07.16.2020CouncilPacket
AMMON CITY COUNCIL MEETING
THURSDAY, JULY 16, 2020 7:00 P.M.
2135 SOUTH AMMON ROAD
AGENDA
A.CALL TO ORDER: Mayor Sean Coletti at 7:00 p.m.
Pledge of Allegiance Council Member Wessel
Prayer Council Member Wiscombe
B.CONSENT AGENDA:
1.Water Mitigation Lease
2.Accounts Payable Report: Exhibit A
3.Minutes:
i.July 2, Regular Meeting
ii.July 9, Work Session
C.PROCLAMATIONS AND ANNOUNCEMENTS
D.PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit)
E.PUBLIC HEARINGS:
F.ACTION ITEMS:
1.Contract for Service Ammon Arts Community Theater (Micah Austin, City Administrator)
2.Governors Public Safety for Property Tax Relief Program (Micah Austin, City Administrator)
3.Resolution 2020-008R Bonneville County Fire District (Micah Austin, City Administrator)
G.DISCUSSION ITEMS:
1.Staff Items
2.City Council Items
3.Items
H.EXECUTIVE SESSION:
1.Real Property Acquisition Idaho Code 74-206 (1) (c)
I.ADJOURN
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AMMON CITY COUNCIL MEETING
THURSDAY, JULY 2, 2020 7:00 P.M.
2135 SOUTH AMMON ROAD
AGENDA
A.CALL TO ORDER: Mayor Sean Coletti at 7:00 p.m.
Pledge of Allegiance Councilmember Wiscombe
Prayer Council President Slack
B.CONSENT AGENDA:
1.Accounts Payable Report: Exhibit A
2.Minutes:
i.June 18, Regular Meeting
C.PROCLAMATIONS AND ANNOUNCEMENTS
D.PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit)
E.PUBLIC HEARINGS:
F.ACTION ITEMS:
1.Ordinance 641 Water Bond Financing (Micah Austin, City Administrator)
2.EIRWWA CAS Agreement
3.EIRWWA RFP
4.Resolution 2020-007R Surplus Property (Micah Austin, City Administrator)
G.DISCUSSION ITEMS:
1.Staff Items
i.Bonneville County Fire District
ii.Fiber LID #1 Delinquent Account Discussion
2.City Council Items
3.Items
H.ADJOURN
MINUTES
City Officials Present: Mayor Sean Coletti (via Zoom)
Council President Russell Slack (in person)
Councilmember Rex Thompson (in person)
Councilmember Byron Wiscombe (in person)
Councilmember Craig Tibbitts (in person)
Councilmember Josh Wheeler (via Zoom
City Attorney Scott Hall (in person)
City Administrator Micah Austin (in person)
Finance Director Jennifer Belfield (via Zoom)
Fire Chief Stacy Hyde (in person)
City Clerk Kristina Buchan (in person)
City Officials Absent: Councilmember Scott Wessel (in person)
Ammon City Council 07/14/2020Page 10 of 32
A.CALL TO ORDER: Mayor Coletti opened the meeting at 7:00 p.m. at the Ammon City Hall building located
at 2135 South Ammon Road. Council Member Wiscombe led the Pledge of Allegiance and Council
President Slack offered a prayer.
B.CONSENT AGENDA:
a.Accounts Payable Report: Exhibit A
b.Minutes:
i.June 18, Regular Meeting
Council discussed various items within the financials with staff explanation for each.
It was moved by Council President Slack and seconded by Council Member Wheeler to approve the consent
agenda. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ
C.ACTION ITEMS:
1.Ordinance 641 Water Bond Financing (Micah Austin, City Administrator)
City Administrator Micah Austin presented Council with the final Water Bond information noting the
especially low interest rate and continued payment breakdown and how that cost savings might be
repurposed.
Recommendation
Staff recommends adoption of Ordinance 641 and Summary
Summary of Analysis
1. On January 5, 2012, the City of Ammon issued a water revenue bond (Series 2012) in the
amount of $14,287,000. The principal amount remaining is $8,802,634.
2. Interest rates are now at an all-time low. Refinancing the bond now will create significant
interest savings over the remaining years of the bond.
3. The cost of refinancing the bond is $80,000.
4. The following firms are involved in the refinancing of this bond:
a. Lewis Young Robertson & Burningham (David Robertson), Financial Advisor
b. Piper Sandler (Eric Heringer), Placement Agent
c. MSBT (Stephanie Bonney), Bond Counsel
5. Our current annual payment is $955,302.
6. After refinancing, our annual payment will be approximately $863,000.
7. The final interest rate for the bond will be 1.21%
8. Staff recommends approval of Ordinance 641 and Summary and to waive the three readings.
Financial Impact
- Refinancing the bond will cost $80,000 in administrative, legal, and underwriting fees. These
will be paid from the Water Fund, GL# 61-610-610- PROFESSIONAL SERVICES
- If refinanced, the total savings over the remaining life of the bond will be $572,057.
