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11.01.2018CouncilAgenda-Packet 2135 SOUTH AMMON ROAD CITY COUNCIL-AGENDA THURSDAY, NOVEMBER 1, 20187:00 P.M. CALL TO ORDER: Mayor Sean Colettiat 7:00 p.m. Pledge of Allegiance CouncilmemberPowell Prayer CouncilmemberWiscombe MINUTES:October 11, 2018, October 18, 2018 ITEMS FROM MAYOR:PROCLAMATION PROCLAMATION CONSENT AGENDA:Accounts Payable Exhibit A PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:(5 Minute Limitation): PUBLIC HEARINGS:None ACTION ITEMS: 1.Settlement Agreement Ground Water Mitigation (The Surface Water Coalition, Participating Members of Idaho Ground Water Appropriators, Inc., and Signatory Cities) 2.Resolution 2018-013R Snow Removal Policy 3.Fiber Optic -Joint Powers Agreement (JPA) City of Idaho Falls DISCUSSION ITEMS: 1.Sunnyside/Ammon Road Traffic Light 2.Misc. EXECUTIVE SESSION: 1.Pending Litigation -Idaho Code 74-206 (1) (f) INDIVIDUALS NEEDING ACCOMODATION DUE TO DISABILITY MUST CONTACT CITY HALL NO LATER THAN 1:00 P.M. THE DAY BEFORE THE SCHEDULED MEETING TO ARRANGE ASSISTANCE 1 of 24 2135 SOUTH AMMON ROAD CITY COUNCIL MINUTES THURSDAY, OCTOBER 11, 2018 AGENDA: AGENDA -WORK SESSION THURSDAY, OCTOBER 11, 20184:30P.M. DISCUSSION ITEMS: 1.Moreton Financial Presentation 2.Rob Harris Water Rights 3.City Slogan 4.Misc. MINUTES City Officials Present:Mayor Sean Coletti(arrived at 4:43 pm) Council President Brian Powell Councilmember Rex Thompson CouncilmemberRussell Slack(arrived at 4:40pm) Councilmember Byron Wiscombearrived at 4:45 pm) Councilmember Craig Tibbitts City Attorney Scott Hall Deputy City Clerk Shari Ockerman City Treasurer Jennifer Belfield City Officials Absent:Councilmember Scott Wessel City Administrator Micah Austin City Engineer Tracy Bono City Clerk Rachael Sanders Council President Powellopened the meeting at 4:30 p.m. at the Ammon City Hall building located at 2135 South Ammon Road. DISCUSSION ITEMS: 1.Moreton Financial Presentation :Belfield introduced Jordan from Moreton Financial. Jordan Hanson, Moreton Asset Management,101 S 200 E SLC, UT. Jordan handed out a quarterly report regarding the City of Ammon assets portfolio. Jordan explained the portfolio rates, and the allocation on portfolio and interest rates. Jordan stated that rates have come up drastically in the last year, and said that the City may see another rate increase in December, and potentially looking at three additional hikes next year. He explained the Ammon portfolio, and said that Moreton manages$24 million in investmentsfor the City of Ammon.Themajority shortterm, with the longest bond reaching maturity in one and half years.Jordan stated that in2019 Ammon should see a bump in its interest earned, and explained the approximate Earned Interest Comparison.Jordan stated that. 2.Rob Harris Water Rights:Rob Harris handed out a letter detailing a settlement agreement to receive protection from the Surface Water Coalition delivery call. The other document is a letter that will be sent to any non-participating cities. Harrisexplained what happens when there is a delivery call. A groupof 16 cities said we dont like the idea of being curtailedso we are going to submit formal requests for approval of a mitigation plan. Harrisexplained the settlement agreement, and said that the agreementwas structured for other Cities to participate, they just need to provide notice, and they can come in under the agreement. Harrisexplained the spreadsheet regarding the allocation of mitigation obligation among participation cities.Discussion ensued regarding joining the coalition.Hallasked forHarrisrecommendation.His recommendation for the City is to sign the Settlement Agreement. Councilmember Powell asked if Ammon wouldget credit for wet years.Harrissaid the price will be adjusted after the first three years.Hallasked if the budget would have to be reopened.Belfieldexplained how to fund the coalition without opening the budget.Mayor Coletti recommended the City jointhe coalition. st Mayor Coletti requested that the settlement agreement be placed on the agenda for the November 1 Council Meeting. CouncilmembersSlack andWiscombe said they do not want to pay the $90,000 up front. They would liketo reviewother options. Mayor Coletti said this is the best protectionfor the City. Discussion ensued. 