10.18.2018CouncilAgenda-Packet
2135 SOUTH AMMON ROAD
CITY COUNCIL-AGENDA
THURSDAY, OCTOBER 18, 20187:00 P.M.
CALL TO ORDER: Mayor Sean Colettiat 7:00 p.m.
Pledge of Allegiance CouncilmemberSlack
Prayer CouncilmemberPowell
MINUTES:October 4, 2018
ITEMSFROM MAYOR:Cindy Donovan Comprehensive Plan Honorable Mention Award
CONSENT AGENDA:Accounts Payable Exhibit A
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:(5 Minute Limitation):
PUBLIC HEARINGS:None
ACTION ITEMS:
1.Keller Associates Pump Station #13 Scope of Work
2.VillasPreliminary Plat
3.City Slogan Approval
4.Charitable Contributions
a.Hospice of Eastern Idaho
DISCUSSION ITEMS:
1.Misc.
INDIVIDUALS NEEDING ACCOMODATION DUE TO DISABILITY MUST
CONTACT CITY HALL NO LATER THAN 1:00 P.M. THE DAY BEFORE THE
SCHEDULED MEETING TO ARRANGE ASSISTANCE
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2135 SOUTH AMMON ROAD
CITY COUNCIL MINUTES
THURSDAY, OCTOBER 4, 2018
AGENDA:AGENDA
CITY COUNCIL-AGENDA
THURSDAY, OCTOBER 4, 20187:00 P.M.
CALL TO ORDER: Mayor Sean Colettiat 7:00 p.m.
Pledge of Allegiance CouncilmemberTibbitts
Prayer CouncilmemberPowell
MINUTES:September 13, 2018, September 20, 2018
ITEMS FROM MAYOR:White Cane Proclamation
CONSENT AGENDA:Accounts Payable Exhibit A
AMMON LIGHTING DISTRICTSBOARD (City Council acting as Lighting DistrictsBoard):
CONSENT AGENDA: Accounts Payable Exhibit A
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:(5 Minute Limitation):
PUBLIC HEARINGS:None
ACTION ITEMS:
1.Resolution 2018-012R-Charitable Contributions Policy
2.Memorandum of Understanding (MOU) Bonneville County & City of Ammon Public Safety
3.Hitt Road Sewer Line Improvement and Reimbursement Agreement with Hitt Road Property, LLC
DISCUSSION ITEMS:
1.Misc.
EXECUTIVE SESSION:
1.Pending Litigation -Idaho Code 74-206 (1) (f)
2.Preliminary Negotiations Idaho Code 74-206 (1) (e)
MINUTES
City Officials Present:Mayor Sean Coletti
Councilmember Rex Thompson
Councilmember Byron Wiscombe
Councilmember Craig Tibbitts
Councilmember Scott Wessel
City Attorney Scott Hall
City Administrator Micah Austin
City Clerk Rachael Sanders
City Planner Cindy Donovan
City Officials Absent:Council President Brian Powell
Councilmember Russell Slack
City Treasurer JenniferBelfield
City Engineer Tracy Bono
CALL TO ORDER:Mayor Sean Coletti opened the meeting at 7:00 p.m.at the Ammon City Hall building
located at 2135 South Ammon Road. Councilmember Tibbitts led the Pledge of Allegiance. Councilmember Powell
offered a prayer.
MINUTES:September 13, 2018:CouncilmemberWiscombemoved to approve the minutes, as
presented. CouncilmemberTibbittsseconded. Roll Call Vote: Councilmember Wiscombe Yes, Councilmember
Tibbitts Yes, Councilmember Thompson Yes, and Councilmember Wessel Yes. The motion passed.
September 20, 2018: CouncilmemberThompsonmoved to approvethe minutes, with the addition of
information regarding why itemsno. 5 and 6were denied. CouncilmemberWesselseconded. Roll Call Vote:
Councilmember Thompson Yes, Councilmember Wessel Yes, Councilmember Wiscombe Yes, and
Councilmember Tibbitts Yes. The motion passed.
City Council Minutes 10.04.2018Page 1of 4
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ITEMS FROM MAYOR:White Cane Proclamation:Mayor Coletti read:
Whereas, the City of Ammonrecognizes that all of our citizens have the right to equality, opportunity,
independence, and freedom; and,
Whereas, we also recognize that our citizens who are blind possess the same rights as they pursue
employment and full participation in the economic and social life of this city; and,
Whereas, we understand that the long white cane is not only a tool used by our citizens who are blind to
travel freely, independently, and safely throughout our community but is also a symbol of their rights as
they pursue their goals; and,
Whereas, The City of Ammoncalls upon employers both public and private to be aware of and utilize the
employment skills of our blind citizens, recognizing their worth as individuals and their productive
capacities; and,
Whereas, The City of Ammonthrough its public agencies and with the working relationship with the
National Federation of the Blind of Idaho shall look forward to opportunities and a greater acceptance of
blind persons in the competitive labor market;
Now, therefore, I Sean Coletti, Mayor, of the City of Ammon, dohereby proclaim October 15, 2018 as
National White Cane Safety Day. I call upon public and private employers to open new opportunities to
the blind in our rapidly changing society.I also call upon all citizens to recognize the long white cane as
a tool of safety and self-help for blind persons.
CONSENT AGENDA:Accounts PayableExhibit A:CouncilmemberTibbittsmoved to approve the
Accounts Payable Exhibit A, as presented. CouncilmemberThompsonseconded. Roll Call Vote: Councilmember
Tibbitts Yes, Councilmember Thompson Yes, Councilmember Wessel Yes, and Councilmember Wiscombe
Yes. The motion passed.
CouncilmemberWiscombemoved to enter into session of the Lighting Districts with the Council acting as
the Lighting Districts Board. CouncilmemberTibbittsseconded. Roll Call Vote: Councilmember Wiscombe Yes,
Councilmember Tibbitts Yes, Councilmember Thompson Yes, and Councilmember Wessel Yes. The motion
passed.
AMMON LIGHTING DISTRICTS BOARD (City Council acting as Lighting Districts Board):
CONSENT AGENDA:Accounts Payable Exhibit A:CouncilmemberTibbittsmoved approve the Accounts
Payable Exhibit A, as presented. CouncilmemberWiscombeseconded. Roll Call Vote: Councilmember Tibbitts
Yes, Councilmember Wiscombe Yes, Councilmember Thompson Yes, and Councilmember Wessel Yes. The
motion passed.
CouncilmemberWiscombemoved to enter back into regular session of the City Council.Councilmember
Tibbittsseconded. Roll Call Vote: CouncilmemberWiscombe Yes, Councilmember Tibbitts Yes,
Councilmember Thompson Yes, and Councilmember Wessel Yes. The motion passed.
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation):
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Drew Brandel, 2740 E 17Street expressed concern regardingpublic safety and the drag racing that has
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been happening on 17Street.He is requesting thatthe Council to do something to slow those drivers down to
prevent accidents, and for increased pedestrian safety.
Kris Hiatt, 3750 MarleneStreet asked the Council about the water meters being installed on her street. She
stated that she was informed by City officials that once the meters were installed that she wouldnt be able to tell
that anyone that has been there, and . Herppy. Kris asked
the Council about the test period regarding the water metering period, and said that
water that has been being discussed will be enough to water her acreage, and asked if there will there be a carryover
of amounts not used in the winter months to months when they will have higherusage. Mayor Coletti informed Mrs.
Hyatt that having a carryoverhas been being discussed, and he will contact the Public Works Director.
PUBLIC HEARINGS:None
ACTION ITEMS:
1.Resolution 2018-012R -Charitable Contributions Policy:CouncilmemberTibbittsmoved
approve the Resolution 2018-012R Charitable Contributions, as presented. CouncilmemberWesselseconded. Roll
Call Vote: Councilmember Tibbitts Yes, Councilmember Wessel Yes, Councilmember Thompson Yes,and
Councilmember Wiscombe Yes. The motion passed.
2.Memorandum of Understanding (MOU) Bonneville County & City of Ammon Public Safety:
CouncilmemberTibbittsmoved approve the MOU with Bonneville County & the City of Ammon, as
City Council Minutes 10.04.2018Page 2of 4
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presented. CouncilmemberWesselseconded. Roll Call Vote: Councilmember Tibbitts Yes, Councilmember
Wessel Yes, Councilmember Thompson Yes,and Councilmember Wiscombe Yes. The motion passed.