It was moved by Council Member Wheeler and seconded by Council President Slack to dispense with the
.
aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ
It was moved by Council Member Wheeler and seconded by Council President Slack to adopt Ordinance
No. 641 as an ordinance of the City of Ammon on its third and final reading. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ
ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ
2.EIRWWA CAS Agreement
Administrator Austin invited Alan Geisbrecht, a representative from EIRWWA, to present the
information related to the CAS Agreement to Council for discussion. Council discussed the
proposal with input from Mayor Coletti and Alan Geisbrecht.
Recommendation
Ammon City Council 07/14/2020Page 11 of 32
- Staff recommends the City Council approve the proposed CAS in order for the EIRWWA
representative to sign it at the next July 23 board meeting.
Summary of Analysis
EIRWWA is currently operating under an NPDES permit (from EPA) that includes a compliance
schedule with some confusing/difficult interim milestones.
Idaho DEQ is in the process of taking over administration of the NPDES program from EPA,
which gives DEQ authority to enter into a CAS with EIRWWA superseding the NPDES
compliance schedule.
NPDES permit conditions are inflexible and difficult to change. DEQ has indicated that making
reasonable and justified changes to this CAS will be much easier.
Key provisions of the proposed CAS:
o Extends deadlines for interim milestones for phosphorus compliance.
o Extends the final compliance date for new phosphorus limits by almost 2 years (from
November 1, 2021 to September 1, 2023).
o Adds a requirement to submit an annual Strategic Improvement Plan which includes
a onal equivalent either as a public
or
As part of the negotiations, DEQ is committing to evaluating the possibility of transferring
Each of the 4 entities that make up EIRWWA must approve the CAS to give EIRWWA
authority to sign and bind the entities to the CAS.
Financial Impact
- The financial impact will be on EIRWWA. The city of Ammon may have some liabilities that are
not known at this time.
It was moved by Council President Slack and seconded by Council Member Tibbitts to approve the CAS for
the CAS on behalf of the City of Ammon.
aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ
3.EIRWWA RFP
Mayor Coletti led a discussion with Council regarding the potential for the privatization of the
EIRWWA System. Counsel Scott Hall reviewed the legal limitations of moving forward with a
privatization of the system and what it would mean for the City and its residents. Hall detailed
the monetary implications of the transition. Coletti added that there could be multiple agencies
interested in a purchase if an RFP and reviewed the potential benefits to the system and the
residents. Coletti and Hall both reminded Council that moving forward with exploring an RFP did
not require a decision by Council and a decision would still be contingent on input from the other
partners in EIRWWA. Council asked Mayor Coletti to continue discussions with other EIRWWA
board members.
Council did not take action on this item and instead recommended that Mayor Coletti continue with
discussions with the EIRWWA board
4.Resolution 2020-007R Surplus Property (Micah Austin, City Administrator)
Austin detailed the items included within the resolution and gave specifics about each, three
garbage trucks needing to be phased out of service. Council discussed the vehicles and the
purpose they had served for the City in the past.
Recommendation
- Staff recommends approving designating the equipment and city property items listed in Table 1
as surplus.
Summary of Analysis
1. The Public Works Department is ready to surplus three vehicles that have fulfilled their useful
life and function for the Ammon Community.
Ammon City Council 07/14/2020Page 12 of 32
2. All three vehicles have been utilized by the Sanitation Division and were all originally purchased
as sanitation trucks.
3. The 2008 Autocar was Ammons first automated sanitation truck and one of the first in the
region. Ammon led the way with innovating the sanitation business with this truck.
4. The 1989 GMC Topkick was the first brand new sanitation truck ever purchased by the City of
Ammon. It was later turned into a dump truck after the sanitation components were no longer
useful. It is now a chassis only and not used for any purpose.
5. The 1996 Volvo has been a faithful sanitation truck for many years and will be remembered
fondly.
Financial Impact
- The listed assets belong to the Sanitation Fund. All revenues collected from the surplused property
will stay within the Sanitation Fund for the purpose of improving the efficiency, reliability, and
affordability of the residential sanitation program.