3.City Slogan:Mayor Coletti handed out the votes on line for the City slogans.Mayor Coletti said hewould thstnd needthe Council tovote for a City Slogan atthe October 18Council Meeting, and will also choose the1,2,and rd 3placewinners. City Council Minutes 10.11.2018Page 1of 2 2 of 24 4.Misc.:Hallsaid the-Idaho Freedom Foundationhas created a position where they go around the state and look for situations where they think governmental entitiesareillegally spendingor wasting tax dollars, and stated thatthis week the City of Ammon was the highlight in their article because of the Charitable Contributions policy. Discussion ensued regarding the Charitable Contributions Policy. Councilmember Wiscombereported on a meeting he had withBryan Meikleto look at the corner where they are performing a review for Good to Go. He feels thatthere is enough room for another welcome to Ammon. There is a propane tank seenfrom the road, so he ask for an additional sign to advertise their LPpropane.Hallstated that we still need the estimated cost for the sewer line for Good to Go.Hall reported that the other eleven lots in that area went under contract this week. Mayor Coletti asked the Council if they would like to see another City of Ammon sign placed at that location. The Council thought it would be a good idea. MayorColettireported hehad a request from Danny Clark to be a board member on the Behavioral Health Crisis Center,but he is just far too busy. BHC isrun by the County and a State grant, and meet one Friday per month at 9:00 am. Mayor Coletti asked the Council to let him know if any are interested in the position. The Pumpkin walk is coming up. We have twenty entries. The Ammon Arts will find judgesfor the displays, so the Council will not be needed for judging the winners. The meeting adjourned a 6:37p.m. _______________________________ Sean Coletti, Mayor ______________________ Rachael Sanders, City Clerk City Council Minutes 10.11.2018Page 2of 2 3 of 24 2135 SOUTH AMMON ROAD CITY COUNCIL MINUTES THURSDAY, OCTOBER 18, 2018 AGENDA: CITY OF AMMON CITY COUNCIL-AGENDA THURSDAY, OCTOBER 18, 20187:00 P.M. CALL TO ORDER: Mayor Sean Colettiat 7:00 p.m. Pledge of Allegiance CouncilmemberSlack Prayer CouncilmemberPowell MINUTES:October 4, 2018 ITEMS FROM MAYOR:Cindy Donovan Comprehensive Plan Honorable Mention Award CONSENT AGENDA:Accounts Payable Exhibit A PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:(5 Minute Limitation): PUBLIC HEARINGS:None ACTION ITEMS: 1.Keller Associates Pump Station #13 Scope of Work 2.VillasPreliminary Plat 3.City Slogan Approval 4.Charitable Contributions a.Hospice of Eastern Idaho DISCUSSION ITEMS: 1.Misc. MINUTES City Officials Present:Mayor Sean Coletti Councilmember Rex Thompson Councilmember Russell Slack(reached by phone for quorum) Councilmember Byron Wiscombe Councilmember Craig Tibbitts City Attorney Scott Hall City Administrator Micah Austin City Engineer Tracy Bono City Planner Cindy Donovan City Clerk Rachael Sanders City Officials Absent:Council President Brian Powell Councilmember Scott Wessel City Treasurer Jennifer Belfield CALL TO ORDER:Mayor Sean Coletti opened the meeting at 7:00 p.m.at the Ammon City Hall building located at 2135 South Ammon Road. Jacob Case, Scout Troop 6led the Pledge of Allegiance. Councilmember Wiscombeoffered a prayer. MINUTES:October 4, 2018:CouncilmemberWiscombemoved to approve the minutes, as presented. CouncilmemberThompsonseconded. Roll Call Vote: Councilmember Wiscombe Yes, Councilmember Thompson Yes, Councilmember Tibbitts Yes, and Councilmember Slack Abstain (absent). The motion passed. ITEMS FROM MAYOR:Cindy Donovan Comprehensive Plan Honorable Mention Award:Mayor Colettireported that earlier this year the City went through a change in theComprehensive Plan.It was a lot of work, and Cindy Donovan our City Planner as well as Ron Folsom our former City Administrator, and the Planning and Zoning Commission put a lot of work into making that happen. The Comprehensive Plan has received the 2018 Outstanding Plan Award, Honorable Mention from the American Planners Association. Mayor Coletti presented the award to Cindy Donovan. State of Idaho Consumer Product of the Year Award:Mayor Coletti said that the previous evening he was attending an awards ceremony where one of our great departments was nominated for an award; The Idaho Innovation Awards put on by the Idaho Technology Council and Stole Reeves in Boise. This was a big event for the entire state. Many great companies were recognized. The City of Ammon Fiber Optics Department was nominated City Council Minutes 10.18.2018Page 1of 2 4 of 24 received the award. Mayor Coletti presented the award to Bruce Patterson and theFiber Optic Department, and said that he is very proud of the work that they do. CONSENT AGENDA:Accounts Payable Exhibit A:CouncilmemberTibbitts moved to approve the Accounts Payable Exhibit A, as presented. CouncilmemberThompsonseconded. Roll Call Vote: Councilmember Tibbitts Yes, Councilmember Thompson Yes, Councilmember Wiscombe Yes, and Councilmember Slack Abstain (does not have the exhibit available to view). The motion passed. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation):None PUBLIC HEARINGS:None ACTION ITEMS: 1.Keller Associates Pump Station #13 Scope of Work:Tracy reported that he has submitted for Councilapprovalfor the Scope of Work Agreement for Keller Associates to proceed with the design for pump station #13.Keller has done a great job of finding unique waysto give us something that is going to be a great product. Hall covered some changes he would like to see in the contract. CouncilmemberTibbittsmoved to approve the Keller Associates Agreement for Professional Services for thedesign of the Well and Tank #13with the contract modifications noted by City Attorney Scott Hall,according to the RFP issued on August 8, 2018. CouncilmemberThompsonseconded. Roll Call Vote: Councilmember Tibbitts Yes, Councilmember Thompson Yes,Councilmember Wiscombe Yes, and Councilmember Slack Yes. The motion passed. 2.Villas Preliminary Plat: Cindy explained the location, the zoning, and the request for the preliminary plat. Discussion ensued regarding the flood plain issues. CouncilmemberWiscombemoved to approve the Villas Division 3 Preliminary Plat, finding it meets the City ordinance, subject to technical review. CouncilmemberTibbittsseconded. Roll Call Vote: Councilmember Wiscombe Yes, Councilmember Tibbitts Yes, Councilmember Thompson Yes, and Councilmember Slack Yes. The motion passed. 3.City Slogan Approval: Mayor Coletti stated that he has already received the votes from Councilmembers present to write down their top three picks for the City Slogan.He will collect the secret votes, and determine based on the votes what the new City Slogan will be. Mayor Coletti tallied the votes and stated that the new City Slogan is . 4.Charitable Contributions a.Hospice of Eastern Idaho:CouncilmemberThompsonmoved to deny the request for charitable contribution to Hospice of Eastern Idaho. CouncilmemberSlackseconded. Roll Call Vote: Councilmember Thompson Yes, Councilmember Slack Yes, Councilmember Wiscombe Yes, and Councilmember Tibbitts Yes. The motion passed. DISCUSSION ITEMS: st 1.Misc.:Bono reported that they are going to restripe 1Street tomorrow, and Midway will be striped and also the Midway bike lanes. Austin reported on the traffic light project for the Ammon and Sunnyside Road intersection. The project st engineers will be at the next Council meeting on Nov 1with a 3Dmodel of the project. st Councilmember Thompson discussed the Kartchner development on 1Street, andthe need for Fennec st Laneto come through.Councilmember Tibbitts said 1Street is a disaster right now with traffic. Discussion ensued. Mayor Coletti opened discussion with the Council regarding thewater meter testperiod. The meeting adjourned at8:48p.m. ____________________________ Sean Coletti, Mayor _______________________________ Rachael Sanders, City Clerk City Council Minutes 10.18.2018Page 2of 2 5 of 24 2135 South Ammon Road, Ammon, Idaho 83406 CITY OF AMMON PROCLAMATION EXTRA MILE DAY 2018 WHEREAS,the City of Ammon, is a community which acknowledges that a special vibrancy personal effort, volunteerism, and service; and WHEREAS,the City of Ammon, is a community which encourages its citizens to maximize their personal contribution to the community by giving of themselves wholeheartedly and with total effort, commitment, and conviction to their individual ambitions, family, friends, and community; and WHEREAS,the City of Ammon, is a community which chooses to shine a light on and make a difference and lift up fellow members of their community; and WHEREAS,the City of Ammon, acknowledges the mission of Extra Mile America to create 2018. NOW THEREFORE,I, Sean Coletti, Mayor of the City of Ammon, do hereby proclaim November 1, 2018, to be Extra Mile Day. I urge each individual in the community to take time those who are inspirational in their efforts and commitment to make their organizations, families, community, country, or world a better place. ____________________________ Sean Coletti, Mayor ______________________________ Rachael Sanders, CityClerk ProclamationExtra Mile Day 201811.01.2018 6 of 24 "As part of Extra Mile Day, I would like to specifically recognize Ammon residents Gary and Tesra Tiblow. Gary and Tesra are the creators of the Facebook pagecalled "Idaho Falls Blessings," a page where people in need can openly ask for help with food, clothing, or financial assistance and other members of the community freely offer that assistance. In addition, The Tiblows have created a food pantry box in front of their home for people who may be in need. The Tiblows freely give, and are a great example to the community of those who go the 'Extra Mile.'" 7 of 24 CITY OF AMMONPROCLAMATION SMALL BUSINESS SATURDAY