08132009CouncilMinutes-Special WSCITY OF AMMON
CITY COUNCIL SPECIAL/WORK SESSION MINUTES
THURSDAY, AUGUST 13, 2009
AGENDA:
CITY OF AMMON
2135 SOUTH AMMON ROAD
AMENDED
CITY COUNCIL AGENDA – WORK SESSION
THURSDAY, AUGUST 13, 2009 – 4:30 P.M.
ACTIONS ITEMS:
1. Memorandum of Understanding – Syringa Line Locations (Mayor Ard/Bruce P.)*
2. Memorandum of Understanding – Entry Point Technology (Mayor Ard/Bruce P.)*
Ammon Days/Wedding Move Expenses (Leslie)*
3.
4.Change Order #1 - Sunnyside/Crowley Sewer Line (Lance)*
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5.Change Order #2 - 45 Street Waterline Transmission (Lance)*
DISCUSSION ITEMS:
1.Misc.
MINUTES
City Officials Present:
Mayor Bruce Ard (arrived 5:30 p.m.)
Councilmember Dana Kirkham (via teleconference)
Councilmember Lee Bean
Councilmember Randy Waite
Councilmember Brian Powell
City Clerk Leslie Folsom
City Engineer Lance Bates
City Officials Absent:
Councilmember Rex Thompson
Councilmember Bean opened the meeting at 4:30 p.m. at the City Office Building located at 2135 South
Ammon Road.
ACTIONS ITEMS:
1. Memorandum of Understanding – Syringa Line Locations (Mayor Ard/Bruce P.):
Councilmember Bean made the motion to pull item #1 Memorandum of Understanding for Syringa Line Locations,
upon Bruce Patterson’s recommendation. Councilmember Waite seconded the motion. Roll Call Vote:
Councilmember Bean – Yes, Councilmember Waite – Yes, Councilmember Kirkham – Yes, and Councilmember
Powell – Yes. The motion passed.
2. Memorandum of Understanding – Entry Point Technology (Mayor Ard/Bruce P.)*: Councilmember
Bean explained that there were some changes made per Scott and showed the Council. Councilmember Bean said
this will not force the Council into doing the project, but gives them the right to accept or not.
Councilmember Powell made the motion to accept Memorandum of Understanding with Entry Point
Technology. Councilmember Bean seconded the motion. Roll Call Vote: Councilmember Powell – Yes,
Councilmember Bean – Yes, Councilmember Waite – Yes, and Councilmember Kirkham – Yes. The motion passed.
3. Ammon Days/Wedding Move Expenses (Leslie)*: Leslie explained that there has been a double
booking with a wedding and Ammon Days at McCowin Park. Mrs. Clapp made the payment for the Gazebo
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reservation on July 7. She has discussed with Mrs. Clapp the possibility of changing the wedding location to
another park with the City paying the postage and reprinting of the 700 invitations and has requested the Council’s
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direction. The other idea was moving the wedding to the North side of McCowin with the City putting a tarp up to
take care of the wedding.
Deborah Clapp, 2210 Dove Drive, and Hattie Bates, 1117 Newgate Drive asked to speak to Council. Hattie
said they took the bride and groom over to Peterson Park and are now requesting the Council’s help. The bride has
Melanoma so she can’t be in the sun and they have worked hard for a shelter since the deadline is so late. The fee
for a tent is $570 with a black iron backdrop $150, postage $308, and invitations $150. Councilmember Bean said
the total is $1178. Councilmember Powell asked if they were ok with Petersen Park. Mrs. Clapp said the bride and
groom are. Councilmember Bean explained the letter received from K-Bear was not a very complimentary email
and he feels it is from someone that must work with Jade. This is an unfortunate situation, but the City is trying to
do what they can. Leslie stated that since this was known we have been very progressive to settle this situation.