3.Hitt Road Sewer Line Improvement and Reimbursement Agreement with Hitt Road Property, LLC:
Austin gave the summary of the report and analysis of this agreement. Discussion ensued regarding the
agreement. CouncilmemberWiscombemoved approve the Hitt Road Sewer Line Improvement and Reimbursement
Agreement with Hitt Road Property, LLC, as presentedand authorize the Mayor to sign. CouncilmemberWessel
seconded. Roll Call Vote: Councilmember Wiscombe Yes, Councilmember Wessel Yes, Councilmember
Thompson Yes,and Councilmember Tibbitts Yes. The motion passed.
DISCUSSION ITEMS:
1.Misc.: Tom Hunsaker, Planning and Zoning, 2135 S Ammon Roadsaid that because he is a City
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representative to theBonneville CountyPlanning and Zoning,we were talkingearlier about the drag racing on 17
Street, he thinks we should get the word out that there is a drag strip west of Idaho Falls.
Austin handed out a draft RFP for the Sanitation Systemfor the Mayor and Council to review, and
requested their direction as to whether or not to move forward with the RFP. Hall has reviewed the RFP, and is fine
with it. Discussion ensued. The Council concurred that the RFP is a good idea, and approved Austin moving forward
with the RFP.
Councilmember Thompson said citizens have expressed concerns about the metering fees, especially those
with larger lots. When we bonded and expanded our water systemthefirst time, and every user is now paying $22
per month to repay the $22 million for that bond. What we are proposing now, at least half of our citizens will not be
paying anything additional, and there will be 1,000 that will be paying for the expansion. He does not think the
usage fees are fair. Councilmember Thompson stated that he feels that there should be a more robust cost so that
everyone is paying their fair share of the expansion. Hall stated that he has been saying for several meetings, at the
end of the day the Council ultimately has to make a decision, but the decisionshould be based upon what the
engineers have said in their study, and if you do the courts will uphold that decision. Mayor Coletti stated that as
Austin explained at the previous meeting, the base rate should allow us to stay at what we are doing now, but
anything above that that requires us to expand and to improve.It is the excess water use that requires us to improve.
Councilmember Wiscombe reported that he had a meeting with former Mayor Kirkham regarding the
proposal for the virtual library, and when she left she had a good lead for a potential large donation for the library.
Discussion ensued regarding the virtual library,the potential donation, and questions regarding once it is built who
is going to run it.Mayor Coletti stated that the Bonneville County Library Board has been speaking with him about
what the City is doing, because they are having a lot of issues withthe City of Idaho Falls Library. Discussion
ensued regarding the issues with cost for the Bonneville County Library District.
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Councilmember Tibbitts commented on the intersection at 49and Ammon Road. Discussion ensued
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regarding using rumble strips at the intersection, and having the Sheriff set up the speed trailer on 17street.
Mayor Colettireported that he is considering having a staff committee to considerrevamping the City
website.
Mayor Coletti asked Hall regarding thehomeless issue and tent city in the Walmart parking lot canal area.
Next Wednesday is the water meeting and it will be an open forum to ask questions with regard to water
metering, and the meeting will go until it ends.
EXECUTIVE SESSION:
1.Pending Litigation -Idaho Code 74-206 (1) (f):CouncilmemberThompsonmoved to enter into
Executive Session pursuant to Idaho Code 74-206 (1) (f). CouncilmemberTibbittsseconded. Roll Call Vote:
Councilmember Thompson Yes, Councilmember Tibbitts Yes, Councilmember Wiscombe Yes,and
Councilmember Wessel Yes. The motionpassed.
The meeting adjourned at8:55p.m.
_______________________________
Sean Coletti, Mayor
______________________________
Rachael Sanders, City Clerk
City Council Minutes 10.04.2018Page 3of 4
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Executive Session Checklist
Public Agency: City of Ammon,Idaho
Governing Body: Ammon City Council
Meeting Date, Time and Location: Thursday, October 4, 2018 at Ammon City Hall building located at 2135 South
Ammon Road.
EXECUTIVE SESSION MOTION AND ORDER
Rex Thompson,City Council member,MOVED,Councilmember Craig Tibbitts seconded,THAT THE CITY
COUNCIL, PURSUANT TO IDAHO CODE § 74-206, CONVENE IN EXECUTIVE SESSION TO: (identify one
or more of the following)
Consider personnel matters \[Idaho Code § 74--206(1)(a) & (b)\]
Deliberate regarding an acquisition of an interest in real property \[Idaho Code § 74-206(1)(c)\]
Consider records that are exempt from public disclosure \[Idaho Code § 74-206(1)(d)\]
Consider preliminary negotiations involving matters of trade or commerce in which this governing body is in
competition with another governing body \[Idaho Code § 74-206(1)(e)\]
XXCommunicate with legal counsel regarding pending/imminently-likely litigation \[Idaho Code § 74-206(1)(f)\]
Communicate with risk manager/insurer regarding pending/imminently-likely claims \[Idaho Code § 74-
206(1)(i)\]
Purpose/Topic summary (required): Pending Litigation.
____________________________________________________________________________________
____________________________________________________________________________________
AND THE VOTE TO DO SO BY ROLL CALL(Requires 2/3/ vote of the Quorum).
CONVENE AT: 8:55 p.m.ADJOURN AT: 9:10 p.m.
Council MemberPresentYES -NO -ABSTAIN
Brian Powell, Member_____________ ______ _____
Rex Thompson, Member __X_______X__ ______ _____
Russell Slack, Member _____________ ______ _____
Byron Wiscombe, Member__X_______X__ ______ _____
Craig Tibbitts, Member __X_______X__ ______ _____
Scott Wessel, Member __X_______X__ ______ _____
__________________________________________________
Rachael Sanders, City Clerk
City Council Minutes 10.04.2018Page 4of 4
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Ammon City Council
October 16, 2018
Mayor Coletti and City Councilmembers:
Discussion and Approval of Keller Associates Agreement for Professional Services for Design of Well
and Tank #13
according to the RFP submitted on August 30, 2018
Staff Presenting:
Tracy Bono, City Engineer
Recommendation
- Staff recommends approving Keller Associates Agreement for Professional Services to design
Well and Tank #13.
Summary of Analysis
1. We have developed the design concept of building the booster station on top of the water
storage tank. -of-its-kind design on your
project. This unique design concept improves pumping efficiencies, reduces the footprint of the
facility, and reduces construction costs
2. We have an excellent reputation among Contractors in the area. Contractors see our projects as
low-risk which increases interest in our projects during the bid and makes the bids more
competitive
3. We have our own structural design team. We d
tank supplier design the tank. This reduces design costs and facilitates integration of adjacent
facilities
4. Based on the following criteria, Staff recommends hiring Keller Associates for the project:
a. Past experience and familiarity of Ammons water system.
b. Competency of the listed team members.
Financial Impact
Motion
approve Keller Associates Agreement for Professional Services for the design of the Well
and Tank #13, according to the RFP issued on August 8, 2018
Attachments:
1. Agreement for professional services for design of the new Well and Tank #13
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.ci.ammon.id.us Page | 1
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A GREEMENT FOR P ROFESSIONAL S ERVICES
This is an Agreement effective as of ____________ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ Λͻ9ŅŅĻĭƷźǝĻ 5ğƷĻͼΜ ĬĻƷǞĻĻƓ ƷŷĻ
_______City of Ammon_______________ ("Owner") and Keller Associates, Inc. Λͻ/ƚƓƭǒƌƷğƓƷͼΜ͵
Owner's Project, of which Consultant's services under this Agreement are a part, is generally identified as follows:
Water Supply Improvements ΛͻtƩƚƆĻĭƷδΜ͵
The Owner and the Consultant agree to the following Project scope, schedule, and compensation:
SCOPE: /ƚƓƭǒƌƷğƓƷƭ ƭĻƩǝźĭĻƭ ǒƓķĻƩ Ʒŷźƭ !ŭƩĻĻƒĻƓt are generally identified as described in Attachment A.
SCHEDULE: The Agreement shall commence on the above written date. See Attachment A for project Schedule.
COMPENSATION:
Basic Services. As compensation for services to be performed by Consultant, the Owner will pay Consultant the
following lump sum amounts as outlined in Attachment A.
Phase 1 Improvements Α 9ƓŭźƓĻĻƩźƓŭ ƭĻƩǝźĭĻƭ ŅƚƩ ķĻƭźŭƓ ğƓķ ĭƚƓƭƷƩǒĭƷźƚƓ ƚŅ ğ ƷĻƭƷ ǞĻƌƌ ğƓķ ğ ĭƚƓƭƷƩǒĭƷźƚƓ ǞĻƌƌ
as described in Attachment A: $79,620.00 (seventy-nine thousand six hundred twenty dollars).
