areas into their service area. It was discussed that apparently they do not need sewer. Councilmember Bean feels it is strange how they are doing it. Lance talked about the questions staff has. He doesn’t feel there is much we can do about it. The developer is Ray Suitter. Councilmember Bean inquired what we are doing on the front footage. Alan stated that it was under the discussion of a LID. He doesn’t know what direction they want to go, so he left it out. It was discussed how we figure the fees. Ron talked about this property may have had an exemption. Councilmember Thompson wondered City Council Minutes 05/15/2008 -- 8 if it was because of the accesses. Lance talked about the west side is Sandcreek and the bridge there. Councilmember Thompson talked about the easement. Alan stated we have 50 feet now. Councilmember Bean inquired about developing in front of the property. We need to have them develop on the front property. They will need curb, gutter and sidewalk. Councilmember Thompson inquired about the walking path along Sandcreek. Ron stated it would be on the opposite side. Councilmember Bean motioned to approve the Preliminary Plat for East ID Commerce Division 4 st conditioned upon the developer improving the portion of 1 Street that fronts his property to the center line – curb, gutter and sidewalk. Councilmember Thompson feels we need to address sewer. Alan stated they need to go and fight with IBSD. Councilmember Bean added to his motion be conditioned upon the fact that if there is any development that needs sewer in the future, no future development can be made until sewer is available. Councilmember Powell seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Kirkham – Yes, Councilmember Thompson – Yes, and Councilmember Ellis – Yes. The motion passed. 14. Final Plat – East ID Commerce Div. 4: Councilmember Bean motioned to approve the Final Plat of East ID Commerce Division 4 with the same conditions as on the Preliminary Plat and subject to the technical review by the City Engineer and an acceptable development agreement. Councilmember Kirkham seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, and Councilmember Ellis – Yes. The motion passed. 15. Site Plan – East ID Commerce: Councilmember Thompson inquired if we have snow removal requirements. Ron stated it is a private road. Ron stated the fire department has reviewed it. We would require another access, if future development occurs. Councilmember Bean motioned to approve the Site Plan for East ID Commerce with the same condition st that they improve 1 Street to the center line – curb, gutter and sidewalk – at such time as they begin development and to be completed by the time they start construction. Councilmember Kirkham seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Ellis – Yes, and Councilmember Thompson – Yes. The motion passed. Councilmember Thompson inquired if we need to talk about the bridge and how they develop it when they get to the bridge. It was discussed to have Lance work on it. Lance stated it is at the edge of their property boundary. 16. Amended Plat – Walgreens Div. 1: Planning Director Ron Folsom explained where the property is located. There are two lots platted. The proposal is to divide Lot 2 into a third lot. Lot 2 is 173.03 wide and 304.06 deep. He explained the amended plat and that Lance has worked through some items on it. Ace Hardware doesn’t need the large lot so they made 2 lots. The accesses were discussed. Councilmember Bean talked about people turning right and there may need to be a barrier. It was discussed they are talking about the east entrance. Councilmember Powell motioned to approve the Amended Plat for Walgreens Division 1 subject to technical review by the City Engineer. Councilmember Kirkham seconded. Roll call vote: Councilmember Powell – Yes, Councilmember Kirkham – Yes, Councilmember Bean –Yes, Councilmember Thompson – Yes, and Councilmember Ellis – Yes. The motion passed. 17. Site Plan – Walgreens Div. 2, Block 1, Lot 3: Planning Director presented the Site Plan to Council. The th water retention is already there. Tom Hunsaker commented about the parking spaces and where the 65 space was. He talked about the 13 foot strip on the north being included on the master plan of the rest of the development. Councilmember Bean motioned to approve the Site Plan for Walgreens Division 2, Block 1, Lot 3 conditioned upon the 13 feet on the north side to included in the master plan of the rest of the property and that a pork chop be placed at the ingress and egress intersection just to the east of Ace Hardware to prevent left turns going east. Councilmember Ellis seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Ellis – Yes, Councilmember Thompson – Yes, Councilmember Powell – Yes, and Councilmember Kirkham – Yes. The motion passed. 