NOVEMBER 24, 2018 Whereas,thegovernmentofAMMON, IDAHO,celebratesourlocalsmallbusinessesandthe contributionstheymaketoourlocaleconomyandcommunity;accordingtotheUnitedStatesSmall BusinessAdministration,therearecurrently30.2millionsmallbusinessesintheUnitedStates,they represent99.7percentofallbusinesseswithemployeesintheUnitedStates,areresponsiblefor65.9 percentofnetnewjobscreatedfrom2000to2017;and Whereas,smallbusinessesemploy47.5percentoftheemployeesintheprivatesectorintheUnited States;and Whereas,90%ofconsumersintheUnitedStatessaySmallBusinessSaturdayhashadapositiveimpact ontheircommunity;and Whereas,89%ofconsumerswhoareawareofSmallBusinessSaturdaysaidthedayencouragesthemto ShopSmallallyearlong;and Whereas,73%ofconsumerswhoreportedlyShoppedSmallatindependently-ownedretailersand restaurantsonSmallBusinessSaturdaydidsowithfriendsorfamily;and Whereas,themostreportedreasonforconsumersawareofthedaytoshopanddineatsmall, independently-ownedbusinesseswastosupporttheircommunity(64%);and Whereas,AMMON, IDAHOsupportsourlocalbusinessesthatcreatejobs,boostourlocaleconomyand preserveourcommunities;and Whereas,advocacygroups,aswellaspublicandprivateorganizations,acrossthecountryhaveendorsed theSaturdayafterThanksgivingasSmallBusinessSaturday. Now,Therefore,I,SEAN COLETTI,MayorofAMMON, IDAHOdoherebyproclaim,November24, 2018,as: SMALLBUSINESSSATURDAY Andurgetheresidentsofourcommunity,andcommunitiesacrossthecountry,tosupportsmall businessesandmerchantsonSmallBusinessSaturdayandthroughouttheyear. ________________________________ Sean Coletti, Mayor ATTEST: ________________________________ Rachael Sanders, City Clerk ProclamationSmall Business Saturday11.01.2018 8 of 24 9 of 24 10 of 24 Ammon City Council November 1, 2018 Mayor Coletti and City Councilmembers: Discussion and Approval of the Ground Water Mitigation Agreement (Settlement Agreement Between The Surface Water Coalition, Participating Members of Idaho Ground Water Appropriators, Inc., and Signatory Cities) Staff Presenting: Scott R. Hall, City Attorney Recommendation -Staff recommends approving Ground Water Mitigation Agreement - Summary of Analysis 1.In order to provide for prospective potential mitigation/curtailment resulting from a water/delivery call from the senior water right holders, City of Ammon is presented with the Settlement Agreement Between The Surface Water Coalition, Participating Members of Idaho Ground Water Appropriators, Inc., and Signatory Cities which provides sure remedy in the event of ground water mitigation and or curtailment. 2.The Agreement provides for protection against curtailment. 3.The Agreement provides a 35 year curtailment protection which the City can opt out of in any 3- year cycle unless the subject cities collective pumping exceeds certain amounts. 4.The Agreement allows for averaging of mitigation obligations to provide protection in low water year by averaging with high water years. 5.The Agreement allows Cities to combine together and will potentially provide a means of seeking legislative changes in ground water curtailment orders. 6.The Agreement provides an incentive for reduced lease costs with the City of Pocatello as more cities join the Agreement. 7.The Agreement allows for City to lease water storage in Palisades Reservoir from the City of Pocatello and ensures water mitigation/curtailment compliance. 8.The Agreement provides for participation in State sponsored recharge. 9.The Agreement allows for frequent review and reduction of water storage needs with the City of Pocatello as Ammon moves through water conservation and mitigation by metering, implementation of secondary water systems in City parks, implementation of secondary systems in subdivisions, recharge, rapid infiltration, etc. 10.The Agreement serves as one area of water conservation/mitigation compliance in addition to other means used by the city including but not limited to conservation, water storage tanks, no Sunday watering, even and odd watering days, secondary systems, recharge, rapid infiltrations, etc. 11.If the City does not enter into the Agreement at the present time, the City will likely be prohibited from entering into the Agreement in the future. 12.The City can exit the agreement at any time subject to the remaining funds already committed and paid being forfeited. 13.The agreement will commence January 1, 2019. 14.Annual pumping data must be provided to the contract administrator. 