Phase 2 Improvements Α 9ƓŭźƓĻĻƩźƓŭ ƭĻƩǝźĭĻƭ ŅƚƩ ƷŷĻ ķĻƭźŭƓ ğƓķ ĭƚnstruction of a well house, water storage
tank, booster station, and distribution improvements as described in Attachment A: $589,033.00 (five
hundred eighty-nine thousand thirty- three dollars).
Additional Services. Compensation for performing Additional Services will be pursuant to a mutually agreed
upon amendment(s) to this Agreement. For Additional Services, an Administrative Reserve of $50,000 is
included for the Phase 2 improvements to be authorized by the Owner as needed on a case-by-case basis.
In Witness Whereof, the parties hereto have executed this Agreement as of the date first above written. Owner
further acknowledges that it has reviewed and accepted the attached Standard Terms and Conditions.
OWNER: CONSULTANT: Keller Associates, Inc.
Signature: Signature:
Name: Name: James P. Mullen
Title: Title: Vice President
rd
Address: Address: 305 N. 3 Avenue, Ste A
Pocatello, ID 83201
Date: Date:
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Consultant Project #218079-000 AGREEMENT Page 1 of 3
STANDARD TERMS AND CONDITIONS
1. CONTRACT Α ŷźƭ ķƚĭǒƒĻƓƷ ĭƚƓƭƷźƷǒƷĻƭ ƷŷĻ Ņǒƌƌ ğƓķ ĭƚƒƦƌĻƷĻ !ŭƩĻĻƒĻƓƷ ĬĻƷǞĻĻƓ ƷŷĻ ƦğƩƷźĻƭ ğƓķ ƭǒƦĻƩƭĻķĻƭ ğƌƌ ƦƩźƚƩ
negotiations, representations or agreements, whether written or oral. The Agreement may be amended only if both
parties specifically agree in writing to such amendment of the Agreement.
2. INVOICES AND PAYMENT Α hǞƓĻƩ Ǟźƌƌ ƒğƉĻ ƦğǤƒĻƓƷ ǞźƷŷźƓ ЊЎ ĭğƌĻƓķğƩ ķğǤƭ of the invoice date. Consultant shall keep
accurate records of expenses. If Owner contests an invoice, Owner shall advise the Consultant within 15 days of receipt of
invoice of the specific basis for doing so, may withhold only that portion so contested, and shall pay the undisputed
portion.
Interest. If payment is not received by the Consultant within 30 calendar days of the invoice date, Owner shall pay
interest at a rate of 1½% per month (or the maximum allowable by law, whichever is lower) of the past due amount.
Payments will be credited first to interest and then to principal.
Suspension. If the Owner fails to make payments when due, the Consultant may suspend performance of services upon
ŅźǝĻ ΛЎΜ ĭğƌĻƓķğƩ ķğǤƭ ƓƚƷźĭĻ Ʒƚ the Owner. Owner agrees to indemnify and hold Consultant harmless from any claim or
liability resulting from such suspension.
3. DOCUMENTS Α !ƌƌ ķƚĭǒƒĻƓƷƭ ƦƩĻƦğƩĻķ ƚƩ ŅǒƩƓźƭŷĻķ ĬǤ /ƚƓƭǒƌƷğƓƷ are instruments of service, and Consultant retains
ownership and property interest (including the copyright and the right of reuse) in such documents. Owner shall have a
limited license to use the documents in and for the Project subject to full payment for all services relating to preparation
of the documents. The Owner agrees to obtain prior written agreement for any reuse or modifications of the instruments
of service, and understands that any unauthorized use of the instruments of service shall be at the OwneƩƭ ƭƚƌĻ ƩźƭƉ ğƓķ
without liability to the Consultant.
4. STANDARD OF CARE Α The standard of care for all professional engineering and related services performed or furnished
by the Consultant under this Agreement will be the care and skill ordinarily used by members of the subject profession
practicing under similar circumstances at the same time and in the same locality. The Consultant makes no warranties,
expressed or implied, under this Agreement or otherwise, in ĭƚƓƓĻĭƷźƚƓ ǞźƷŷ ƷŷĻ /ƚƓƭǒƌƷğƓƷƭ ƭĻƩǝźĭĻƭ͵ /ƚƓƭǒƌƷğƓƷ
shall exercise usual and customary professional care in its efforts to comply with applicable codes, regulations, laws,
rules, ordinances, and such other requirements in effect as of the date of execution of this Agreement.
5. CHANGES OR DELAYS Α The proposed scope of services, compensation, schedule, and allocation of risks reflect
/ƚƓƭǒƌƷğƓƷƭ ǒƓķĻƩƭƷğƓķźƓŭ ƚŅ ƷŷĻ tƩƚƆĻĭƷ ğƷ ƷŷĻ ķğƷĻ ƚŅ this Agreement. Costs and schedule commitments shall be
subject to renegotiation for changed conditions, unreasonable delays caused ĬǤ ƷŷĻ hǞƓĻƩƭ ŅğźƌǒƩĻͲ źƓķĻƦĻƓķĻƓƷ
government agencies, acts of God, or causes beyond the reasonable control of Consultant. Where this occurs, changes in
the Agreement shall be negotiated and an equitable adjustment shall be made.
6. TERMINATION Α ŷĻ hǞƓĻƩ ğƓķ /ƚƓƭǒƌƷğƓƷ ƒğǤ ƷĻƩƒinate this Agreement in whole or in part at any time by giving 30
days written notice thereof. The Owner shall promptly pay Consultant for all services rendered to the effective date of
suspension of services, plus suspension charges, which shall include the cost of assembling documents, personnel and
equipment, rescheduling or reassignment, and commiƷƒĻƓƷƭ ƒğķĻ Ʒƚ ƚƷŷĻƩƭ ƚƓ ƷŷĻ hǞƓĻƩƭ ĬĻŷğƌŅ͵
7. SUSPENSION OF SERVICES Α LŅ ƷŷĻ hǞƓĻƩ ƭǒƭƦĻƓķƭ ƭĻƩǝźĭĻƭ ƚŅ ƷŷĻ /ƚƓƭǒƌƷğƓƷ ŅƚƩ ğƓǤ ƩĻğƭƚƓ ŅƚƩ ƒƚƩĻ ƷŷğƓ ƷŷźƩƷǤ ķğǤƭͲ
the Consultant shall be reimbursed for expenses incurred due to suspension of services, including costs associated with
rescheduling or reassigning personnel, and commitments ƒğķĻ Ʒƚ ƚƷŷĻƩƭ ƚƓ hǞƓĻƩƭ ĬĻŷğƌŅ͵
8. INDEMNITY AND LIMITATION OF LIABILITY Α hǞƓĻƩ ğƓķ /ƚƓƭǒƌƷğƓƷ Ļğĭŷ ğŭƩee to indemnify and hold the other
(including their respective officers, directors, employees, agents, owners, shareholders, members, partners, sub-
consultants, subcontractors, and representatives) harmless from and against liability for all claims, losses, damages and
expenses, to the extent such claims, losses, damages, or expenses are caused by the indemnźŅǤźƓŭ ƦğƩƷǤƭ ƓĻŭƌźŭĻƓƷ ğĭƷƭͲ
errors or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of
Owner and Consultant, they shall be borne by each party in proportion to its negligence. Neither the Owner nor
Consultant shall be liable for incidental, indirect or consequential daƒğŭĻƭ͵ ŷĻ /ƚƓƭǒƌƷğƓƷƭ ƌźğĬźƌźƷǤ Ʒƚ ƷŷĻ hǞƓĻƩ ğƓķ Ʒƚ
all construction contractors and subcontractors on the Project, ķǒĻ Ʒƚ ƷŷĻ /ƚƓƭǒƌƷğƓƷƭ ƓĻŭƌźŭĻƓt acts, errors omissions, or
breach of contractual obligations relating to or arising out ƚŅ ƷŷĻ tƩƚƆĻĭƷ ƭŷğƌƌ ƓƚƷ ĻǣĭĻĻķ ƷŷĻ /ƚƓƭǒƌƷğƓƷƭ ƷƚƷğƌ ŅĻĻ͵
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Consultant Project #218079-000 AGREEMENT Page 2 of 3
9.OPINIONS OF COST Α /ƚƓƭǒƌƷğƓƷƭ ƚƦźƓźƚƓƭ ƚŅ ƦƩƚĬğĬƌĻ ĭƚƭƷ ƩĻƦƩĻƭĻƓƷ /ƚƓƭǒƌƷğƓƷƭ ƆǒķŭƒĻƓƷ ğƭ ğƓ ĻǣƦĻƩźĻƓĭĻķ ğƓķ
qualified design professional. Since Consultant has no control over the cost of labor, materials, equipment, or services
ŅǒƩƓźƭŷĻķ ĬǤ ƚƷŷĻƩƭͲ ƚƩ ƚǝĻƩ ƷŷĻ hǞƓĻƩƭ ğƓķ ƚƷŷĻƩ ĭƚƓƷƩğĭƷƚƩƭ ƒĻƷŷƚķƭ ƚŅ ķĻƷĻƩƒźƓźƓŭ ƦƩźĭĻƭͲ ƚƩ ƚǝĻƩ ĭƚƒƦĻƷźƷźǝĻ
bidding or market conditions, the Consultant cannot and does not guarantee that proposals, bids, or actual construction
cost will not vary from opinions of probable cost prepared by the Consultant.