18. Hawks Landing Amendment to Development Agreement for Will Serve Letter (Ron): Planning Director Ron Folsom explained these are the changes that were talked about at the last work session. He explained on SC2 we eliminated the language on the last sentence. Charlie was okay with the changes. We added item SC5 also. Councilmember Bean inquired if we allow the model homes to be built without water and sewer. Ron explained they will be built like a regular home but it won’t be available for them until everything is done and that is what they asked for that day. They can get their water to hydrants via their own well. It was discussed to put it with the exception of SC5. Leslie inquired about garbage utilities. They are responsible for their own garbage. City Council Minutes 05/15/2008 -- 9 Councilmember Kirkham motioned to approve the Hawks Landing Amendment to Development Agreement for Will Serve Letter with noted changes to SC2 and SC5. Councilmember Ellis seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Ellis – Yes, Councilmember Thompson – Yes, Councilmember Powell – Yes, and Councilmember Bean – Yes. The motion passed. 19. Resolution 2008-005 (Water Proclamation): Ron Folsom explained he and Scott went through it and added an exception for new grass and sod. Ron will publish it in the paper as a display ad. Council discussed the costs of publishing. It was discussed to have flyers, post in the City glass out front and two newspaper display ads. Councilmember Kirkham motioned to approve City of Ammon Proclamation Resolution 2008-005 declaring a water conservation order. Councilmember Powell seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, and Councilmember Ellis – Yes. The motion passed. 20. Approval – Technology Use Policy (Dana, Brian, Bruce Patterson): Bruce Patterson talked about the technology use policy. It is a template for government entities. Scott did review it and made a number of mark ups. Only two were legal issues and he made note of those. The policy includes limited personal use and Scott feels it is important that they know and understand the consequences or issues involved with that. If you allow personal use for printing etc., this policy would be a big issue. Councilmember Ellis inquired how you would monitor personal use. Bruce talked about it being watched by department heads. He discussed what the type of limited personal uses would be. As we grow larger, we may have to monitor particular equipment. Councilmember Bean inquired if there are appropriate blocks so they cannot access inappropriate web sites. Bruce stated there is on the main city building, but it becomes a challenge on anything outside the building. Councilmember Kirkham inquired if he could randomly check the computers. Bruce stated he could. He talked about the amount of administration involved with it. Bruce feels we need to hold the employees responsible. Councilmember Bean talked about inappropriate websites and if he can check on them. He talked about the legal ramifications. There is language to cover it in the policy. Councilmember Bean would not like them to have the ability to access those sites. Bruce stated we need the policy and that is a federal policy and it should be reasonable. It was discussed to have every employee sign the policy. Bruce would like to go through the policy with the employees. Leslie explained it will be in the Personnel Policy. Councilmember Ellis would like to have this portion be a separate item that they sign off on. Councilmember Bean inquired about the access to Casselle. Bruce explained the authorization comes through Councilmember Bean and Councilmember Kirkham. It was discussed to get it in writing. Councilmember Bean stated the only individuals should be Councilmember Bean, Councilmember Kirkham, or the Mayor. Leslie explained it is a smart move to protect the database. She feels it protects her and Lisa also. Councilmember Kirkham talked about the screensavers, etc. Bruce talked about Page 2 under C which he addressed it. Councilmember Kirkham talked about giving 12 to choose from. Bruce discussed how to explain, why we are doing this, to the employees. Councilmember Powell motioned to approve the Technology Use Policy and once the employee has read the manual, have an option for the employee to seek council before they sign, then the employee will sign it, and the City Clerk will sign. Councilmember Ellis seconded. Roll call vote: Councilmember Powell – Yes, Councilmember Ellis – Yes, Councilmember Thompson – Yes, Councilmember Bean – Yes, and Councilmember Kirkham – Yes. The motion passed. DISCUSSION ITEMS : 1. Misc.: Councilmember Bean stated that Bruce has helped us put a budget format together. Bruce stated they were able to pull the budget out of Caselle and load it into an Excel spreadsheet and now they have generated more columns and implemented sub-ledgers. It all links back to the master budget. After they get all the info, they can put it back into Caselle. So far it is working well. He talked about who is