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.ci.ammon.id.us Page | 1 11 of 24 15.Rob Harris, the attorney retained by the City for assistance on water issues, has recommended entering into the Agreement. Financial Impact -There are financial impacts to the City of Ammon. The exact amount of the impact is not yet known and will not be known until other Cities in the East Snake River Aquifer determine if they intend to join. At present the obligation could be as much as $30,000 annually but must be paid in 3-year blocks in advance. Thus, the impact in the current 2018-2019 budget could be as much as $90,000.00. Moving forward into future years, the cost could be reduces for implementing water conversation and secondary water sources. Motion the City of Ammon enter into the Settlement Agreement Between The Surface Water Coalition, Participating Members of Idaho Ground Water Appropriators, Inc., and Signatory Cities as presented and authorize the mayor to sign. Attachments: 1.Settlement Agreement Between The Surface Water Coalition, Participating Members of Idaho Ground Water Appropriators, Inc., and Signatory Cities 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.ci.ammon.id.us Page | 2 12 of 24 Ammon City Council November 1, 2018 Mayor Coletti and City Councilmembers: Discussion of Resolution 2018-013R- Snow Removal Policy and Regulations Staff Presenting: Micah Austin, City Administrator Recommendation -Staff recommends approval of Resolution 2018-013R. Summary of Analysis 1.For several years, the City has adopted a snow proclamation in October or November to alert the public on the upcoming snow removal regulations and procedures that are in effect during the snow season. 2.This year, staff recommends adopting a resolution that combines past snow proclamations and the existing ordinances on snow removal procedures and regulations. The resolution is designed to be a tool for staff and an educational document for the public. As a resolution, it also carries greater weight for enforcement and is easier to track over time. 3.The snow removal resolution covers two sections. Section 1 address regulations during the snow season, such as on-street parking and moving snow from private property to the public right of way. Section 2 outlines the operating procedures for a Snow Event, such as the authority of Public Works Director, which streets will be plowed first, garbage collection, driveway access, and notification. 4.The regulation and procedures in the resolution are effective from November 15 to March 15. 5.The resolution defines a Snow Event as, A Snow Event in the City of Ammon is when the National Weather Service predicts the possibility of snowfall in excess of 2 inches and/or snow accumulation reaches 2 inches in any single snowstorm within the City of Ammon. 6.One of the more significant changes from previous proclamations is the language related to towing. This language is found in Section 1.3.c of the resolution. In summary, vehicles parked on a city street during a snow event would be towed without notice at the owners expense. 7.Another significant change from previous winters is the language related to driveway access. As recommended, the city would no longer clear driveway access. Financial Impact -The Public Works Department has $55,200 plus associated salaries and benefites budgeted for Fiscal Year 2019 for snow removal operations Motion I move to approve Resolution 2018-013R, thereby adopting the citys Snow Removal Regulations, Policies, and Operational Procedures for the 2018-2019 winter season. Attachments: 1.Resolution 2018-013R, Snow Removal Regulations, Policies, and Operational Procedures for winter 2018-19. 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.ci.ammon.id.us Page | 1 13 of 24 14 of 24 15 of 24 City Council Meeting: November 1, 2018 Mayor Coletti and City Councilmembers: Approval of Idaho Falls Joint Powers Agreement Department Head: Bruce Patterson Recommendation -Staff recommends: Approval authorization of Mayor to sign Summary of Analysis -Authorizes Ammon to make use of IDF ROW to install fiber optic at CEI. -. -Establishes a level of comfort for IDF as to terms. -Establishes the initial beneficiaries as IRON and Bonneville County (BC). -There is no direct benefit to Ammon today, this is done for our partners and to support regional connectivity. -The agreement may be terminated at any time. -It does not tie Ammon to IDF in any legal or operational sense. Financial Impact -No measurable impact. Ammon will be responsible for maintenance of the fiber. The cost of installation will be reimbursed by CEI and BC. IRON will trade bandwidth for access. All of the Motion Mayor to sign the JPA, finding it represents the best interests of the Ammon property owners and the surrounding community to work together as tax supported entities Attachments: 1.JPA 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.b.ci.ammon.id.us Page | 1 16 of 24 17 of 24 18 of 24 19 of 24 20 of 24 21 of 24 22 of 24 23 of 24 24 of 24