10. CONSTRUCTION PHASE SERVICES Α If Consultant performs any services during the construction phase of the Project,
Consultant shall not supervise, direct, or have control over CoƓƷƩğĭƷƚƩƭ ǞƚƩƉ͵ /ƚƓƭǒƌƷğƓƷ ƭŷğƌƌ ƓƚƷ ŷğǝĻ ğǒƷŷƚƩźƷǤ ƚǝĻƩ ƚƩ
responsibility for the construction means, methods, techniques, sequences or procedures or for safety precautions and
programs in connection with the work of the Contractor. Consultant does not guarantee the performance of the
construction contract by the Contractor and does not assume ƩĻƭƦƚƓƭźĬźƌźƷǤ ŅƚƩ ƷŷĻ /ƚƓƷƩğĭƷƚƩƭ ŅğźƌǒƩĻ Ʒƚ ŅǒƩƓźƭŷ ğƓķ
perform its work in accordance with the Contract Documents.
11. MISCELLANEOUS
Right of Entry:
ƓƌĻƭƭ ƚƷŷĻƩǞźƭĻ ƓƚƷĻķ źƓ ƷŷĻ ƭĭƚƦĻ ƚŅ ǞƚƩƉͲ ƷŷĻ hǞƓĻƩ ƭŷğƌƌ ƦƩƚǝźķĻ ŅƚƩ /ƚƓƭǒƌƷğƓƷƭ ƩźŭŷƷ Ʒƚ ĻƓƷĻƩ ƷŷĻ
property owned by the Owner and others in order to fulfill the services to be performed hereunder.
Dispute Resolution: Owner or its Contractor agree to notify Consultant of any claims against the Consultant within 10
days of discovery of any allegations, errors or omissions. Should a dispute arise, Owner and Consultant agree to negotiate
disputes between them in good faith for a period of 30 calendar days from the date the dispute is raised in writing by
either the Owner or Consultant. If the parties fail to resolve the dispute through negotiation, then the dispute shall be
decided through non-binding mediation or other mutually agreed alternative dispute resolution technique. Fees and
expenses for mediation shall be split equally between the parties. The Owner and Consultant agree non-binding
mediation or other mutually acceptable dispute resolution technique shall precede litigation. This Agreement shall be
governed by the laws of the State where the Project is located.
Hazardous Environmental Conditions: ŷĻ ƭĭƚƦĻ ƚŅ /ƚƓƭǒƌƷğƓƷƭ ƭĻƩǝźĭĻƭ ķƚĻƭ ƓƚƷ źƓĭƌǒķĻ ğƓǤ ƩĻƭƦƚƓƭźĬźƌźƷǤ ŅƚƩ
detection, remediation, accidental release, or services relating to waste, oil, asbestos, lead or other hazardous materials,
as defined by Federal, State, and local laws or regulations. Consultant is not required to be become an arranger, operator,
generator, or transporter of hazardous substances, and shall have no responsibility for the discovery, handling, removal,
disposal or exposure of persons to hazardous substances of any form.
Consultant Reliance: Consultant shall be entitled to rely, without liability or the need for independent verification, on the
ğĭĭǒƩğĭǤ ğƓķ ĭƚƒƦƌĻƷĻƓĻƭƭ ƚŅ ğƓǤ ğƓķ ğƌƌ źƓŅƚƩƒğƷźƚƓ ƦƩƚǝźķĻķ ĬǤ hǞƓĻƩͲ hǞƓĻƩƭ ĭƚƓƭǒƌƷğƓƷƭ ğƓķ ĭƚƓƷƩğĭƷƚƩƭͲ
information from public records, and information ordinarily or customarily furnished by others, including, but not limited
to specialty contractors, manufacturers, suppliers, and publishers of technical standards.
Certifications: Consultant shall not be required to sign any documents that result in Consultant having to certify, warrant,
or guarantee the existence of conditions whose existence Consultant cannot ascertain within its services for the Project.
Third Parties: Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in
favor of, a third party against either the Owner or Consultant. /ƚƓƭǒƌƷğƓƷƭ ƭĻƩǝźĭĻƭ ŷĻƩĻǒƓķĻƩ ğƩĻ ĬĻźƓŭ ƦĻƩŅƚƩƒĻķ ƭƚƌĻƌǤ
for the benefit of the Owner, and no other entity shall have any claim against Consultant because of this Agreement or
/ƚƓƭǒƌƷğƓƷƭ ƦĻƩŅƚƩƒğƓĭĻ of services hereunder.
Severability & Waiver: In the event any of these Contract Provisions are found to be illegal or otherwise unenforceable,
the unenforceable Contract Provisions will be stricken, and those remaining Contract Provisions shall continue in full force
and effect. The failure of either party of this Agreement to insist, in any one or more instances, upon the performance of
any of the terms, covenants or conditions of this Agreement, shall not be construed as a waiver of such term, covenant or
right.
Joint Drafting: The Parties expressly agree that this Agreement was jointly drafted, and that they both had opportunity to
negotiate its terms and to obtain the assistance of counsel in reviewing its terms prior to execution. Therefore, this
Agreement shall be construed neither against nor in favor of either Party, but shall be construed in a neutral manner.
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Consultant Project #218079-000 AGREEMENT Page 3 of 3
Attachment A
Scope of Services
Water Supply Improvements
City of Ammon, ID
Keller Associates Project No.: 218079-000
Background
The City of Ammon (Owner) identified a need to construct improvements to the drinking water system.
The project will be divided into two distinct phases. Phase 1, will be for the design and construction of a
test well and a production well based on the findings of the test well. Phase 2 will be for the design and
construction of a well house, water storage tank, booster station, and transmission improvements to
connect to the existing water distribution system.
Phase 1
Phase I consists of designing a test well and a production well at the project site. The site is located at
the south end of the Woodland Hills Subdivision on parcels owned by Empy Revocable Trust and
Rockwell Homes. The site is approximately two acres. The purpose of the test well is to determine
generally anticipated water quality, quantity, and depth of the production well. A 24-hour pumping test
will be conducted in the test well to give an indication of the potential flow rate from the production
well. The findings of the test well will be used to finalize the design of the production well. It is
anticipated that the test well and production well will be bid separately in order to allow the design of
the production well to be adjusted based on the findings during the construction of the test well. Bid
quantities for the test well will be estimated based on a review of nearby well logs. Estimated quantities
and costs for the production well will be refined after the test well is completed. Keller Associates
(Consultant) will complete the coordination/design for the test and production wells at the site. Water
quality testing for the test and production wells will be paid for by the Owner. Consultant will coordinate
with a hydrogeologist (Subconsultant) and contractors to prepare design and bidding packages for the
test and production wells.
Phase 2
Phase 2 consists of design of a well house, 2.0 Million gallon water storage tank, booster station, and
transmission piping to connect to the existing water system. The following paragraphs describe the key
components of the Phase II improvements.
Well House: The well house will be of CMU construction and will house the vertical turbine, motor,
electrical controls, and HVAC equipment. Mechanical piping and equipment will include a
submersible pressure transducer, air relief valve, check valve, pump to waste, flow meter, sample
tap, and disinfection equipment. Alternatively, the Owner may elect to install a submersible pump
and motor in the well separate from the tank and booster station with the electrical and ancillary
ĻƨǒźƦƒĻƓƷ ŷƚǒƭĻķ źƓ ƷŷĻ ĬƚƚƭƷĻƩ ƭƷğƷźƚƓ͵ ŷĻ hǞƓĻƩƭ ƦƩĻŅĻƩĻƓĭĻ Ǟźƌƌ ĬĻ ķźƭĭǒƭƭĻķ źƓ ƷŷĻ ƦƩĻΏ
design meeting and incorporated in the design.