done so far. Councilmember Bean asked Council to get with department heads and go over their budget with them. Lance stated he has an application for Eastern Idaho Railroad to get our water line underneath the railroad. He needs authorization for the Mayor to sign it and get a check for $1500. It does not cover the sewer there. Lance stated he got bids for the Taylorview Lift Station. They talked about what would make it more reliable. He stated the bid price is $28,427. It does not change the electrical feed but puts in VFD drives, 3 phase 5 horse power pumps. There are two pumps and each is $6500. If we were to feed 3 Phase power into this lift station, it would cost about $45- 50,000. He doesn’t feel it is worth the cost. He feels the VFD drives will work. Councilmember Kirkham stated her concern is that Idaho Falls allows for 3 Phase and talked about doing it as a standard because they maintain our lift stations. Councilmember Ellis stated he is comfortable with what he is recommending. Lance stated if we have a lift station in the future, he will make them put in 3 phase power. Councilmember Kirkham agreed. Councilmember Bean inquired if we need to put it out for bids. Lance stated we City Council Minutes 05/15/2008 -- 10 are in an emergency situation. The bid is from Electrical Equipment Company. Councilmember Kirkham feels the bid is okay. Council directed him to move forward and approve it next time. Councilmember Bean inquired to Lance if we issue the contract for the water line construction. Lance stated we do and explained where we are in the process. Lance feels we should be looking about the first part of June to get started. They are performance bonded. It was discussed we are clear so far on the protests. They can still go to a judge until the end of the month. Mayor Ard stated we need to get the bid for Well #11, as soon as possible. Councilmember Bean inquired where we are at with Well #10. Lance explained that May 19 as the day Marcus from High Plains Drilling was supposed to pick up the contract documents. He has 90 days in the contract time to get the well drilled. Councilmember Bean inquired about having Mr. Keller here next month. Lance stated he thinks he can get the regional manager, but not Mr. Keller. Councilmember Bean would like a timeline from them. Councilmember Kirkham thinks Jim can give it to us. Councilmember Bean inquired about the meters for Ameritel and Edwards. Lance stated they are installed and being read. Hillview has been corrected, also. Leslie stated Lisa was supposed to be calling on it. Lance will check on ECO Water. Councilmember Thompson inquired about the Founder’s Point upsize. Lance stated there was an explanation they gave. Councilmember Bean inquired if we are responsible for paying for this. Councilmember Kirkham thought we were for the pipe. Lance explained some of the line was put in order to not cut up the pavement when we do the water main extension. Lance stated realistically items 1-15 were put in to make sure we didn’t have to go back and redo that and tear up the asphalt. He talked about Item #16 and stated he did not know the background on it. Bill Manwill stated City of Ammon’s entire water system was plastic up until Founder’s Point was built. He stated Founders Point built a stand alone there would have been a connection to Well #9 which would have been a 12” PVC. It was determined there was no reason to install 3 lines in Scenic Drive. So instead they built the downhill line and they are now using it to put water uphill. It was Paul Scoresby’s recommendation that the pipe on the hill should be ductile iron. He is not sure the policy was ever changed. The water system is based on Falls Water standards which is a PVC system. Councilmember Kirkham stated because we were going on the hill the instruction was and the assumption made by the Council was we were moving to the ductile iron on the hill. Bill Manwill stated the decision to put ductile was not based on the need to put stronger lines in there, it was based on Paul Scoresby’s recommendation that PVC and Ductile were now almost the same cost and that you would be better off with ductile iron. Similar costs are not the case however. Councilmember Kirkham stated it was Council’s assumption to go to ductile iron. Lance stated Items 1-15 and the upsize on the sanitary sewer system are legitimate costs. He has some invoices, but it is hard to match dollar for dollar. He is at a loss on item #16 and whether he thinks the City should be responsible. Councilmember Bean talked about the first four items. He inquired if we should be paying for the upsize rather than the frontage and the install. Lance explained if they City had to come back in, the City would have to put in all that line. Item #16 is the only one we are questioning. He feels we need to adjust it from 12 – 14 inches and to ductile iron and then put it on the agenda after that. Lance will