Mrs. Clapp said they had no knowledge of the emailed letter from K-BEAR. Councilmember Bean asked Mrs. Clapp
to please advice this person as to what has happened and correct their misinformation. Mrs. Clapp stated she
would. Councilmember Bean said we are grateful that the bride and groom are willing to accept Petersen Park.
Councilmember Bean motioned to approve $1200 for restitution for the wedding. Councilmember Bean
amended the motion to be up to $1500 which would include a banner at McCowin Park. Leslie stated the City has
also refunded the park reservation fee. Councilmember Powell seconded the motion. Roll Call Vote:
Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Kirkham – Yes, and Councilmember
Waite – Yes. The motion passed.
4. Change Order #1 - Sunnyside/Crowley Sewer Line (Lance)*:
Lance stated that he has tried to
coordinate with the Bonneville County Road and Bridge and RMES to explain the road reconstruction situation. He
explained that Scott Hall had an idea of asking the County to participate with the labor and material to help with the
project. The County has advised Lance that they cannot hold the City to anything but a patch back and cannot
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participate in the road reconstruction. Councilmember Kirkham asked what we did for Majestic to 17. Lance said
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from Majestic to 17 there was just a normal standard of patch back. They only cut to the center line of the lane.
Councilmember Kirkham asked what Lance anticipated we will do on Sunnyside. Lance said on Sunnyside we
had conversations with the County. The County has a concern with the amount of scarring on the road, but they are
willing to accept just the chip seal on the trench and the patch back. Councilmember Powell asked if we patch it,
what are the pros and cons. Lance said he feels the road will fail in 2-3 years and you will see that road alligator
cracking and rutting. It is a County Road. The County will hold us accountable for a one year warrantee period.
Ron said it is the logical way for the City to go this direction. Ron said $136,000 is cheap to get the road done. We
have already had one annexation request to annex in this section of road with the sewer and water, there are
properties wanting to come in now. Councilmember Kirkham said she agrees with Ron, but its $136,000 for a road
that isn’t ours, and should we use it on a road that is ours. Councilmember Waite asked if the property annexes
wouldn’t they be required to do the road. Ron said it depends on how they annex.
Councilmember Bean motioned to patch the road and not approve Change Order #1- Sunnyside/Crowley Sewer
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Line or Change Order #2 - 45 Street Waterline Transmission. Councilmember Powell seconded the motion. Roll
Call Vote: Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Kirkham – Yes, and
Councilmember Waite – Yes. The motion passed.
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5. Change Order #2 - 45 Street Waterline Transmission (Lance)*:
This item was previously motioned.
DISCUSSION ITEMS:
1. Misc.:
Ray Ellis from Public Works asked for the Council’s clarification on the garbage policy.
Constituents are constantly calling and it is becoming an ever worsening problem. Lance said it is pretty clear what
the rules are. Councilmember Bean asked if Ray and Lance needed to discuss this. Lance said they will talk and he
will bring it back to Council, if needed. Councilmember Kirkham said isn’t this part of the public works director’s
job. Councilmember Bean said maybe he has a different view of the chain of command and didn’t think the public
works director was a department head. Councilmember Kirkham said she thinks he is right but if there was a
problem when Bill was here then they would come here. Councilmember Kirkham feels this was handled poorly
and is detrimental to moral. Leslie stated that Ray was just trying to let the Council know there are substantial
complaints that will probably be coming to Council and wanted the Council to be able to be prepared. Leslie stated
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all the methods that the staffs have been doing to try to keep the constituents informed. Ray said he gets a report
every morning from Ammon informing him of reasons why he has not picked up containers and today they have
turned ugly. Lance said he has told Ammon to be careful and not damage mailboxes, cars, etc. Lance doesn’t feel
there is anything wrong with the policy.
Councilmember Bean motioned to adjourn. Councilmember Powell seconded the motion. Roll Call Vote:
Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Kirkham – Yes, and Councilmember
Waite – Yes. The motion passed.
The meeting adjourned at 5:10 p.m.
_____________________________________
C. Bruce Ard, Mayor
__________________________________
Leslie Folsom, City Clerk
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