Water Storage Tank: Tank type will be selected by the Owner following the presentation of an
alternatives analysis by the Consultant. Tank features such as volume, diameter to height ratio, roof
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type, interior and exterior access, bury depth, internal piping, and mixing will be determined in a
pre-design meeting with the Owner.
Booster Station: The booster station will be designed with a target pumping capacity of 3,000 to
4,000 gallons per minute, depending on the capacity of the completed production well. The building
will be of CMU construction and will be approximately 3,000 square feet. It is anticipated the
booster station will house the production well, or a submersible pump and motor could be used that
would allow the well to be located outside the booster station. Pump controls will be located inside
the booster station. The production well will feature a magnetic flowmeter that will be integrated
with the SCADA system. A submersible level transducer to monitor groundwater level in the well
may also be included.
The booster station will house booster pumps with variable frequency drives that pump from the
water storage tank into Pressure Zone 1. It is anticipated the booster station will include an
emergency generator. These pieces of equipment and other specific booster station equipment will
be coordinated with the Owner in a predesign meeting. Booster station controls will be integrated
ǞźƷŷ ƷŷĻ hǞƓĻƩƭ ĻǣźƭƷźƓŭ {/!5! ƭǤƭƷĻƒ͵ {źƷĻ ǞƚƩƉ will consist of site piping, grading, stormwater
handling, access and parking, as well as security fencing, and landscaping.
Transmission Piping: The booster station will be connected to the distribution system through
transmission piping that has been sized to accommodate the pumping capacity of the booster
station. The connection point to the distribution system will be determined with input from the
Owner and based on modeling. The anticipated connection point is approximately 1,000 feet from
the intersection of Tawzer Way and Cottontree Lane. If the connection location changes, additional
services will be negotiated.
The following describes the scope of work to complete the engineering for the Project Administration,
Preliminary Evaluation and Design, Design Services, Services During Bidding, Construction Services, and
Project Closeout to complete Phases 1 and 2 of the project as described above.
Task 1. Project Administration:
Consultant Responsibilities:
1.1 Provide general project management activities, including: monthly invoicing, progress reports,
maintaining project schedule, and internal project administration.
1.2 Attend project kick-off meeting.
Assumptions:
1.3 Project duration is anticipated to be 28 months.
1.4 Project funding is by the City.
Deliverables:
1.5 Monthly progress reports and invoices.
1.6 Design review meeting agendas and meeting minutes.
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Task 2. Preliminary Evaluation and Design:
Consultant Responsibilities:
2.1 Arrange and attend an initial visit of the proposed well site with DEQ and City personnel (completed
by Subconsultant).
2.2 Complete well site evaluation report to be submitted to DEQ for review (by Subconsultant).
2.3 Site topographic survey.
2.4 Geotechnical report (completed by Subconsultant).
2.4.1 Request Digline locates
2.4.2 Advance two boreholes to 60 feet each and one borehole to 25 feet
2.4.3 Classify soils encountered, and note depth to rock and groundwater, if applicable
2.4.4 Provide recommendations for structure foundations, infiltration rates, light and heavy
duty pavement sections, lateral earth pressures for existing soils, and backfilling
2.5 Prepare and present to the Owner a life-cycle cost analysis of up to three tank alternatives.
2.5.1 Bolted steel
2.5.2 Conventional reinforced concrete
2.5.3 Pre-stressed concrete
2.6 Pre-design meeting to select tank and booster station features.
Owner Responsibilities:
2.7 Provide site access
2.8 Land acquisition, property survey, and platting.
2.8.1 Provide electronic basemap on City datum
2.8 Water right transfer.
2.9 Attend the well site inspection.
2.10 Select tank type with input from the Consultant.
2.11 Provide input into the selection of tank and booster station features.
Assumptions:
2.12 Preliminary Engineering Report will not be required since Water Facilities Planning Study has been
approved. However, design criteria will be documented in the pre-design meeting minutes.
Deliverables:
2.13 Presentation of life-cycle cost analysis
2.14 Pre-design meeting agenda and minutes
Task 3. Extended Period Modeling and Energy Efficiency Evaluation
Consultant Responsibilities
3.1 Provideone Consultant staff for up to two days of field work to flow test and troubleshoot
portions of the system that are targeted for calibration. It is anticipated one day of flow testing
will be provided initially and one day of follow up flow testing if additional areas of concern are
found.
3.2 Provide up to 48 hours of model calibration and extended period model verification
3.3 Provide up to 80 hours of modeling to evaluate alternatives and optimize the proposed facilities
based on energy and operational efficiency. Optimization includes the following:
3.3.1 Review tank sizing after production well is completed.
3.3.2 Booster pump sizing.
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3.3.3 Transmission line sizing and connection point.
3.3.4 Recommended system operational settings for well and booster pumps.
3.4 Prepare a draft Technical Memorandum to document findings and assumptions.
3.5 Meet with City to discuss the findings in the draft Technical Memorandum. Incorporate City
input in a final Technical Memorandum.
Owner Responsibilities
3.6 Provide a copy of prior energy efficiency studies and findings for the purpose of establishing a
base line scenario for the new facilities.
3.7 Provide a copy of the most recent extended period model with pump and tank control set
points.
3.8 Provide field support for hydrant flow testing for hydraulic model calibration; anticipate one
operator to open hydrants and install data loggers, one operator to monitor SCADA system, and
potentially a third operator to assist with traffic control.
3.9 Install up and down stream pressure data loggers during hydrant flow testing in place of
additional field personnel. Manually record observed pressures as field verification of data
loggers.
3.10 Download data loggers and email information to Consultant.
Deliverables
3.11 Updated calibrated hydraulic model .
3.12 Technical Memorandum that documents assumptions, operational efficiencies, and outlines the
proposed theory of operation for the new facilities.
Task 4. Design Services:
Consultant Responsibilities:
4.1 Prepare one set of engineering plans, specifications, and bidding documents for the test well
4.1.1 Analysis of local geology and design of test well (by Subconsultant)
4.1.2 Prepare special conditions for test well bid (by Subconsultant)
4.1.3 Conduct a 90% design review meeting with Owner to review drawings and specifications for
the test well
4.2 Prepare one set of engineering plans, specifications, and bidding documents for the production
well
4.2.1 Well design (by Subconsultant)
4.2.2 Bid specifications, special conditions (by Subconsultant)4.2.3 Conduct a 90% design review
meeting with Owner to review drawings and specifications for the production well
4.3 Prepare one set of engineering plans, specifications, and bidding documents for the well house,
tank, booster station, transmission piping, and related appurtenances.
4.3.1 Provide structural design of the tank type selected by the Owner; booster station, and well
house
4.3.2 Prepare electrical and controls drawings for the well house, tank, and booster station
Ѝ͵Ќ͵Ћ͵Њ /ƚƚƩķźƓğƷĻ {/!5! źƓƷĻŭƩğƷźƚƓ ƚŅ ƷŷĻ ƓĻǞ ŅğĭźƌźƷźĻƭ ǞźƷŷ ƷŷĻ hǞƓĻƩƭ {/!5! ƦƩƚǝźķĻƩ
4.3.3 Prepare mechanical drawings for the piping, equipment, and HVAC for the well house, tank,
and booster station
4.3.4 Prepare site, utility, and grading plans for the tank site
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4.3.5 Prepare landscape drawings for the tank site (by Subconsultant). Anticipated landscaping is a
simple layout of low-maintenance trees and shrubs
4.4 Conduct 50% and 90% design review meetings with the Owner to discuss the direction of the
project and make decisions pertinent to the design of the tank and booster station.
4.5 Submit design the City and DEQ for review and approval.
4.6 Provide an opinion of probable cost using the bid schedule developed by the Consultant for Phases
1 and 2 of the project.
4.7 Coordinate electrical design with Rocky Mountain Power to help identify potential energy
conservation incentives. Coordinate with Rocky MoǒƓƷğźƓ tƚǞĻƩƭ ƷŷźƩķ ƦğƩƷǤ ĻƓĻƩŭǤ źƓĭĻƓƷźǝĻƭ
manager who will complete incentive applications and reports.