work on getting the price adjustment. Councilmember Bean asked Lance about the garbage trucks. Lance stated he has not had time and it is on his schedule to do. It was discussed we will have to bid it and the canisters. Councilmember Kirkham stated she and Councilmember Bean sat down with the Sheriff and budgeted. It will be a little over $1 million. She stated she sat down with Roger Christensen. She feels we need to adjust our percentage rate regarding what parity is for the City. She asked Roger and he indicated it is at the discretion of the sheriff. Councilmember Bean disagreed. Councilmember Kirkham said Roger stated if we can agree to an adjustment of 75%, the Commissioners would support it. He has it at 85% right now. Councilmember Bean stated this is the year we move to parity. Councilmember Kirkham stated she would like to check with Idaho Falls for a st better price. Councilmember Bean stated we still have to do it for this year. May 1 was the deadline. Councilmember Kirkham thinks we still have room for negotiation. She talked about DARE and SRO incorrectly being in there. Councilmember Bean stated he doesn’t have a problem overall as long as the percentage is correct. Councilmember Kirkham talked about the other cities costs. She stated we pay for 9, but are only guaranteed 2 officers. Councilmember Ellis wonders what we are waiting for. Councilmember Kirkham talked about the metro fire meeting. She talked about the costs. They are exploring one more option with joining the District with Idaho Falls. Councilmember Kirkham stated she would like to call a special work session to work on micro- management. She would like us to focus on 10 goals for a vision for the City. She would like us to make th assignments of things that need to be done – policies, etc. It was discussed to set the work session for May 29 from 8 – 9:30pm. Councilmember Kirkham asked them to think about what should Ammon look like in 5 years and what needs to be happening now to make sure it happens. Leslie stated it will be a posted meeting. City Council Minutes 05/15/2008 -- 11 Councilmember Kirkham talked about independent debit cards. They would run about $35 per card. It was to help with department heads costs. Councilmember Kirkham stated they would discuss it later with Ron since Ron just got some complimentary cards for a voluntary function he runs outside the City. Ron Folsom stated he sent out an email about a stake center. It is like the building by Coronado which is th what they are building on 17 Street. He talked about the cultural hall and the parking requirements. They want us to accept the parking without the worst case scenario. Councilmember Ellis talked about splitting the difference. Councilmember Bean talked about the one next door. There are events that fill up the spaces that has to spill over into the City buildings’ parking, the side street and still have to use Liberty Square. They need closer to 400 for th those 2-3 times a year. The 17 Street building won’t have any nearby offsite property to provide either on or off street overflow parking. Tom Hunsaker stated our current standard looks at how many chairs they will be putting in the cultural hall, primary room, and relief society room per fire code limits and figures how many cars based on filling these rooms and the chapel. Councilmember Bean feels they need to plan for the maximum. Leslie stated that Kunzlers are getting ready to be disconnected. Lance talked about what they will need to do. Leslie explained the costs incurred. Leslie feels that we should not have a payment plan with them. Councilmember Bean inquired how much they sent into the collection company. Leslie thinks it was around $1000. Councilmember Bean commented about sending them to small claims. Councilmember Bean would like to review them before they go to collection. Council discussed getting the money in full. Lance stated one paid the entire amount they owed concerning the Cottages collections for sidewalks. One paid half. He had a meeting with George Foster and set up his amount. He has a meeting on Monday with another couple to set up a payment plan with them. He has not heard from two others. He thinks one is Curtley and can’t remember the other one. We are not charging them interest. We did a 9 month payment plan for George Foster. He explained Lisa will be tracking them. Lance stated we did get the plans for the tank booster to review. Councilmember Bean motioned to adjourn to executive session pursuant to Idaho Code 67-2345(1)(f)(j). Councilmember Kirkham seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember Powell, Councilmember Waite – Yes, Councilmember Ellis – Yes, and Councilmember Thompson – Yes. The motion passed. The meeting adjourned at 12:52 a.m. ___________________________________________ C. Bruce Ard, Mayor ______________________________________ Leslie Folsom, City Clerk City Council Minutes 05/15/2008 -- 12