Owner Responsibilities:
4.8 Provide comments and input on 50% design drawings
4.9 Provide comments and input on 90% design drawings and specifications
Ѝ͵ЊЉ tƩƚǝźķĻ ƩĻǝźĻǞ ĭƚƒƒĻƓƷƭ ŅƩƚƒ ƷŷĻ hǞƓĻƩƭ {/ADA integrator. SCADA design and integration will
ĬĻ ĬǤ ƷŷĻ hǞƓĻƩƭ {/!5! źƓƷĻŭƩğƷƚƩ͵
4.11 Provide input into insurance requirements required by the Owner to be provided by the Contractor
4.12 Obtain easements and rights-of-way. Legal descriptions for easements will be provided by the
Consultant
4.13 Provide legal and risk review services
Assumptions:
4.13 Water treatment beyond chlorine disinfection will not be needed.
4.14 Booster building will have a pump room and electrical room. Emergency generator will be in a
separate exterior enclosure.
4.15 No surge analysis or computational fluid dynamic modeling of tank mixing will be performed. It is
anticipated that pressure relief piping will be directed back into the tank.
4.15 Engineers Joint Contract Documents Committee (EJCDC) contract forms will be utilized.
4.16 Application for energy conservation incentives will be by others.
4.17 Traffic Control and Storm Water Pollution Prevention Plans will be prepared by the Contractor.
4.18 Since Consultant has no control over the cost of labor, materials, equipment, or services furnished
ĬǤ ƚƷŷĻƩƭͲ ƚƩ ƚǝĻƩ ƷŷĻ ĭƚƓƷƩğĭƷƚƩƭ ƒĻƷŷƚķƭ ƚŅ determining prices, or over competitive bidding or
market conditions, the Consultant does not guarantee that proposals, bids, or actual construction
cost will not vary from opinions of probable construction cost prepared by the Consultant.
Deliverables:
4.19 50% design drawings (Phase 2 only).
4.20 90% design drawings and specifications (Phases 1,and 2).
4.21 100% stamped design package (Phases 1 and 2).
4.22 Opinion of Probable Cost (Phases 1 and 2).
Task 5. Services During Bidding:
Bidding for the test well will follow a semi-formal bidding process in accordance with Idaho Code in
which bids are solicited from at least three contractors. The production well will be bid as a separate
project from the well house, tank, and booster station following a formal bidding process in accordance
with Idaho Code.
Consultant Responsibilities:
5.1 Provide the Owner with an advertisement to be published in the local newspaper by the Owner
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5.2 Conduct a pre-bid meeting for each project that is following the formal bidding process. The meeting
will include a site tour and provide a forum for answering questions from contractors interested in
the project.
Ў͵Ќ LƭƭǒĻ ğķķĻƓķğ ğƓķ ğƓƭǞĻƩ .źķķĻƩƭ ƨǒĻƭƷźƚƓƭ ķǒƩźƓŭ ƷŷĻ ĬźķķźƓŭ ƦƩƚĭĻƭƭ͵
5.4 Attend and conduct the bid openings and review the bids and provide a summary of the bids to the
Owner.
5.5 Provide standard construction forms and assist the Owner in placing the successful Bidders under
contract with the Owner for the work.
Owner Responsibilities:
5.6 Arrange and pay for Advertisement for Bids to be published in local newspaper for Phases 1 and 2.
5.7 Attend the pre-bid meetings for Phases 1 and 2.
5.8 Attend the bid openings for Phases 1 and 2.
5.9 Provide legal review services as required.
Assumptions:
5.10 One bid process is assumed for each phase of the work; if rebidding is required, Consultant will be
eligible for additional compensation.
Deliverables:
5.11 Summaries of Bids for Phases 1 and 2.
This task will be complete for each phase when the /ƚƓƭǒƌƷğƓƷƭ ǞƩźƷƷĻƓ Ĭźķ ƭǒƒƒğƩǤ źƭ ƦƩƚǝźķĻķ Ʒƚ ƷŷĻ
City. It is anticipated there will be two bid packages for Phase 1 and one bid package for Phase 2.
Task 6. Construction Services:
Consultant Responsibilities:
This task includes the engineering services that may be required to support the Owner during the
construction of Phase 1 and Phase 2 of the Water SǒƦƦƌǤ LƒƦƩƚǝĻƒĻƓƷƭ͵ /ƚƓƭǒƌƷğƓƷƭ ƌĻǝĻƌ ƚŅ ĻŅŅƚƩƷ
during construction is often affected by the selected Contractor. The fee estimate, level-of-effort
projections, and schedule assumptions represent ConsǒƌƷğƓƷƭ ƦƩƚŅĻƭƭźƚƓğƌ ƆǒķŭĻƒĻƓƷ͵ !ƭ ǞĻ źƓźƷźğƷĻ
activities, it may become apparent some modifications to this scope are necessary due to changes in the
/ƚƓƷƩğĭƷƚƩƭ ƭĭŷĻķǒƌĻ ğƓķ ǞƚƩƉ͵ /ƚƓƭǒƌƷğƓƷ Ǟźƌƌ ğķǝźse the Owner of such issues and any fee and/or
schedule impact prior to implementing revised activities. This task will include the following:
6.1 Attend a pre-construction meeting for each phase of the work to coordinate construction activities
and construction meetings. Consultant will prepare an agenda and minutes for each pre-
construction meeting.
Џ͵Ћ wĻǝźĻǞ /ƚƓƷƩğĭƷƚƩƭ ƦƩƚƦƚƭĻķ ĭƚƓƭƷƩǒĭƷźƚƓ ƷźƒĻ ƭĭŷĻķǒƌĻ ğƓķ ĭƩźƷźĭğƌ ƦğƷŷ ƭĻƨǒĻƓĭźƓŭ͵
Џ͵Ќ wĻǝźĻǞ /ƚƓƷƩğĭƷƚƩƭ ƭǒĬƒźƷƷğƌƭ ŅƚƩ ŭĻƓĻƩğƌ ĭƚƓŅormance with the specified materials and equipment.
Provide copies of approved submittals to the Owner for future reference.
Џ͵Ѝ .Ļ ğǝğźƌğĬƌĻ ŅƚƩ ĭƚƓƭǒƌƷğƷźƚƓ ǞźƷŷ hǞƓĻƩƭ ƭƷğŅŅ ƚƩ ǞźƷŷ ƷŷĻ /ƚƓƷƩğĭƷƚƩ ƩĻŭğƩķźƓŭ ƷŷĻ ƦƩƚƆĻĭƷ
6.5 Test Well Hydrogeological Support
6.5.1 Provide up to 16 hours of drilling supervision and monitoring
6.5.2 Monitoring and data analysis for 24-hour pumping test
6.5.3 Log drill cuttings and prepare well log
6.5.4 Prepare final report. Meet with Owner/DEQ to discuss results
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6.6 Production Well Hydrogeological Support
6.6.1 Provide up to 24 hours of drilling supervision to log drill cuttings and maintain log of drilling
activities
6.6.2 Provide up to 6 hours to supervise grouting
6.6.3 Monitor pumping test and analyze data
6.6.4 Prepare well report and submit to DEQ
6.7 Conduct construction progress meetings every two weeks with Owner and Contractor
representatives and distribute meeting minutes with action items to attendees. The frequency of
ƦƩƚŭƩĻƭƭ ƒĻĻƷźƓŭƭ ƒğǤ ĬĻ ğķƆǒƭƷĻķ ĬğƭĻķ ƚƓ /ƚƓƷƩğĭƷƚƩƭ ƭĭŷĻķǒƌĻ ğƓķ ǞƚƩƉ ƦƩƚŭƩĻƭƭ͵
6.8 Review and approve Contractor pay requests and change orders.
Џ͵В wĻƭƦƚƓķ Ʒƚ /ƚƓƷƩğĭƷƚƩƭ wĻƨǒĻƭƷƭ ŅƚƩ LƓŅƚƩƒğƷźƚƓ͵
6.10 The Consultant shall visit the site at intervals appropriate to the stage of construction in order to
observe the progress and quality of the work completed by the Contractor. Such visits and
ƚĬƭĻƩǝğƷźƚƓ ğƩĻ ƓƚƷ źƓƷĻƓķĻķ Ʒƚ ĬĻ ğƓ ĻǣŷğǒƭƷźǝĻ ĭŷĻĭƉ ƚƩ ğ ķĻƷğźƌĻķ źƓƭƦĻĭƷźƚƓ ƚŅ ƷŷĻ /ƚƓƷƩğĭƷƚƩƭ
work but rather are to allow the Consultant to become generally familiar with the work in progress
and to determine, in general, if the work is proceeding in accordance with the contract documents.
Based on this general observation, the Consultant shall keep the Owner informed about the progress
of the work and shall endeavor to guard the Owner against deficiencies in the work. Construction
observation services are intended to be supplemental to the similar observations that will be
completed by the Owner on a day-to-day basis. In completing these services, it is recognized that the
Contractor is solely responsible for furnishing and performing the work in accordance with the
contract documents. For budgeting purposes, the Consultant has assumed 16 hours of observation
per week during a 427 day construction window. It is likely that a winter shutdown will be needed.
6.11 Participate in a final walkthrough of the project with the Contractor ğƓķ hǞƓĻƩƭ ƭƷğŅŅ ŅƚƩ ƷŷĻ
purpose of issuing a Notice of Substantial Completion to the Contractor. This final walkthrough will
źƓĭƌǒķĻ ƷŷĻ ķĻǝĻƌƚƦƒĻƓƷ ƚŅ ğ ͻƦǒƓĭŷΏƌźƭƷͼ ƚŅ źƷĻƒƭ for the Contractor to address prior to project
closeout.
Owner Responsibilities:
6.12 Pay for water quality testing for the test well and production well.
6.13 Provide part-time construction observation to supplement construction observation by the
Consultant. Keep a record of construction observation. Alert Consultant of any concerns observed.
6.14 Attend progress meetings.
6.15 Review and process Contractor pay requests after review by the Consultant.
Assumptions:
6.16 Contractor will prepare Operation and Maintenance manual information and submit it to the
Consultant.
6.17 Testing services for items such as special inspections, soils, concrete, asphalt, pipe pressure, and
bacteria will be provided by Contractor or others. Construction staking will also be provided by the
Contractor.
Deliverables:
6.18 Pre-construction meeting agenda and minutes.
6.19 Approved submittals.
6.20 Recommendations for payment
6.21 Substantial and final completion punch lists
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This item will be complete upon the approval of ƷŷĻ /ƚƓƷƩğĭƷƚƩƭ ŅźƓğƌ ƦğǤ ƩĻƨǒĻƭƷ͵ !ķķźƷźƚƓğƌ ƷźƒĻ
required for construction and granted to the contractor will constitute a change and result in Additional
Services.
Task 7. Project Closeout:
This task includes the development of Record Drawings, and compilation of Contractor and
manufacturer supplied Operation and Maintenance Manuals for the Project. Items included in this task
are as follows:
Consultant Responsibilities:
7.1 Receive from the Contractor specific project information and then prepare an operation and
maintenance manual. The manual will outline equipment maintenance and operations procedures as
provided by the manufacturer. Operation and maintenance requirements for major elements of the
constructed facilities will be summarized.
7.2 Record Drawings will be provided using ContraĭƷƚƩ ƒğźƓƷğźƓĻķ ƭĻƷ ƚŅ ͻwĻķΏ\[źƓĻͼ ķƩğǞźƓŭƭ ğƓķ Ǟźƌƌ
show locations of installed components of the Project as identified by the Contractor. Contractor
drawings will be reviewed, noted and submitted to Owner.
Assumptions:
7.3 11-month warranty walkthrough will be completed as an additional service, or under separate
agreement, if desired.
Deliverables:
7.4 One electronic copy and one set of consƷƩǒĭƷźƚƓ ƦƌğƓƭ ƒğƩƉĻķ ͻwĻĭƚƩķ 5ƩğǞźƓŭƭͼ ğƓķ ƚƓĻ
electronic and one copy of the Operation and Maintenance Manual will be submitted to the Owner
and to DEQ.
Task 8. Administrative Reserve (Additional Services):
An Administrative Reserve amount of $50,000 is incorporated into this agreement to allow the Public
Works Director to authorize Additional Services if needed. The scope, schedule and budget for such
items will be agreed upon in writing prior to be incorporated into the work.
Bid Packages
It is anticipated that the following separate bid packages will be prepared.
1. ĻƭƷ Ļƌƌ Α ƭĻƒźΏŅƚƩƒğƌ Ĭźķ ƦƩƚĭĻƭƭ
2. tƩƚķǒĭƷźƚƓ Ļƌƌ Α ŅƚƩƒğƌ Ĭźķ ƦƩƚĭĻƭƭ
3. Wellhouse, Tank, and Booster Station (with site piping, grading, and connection to the existing
distribution system; formal bid process)
Ammon Water Supply Improvements 8 | Page
KA Project No. 218079-000
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Project Schedule
Consultant anticipates the following project schedule. Dates are approximate. Actual schedule may vary:
Task
Date
October 2018 Project Start
Start Construction of Test Well (1 month construction, 1 month
water quality and pump testing)
December 2018
Start Construction of Production Well (3 ½ months construction
including water quality and pump testing )
March 2019
May 2019 Start design of well house, tank, and booster station
July 2019 50% Design Complete, Design Review Meeting
August 2019 90% Design Complete, Design Review Meeting
September 2019 Submit to DEQ
October 2019 Bidding
November 2019 Contract Award, review submittals, order pumps
March 2020 Start Construction
May 2021 End Construction
Engineering Compensation
Compensation for engineering services will be by lump sum method in the amount shown below.
Reimbursable expenses will be billed at Keller Associates 2018 Title Code Billing Rates. Project will be
invoiced monthly based on a percent complete for each task. The lump sum amount includes all costs
for direct labor, indirect labor, overhead, reimbursable expenses, equipment, travel, per diem, and fixed
fees.
Task Phase 1Phase 2
1. Project Administration $4,500$16,690
2. Preliminary Evaluation and Design $11,220$28,310
3. Extended Period Modeling and Energy $0$18,420
Efficiency Evaluation
4. Design Services $35,750$259,250
5. Services During Bidding $7,200$13,150
6. Construction Services $18,850$240,793
7. Project Closeout $2,100$12,420
Phase Subtotals $79,620$589,033
Total Phase 1 and Phase 2$668,653
8. Administrative Reserve $50,000
Additional Tasks
Keller Associates will be available to perform additional services should a need be identified. Additional
services will be initiated through a mutually agreed upon task order in writing that will document the
task, time, and associated fees that is being added to the contract.
Ammon Water Supply Improvements 9 | Page
KA Project No. 218079-000
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VICINITY MAP
THE VILLAS, DIVISION NO. 3
PART OF THE SW 1/4 OF SECTION 24, T. 2 N., R. 38 EAST, B.M.
CITY OF AMMON, BONNEVILLE COUNTY, IDAHO
QSFMJNJOBSZ!QMBU
BLOCK 7
LOT 1
LOT 2
LOT 3
22,397 S.F.
LOT 4
21,387 S.F.
LOT 5
LOT 621,411 S.F.
21,394 S.F.0.514 AC
LOT 7
21,397 S.F.
LOT 80.491 AC
21,401 S.F.
LOT 90.492 AC
LOT 1021,404 S.F.
0.491 AC
LOT 11
21,408 S.F.
0.491 AC
21,411 S.F.
0.491 AC
21,392 S.F.
0.491 AC
20,200 S.F.
0.491 AC
0.492 AC
0.491 AC
0.464 AC
BLOCK 7
L6
LOT 7
BLOCK 8
LOT 1013,761 S.F.
LOT 9
LOT 8
LOT 7
0.316 AC
12,452 S.F.
12,652 S.F.
LOT 6
12,652 S.F.
LOT 1512,652 S.F.
0.286 AC
LOT 14
0.290 AC
12,452 S.F.
LOT 13
LOT 120.290 AC
12,452 S.F.
0.290 AC
12,645 S.F.
0.286 AC
12,094 S.F.
100,535 S.F.
0.286 AC
0.290 AC
0.278 AC
2.308 AC
BLOCK 7
RETENTION POND
NON-BUILDABLE
LOT 6
13,405 S.F.
LOT 1
0.308 AC
LOT 2
12,452 S.F.
LOT 3
LOT 4
LOT 512,652 S.F.
12,652 S.F.0.286 AC
12,652 S.F.
LOT 16
LOT 1712,452 S.F.
0.290 AC
0.290 AC
0.290 AC
LOT 1812,452 S.F.
12,652 S.F.
0.286 AC
BLOCK 8
12,787 S.F.0.286 AC
0.290 AC
0.294 AC
LOT 5
13,323 S.F.
0.306 AC
LOT 4
LOT 11
13,241 S.F.
LOT 12
16,540 S.F.
LOT 13
LOT 15
LOT 14
13,123 S.F.
LOT 17LOT 160.304 AC
13,123 S.F.
0.380 AC
LOT 1812,553 S.F.13,123 S.F.
12,553 S.F.0.301 AC
15,375 S.F.11,754 S.F.
0.301 AC
0.288 AC0.301 AC
0.288 AC
0.353 AC0.270 AC
BLOCK 6
BOUNDARY DESCRIPTION
LOT 3
6.00'
13,160 S.F.
LOT 10
BLOCK 6
Part of the SE1/4 of the SW1/4 of Section 24, Township 2 North, Range 38 East of the Boise Meridian, Bonneville County, Idaho, more particularly
LOT 24
0.302 AC
13,656 S.F.
described as:
LOT 23
13,815 S.F.LOT 5
LOT 4
LOT 19
14,592 S.F.0.313 AC
0.317 AC
14,006 S.F.
Commencing at the southwest corner of Section 24 (CP&FR Instrument No. 821880) from which the east 1/4 corner of said section (CP&FR Instrument
LOT 19
0.335 AC
0.322 AC
12,252 S.F.
0.281 AC
section which is marked by a 1/2" iron rod with cap stamped PLS 827, said point being the POINT OF BEGINNING;
Thence along the boundary of the SE1/4 of the SW1/4 the following three (3) courses:
LOT 9
LOT 2
1)
13,416 S.F.
12,719 S.F.
LOT 22
LOT 252)
LOT 6
0.308 AC
0.292 AC
10,765 S.F.12,302 S.F.
12222;
LOT 3
3)
LOT 20
0.247 AC0.282 AC BLOCK 6
feet from the northeast corner (northeast corner of Lot 1 Block 5) of The Villas Division No. 2 (Instrument No. 1202851);
14,001 S.F.
BLOCK 6BLOCK 6
LOT 20
Thence along the boundary of The Villas, Division No. 2 the following eight (8) courses:
0.321 AC
1)
12,346 S.F.
30'30'
BASIS OF BEARINGS NOTE
2)
0.283 AC
3)
City of Idaho Falls Coordinate System of 2004 derived from the Idaho State Plane
BLOCK 5 4)
Coordinate System (East Zone 1101) US Survey Feet and using a combined scale
BLOCK 7
5)
BLOCK 6
24.32'factor of 1.000277265 for a grid to ground conversion.
LOT 1
6)
LOT 7
All bearings are grid north along the central meridian.
LOT 27)
LOT 1
LOT 218)
LOT 21
10,033 S.F.
122.80'
12,241 S.F.
0.230 AC
LOT 1
0.281 AC
Containing 28.020 acres more or less.
SEWER LIFT
BLOCK 7
STATION LOT
60.08'
LOT 10
LOT 7
LOT 8
SUBDIVISION DATALEGEND
CURVE TABLE
LOT 13
LOT 14
LOT 20
LOT 25
LOT 19
CURVEDELTA ANGLERADIUSARC LENGTHTANGENTCHORD BEARINGCHORD LENGTH
TOTAL ACREAGE28.020 AC.
SECTION CORNER CONTROL
13,734 S.F.14,823 S.F.
C160.00'36.75'18.97'36.18'
TOTAL # OF LOTS61
0.315 AC0.340 ACC250.00'11.43'5.74'11.41'
PLACED 1/2" X 24" IRON ROD WITH
C350.00'49.57'27.04'47.57'
SMALLEST LOT SIZE0.237 AC.
4725
BLOCK 4 CAP MARKED PLS 12222
C450.00'49.57'27.04'47.57'
LARGEST LOT SIZE2.308 AC.
C550.00'49.57'27.04'47.57'
PLACED 5/8" X 24" IRON ROD WITH
C650.00'49.57'27.04'47.57'
C7AVERAGE LOT SIZE0.370 AC.
C2
ALUM. CAP MARKED PLS 12222
C750.00'8.61'4.32'8.60'
LOT 9
DEDICATED R-O-W 5.702 AC.
LOT 6C860.00'36.75'18.97'36.18'
FOUND MONUMENT AS NOTED
LOT 21
C960.00'36.75'18.97'36.18'
LOT 9DENSITY2.2 LOTS/ AC.
LOT 2411,523 S.F.
C1050.00'35.09'18.30'34.37'
LOT 12
LOT 15
P.O.B.POINT OF BEGINNING
10,303 S.F.
0.265 ACLOT 18C1150.00'72.47'44.27'66.29'
0.237 AC
C1250.00'63.24'36.64'59.11'
P.U.E.PUBLIC UTILITY EASEMENT
C1350.00'47.53'25.73'45.76'
C1460.00'36.75'18.97'36.18'
SECTION LINE
C1579.50'81.07'44.46'77.61'
C1679.50'41.56'21.27'41.09'
SURVEYED BOUNDARY LINE
C1760.00'14.23'7.15'14.19'
LOT 10LOT 8
LOT 22C1860.00'22.53'11.40'22.40'
LOT 5
LOT 11
C1950.00'112.03'103.38'90.02'
20,368 S.F.
LOT 17
LOT 23LOT 16
C2050.00'106.31'89.86'87.38'
0.468 AC
19,981 S.F.
C2160.00'16.26'8.18'16.21'
0.459 AC
C2260.00'20.50'10.35'20.40'
BLOCK 4
LINE TABLE
LINEBEARINGDISTANCE
LOT 7
L128.68'
LOT 4
L227.88'
CITY OF AMMON PLANNING DIRECTOR APPROVAL
L328.68'
L427.88'
LOT 3
PRELIMINARY PLAT IS HEREBY APPROVED AS SUBMITTED THIS _____ DAY OF , 2018.
L528.68'
L615.00'
L727.88'
L828.68'
CITY OF AMMON PLANNING DIRECTOR
L927.88'
L1028.68'
L1127.88'
L1228.68'
L1327.88'
L1427.19'
SURVEYOR'S CERTIFICATE
I, Shane C. Remer, a Licensed Professional Land Surveyor in the State of
Idaho, do hereby certify that the survey of this Subdivision, designated as
SHEET
DRAWN BY
GENERAL NOTESGRAPHIC SCALE
THE VILLAS, DIVISION NO. 3, was made under my direction, and that said
SCR
1) ALL PUBLIC UTILITY EASEMENTS ALONG ROADWAY FRONTAGES ARE 15' IN
subdivision is truly and correctly surveyed and staked as provided by law
THE VILLAS, DIVISION NO. 3
1 CHECKED BY
WIDTH UNLESS OTHERWISE NOTED.
and in accordance with the accompanying plat as described hereon.
SCR
SW1/4, SEC. 24, T. 2 N., R. 38 EAST, B.M.
OF
PROJECT NO.
CITY OF AMMON
SHEETS0252
SCALE: 1" = 80'
BONNEVILLE COUNTY, IDAHO
Shane C. Remer P.L.S. 12222
DATE
1
10/15/2018
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Ammon City Council
October , 2018
Mayor Coletti and City Councilmembers:
Discussion of Charitable Contribution Request from Hospice of Eastern Idaho
Staff Presenting:
Micah Austin, City Administrator
Recommendation
- Staff recommends the City Council discuss the request and determine whether any funding can
be allocated to Hospice of Eastern Idaho.
Summary of Analysis
1. On October 4, 2018, the Mayor and City Council adopted Resolution 2018-012R, establishing the
City of Ammon Charitable Contributions policy.
2. According to the policy, this request from Hospice of Eastern Idaho meets the minimum
requirements set forth by Resolution 2018-012R
3. Hospice of Eastern Idaho is located in Idaho Falls and provides services to citizens with the City
of Ammon.
4. In their request submitted, Hospice of Eastern Idaho states that they have provided hospice
services to 32 patients in Ammon and bereavement services to one family in Ammon within the
last two years.
5. At previous meetings, funding requests totaling $13,500.
6. The total amount allocated for charitable contributions is $20,000.
7. The total remaining in our budget for charitable contributions is $6,500.
Financial Impact
1. The Fiscal Year 2019 budget allocates $20,000 to community organizations. So far, the City
Council has awarded $13,500 in contributions, leaving $6,500 remaining.
Motion
the fund the request from Hospice of Eastern Idaho in the amount of $_________, finding the
request consistent with the City of Ammons Charitable Contribution Policy.
Attachments:
1. Funding request from Hospice of Eastern Idaho
2. Resolution 2018-012R, the City of Ammon Charitable Contributions Policy
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.ci.ammon.id.us Page | 1
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