It was moved by Council President Slack and seconded by Council Member Tibbitts to approve Resolution
2020-007R and designate the property listed in Table 1 as surplus as presented. aƚƷźƚƓ ƦğƭƭĻƭ
ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ ΛźƭĭƚƒĬĻ ƭƷĻƦƦĻķ ƚǒƷ ƚŅ ƷŷĻ Ʃƚƚƒ ğƓķ ķźķ ƓƚƷ ǝƚƷĻ ƚƓ Ʒŷźƭ źƷĻƒΜ
I.DISCUSSION ITEMS:
1.Staff Items
i.Bonneville County Fire District
Fire Chief Hyde led conversation with Council. Hyde noted that since the last Council
meeting, Ammon and the Fire District have met on three separate occasions and he was
comfortable with how the meetings had been progressing. Council discussed the makeup of
the Commission and election process as well as the relationships with other local
municipalities and how they might be impacted.
ii.Fiber LID #1 Delinquent Account Discussion
Finance Director Jennifer Belfield outlined the steps to move forward with identifying LID #1
accounts without payment. Belfield spoke with County representatives and recommended a
Resolution to be approved by Council to submit delinquent properties to be submitted to the
County for repayment.
iii.Ammon Days Update
Austin updated Council on the amended plans for Ammon Days including staffing, food
options, activities, and talent portions of the day. Staff continues to monitor plans for the
event and adjusts as necessary.
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J.ADJOURN The meeting was adjourned at 9:04pm
_____________________________
Sean Coletti, Mayor
_____________________________
Kristina Buchan, City Clerk
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2135 SOUTH AMMON ROAD
CITY COUNCIL WORK SESSION
THURSDAY, JULY 09, 2020 4:30 P.M.
AGENDA
A.CALL TO ORDER: Mayor Sean Coletti at 4:30 p.m.
B.CONSENT AGENDA:
1.Department of Energy (DOE) Water Conservation Grant Authorization
2.Bonneville County Hazard Mitigation Plan
C.PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit)
D.ACTION ITEMS:
1.Resolution 2020-008R Bonneville County Fire District
2.Resolution 2020-009R Fiber LID #1 Delinquent Accounts
E.DISCUSSION ITEMS:
1.Fiscal Year 2021 Budget
F.ADJOURN
MINUTES
City Officials Present: Mayor Sean Coletti
Council President Russell Slack
Councilmember Rex Thompson
Councilmember Scott Wessel
Councilmember Byron Wiscombe
Councilmember Craig Tibbitts
Councilmember Josh Wheeler
City Attorney Scott Hall
City Administrator Micah Austin
Finance Director Jennifer Belfield
Fire Chief Stacy Hyde
City Clerk Kristina Buchan
A.CALL TO ORDER: Mayor Coletti opened the meeting at 4:30 p.m. at the Ammon City Hall building located
at 2135 South Ammon Road.
B.CONSENT AGENDA:
1.Department of Energy (DOE) Water Conservation Grant Authorization
2.Bonneville County Hazard Mitigation Plan
Council discussed each of the items within the consent agenda and reviewed the impact each item
will have for the City. Staff answered any questions from Council on each item.
It was moved by Council President Slack and seconded by Council Member Wessel to approve the DOE
Water Conservation Grant Authorization. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ
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It was moved by Council President Slack and seconded by Council Member Wiscombe to approve the
Bonneville County Hazard Mitigation Plan. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ
F.ACTION ITEMS:
a.Resolution 2020-008R Bonneville County Fire District
Administrator Micah Austin and Fire Chief Hyde reviewed the resolution presented to Council and
discussed pros and cons of joining into the Fire District. Staff discussed additions and changes to the
resolution as presented. Council discussed positions on the transition and sought input from staff.
The pros included; a consistent revenue stream, access to newer equipment, access to a larger
reserve, no significant change in tax implications to citizens, step toward mutual/automatic aid with
IFFD, and the potential for a new/shared fire station
The cons included; a significant change to the existing culture of Ammon Fire - including existing
issues between the Fire District and IFFD and a transition to new supervising staff, and the potential
for a step back in process toward mutual aid.
As discussion continued, Council and Staff recognized the concern that no employee manuals or
policies or Standards of Procedure existed currently within the District and that those items were
needed for Council and Staff to feel comfortable with moving forward.
It was moved by Council President Slack and seconded by Council Member Thompson to table the
decision to join the Bonneville County Fire District to allow committees to discuss Standard Operating
Procedures, employee policies and transition plans, and other considerations. aƚƷźƚƓ ƦğƭƭĻƭ ǞźƷŷ ǝƚƷĻ
ĬǤ Ʃƚƌƌ ĭğƌƌ
Wessel: Yes
Wiscombe: Yes
Thompson: Yes
Slack: Yes
Tibbitts: Yes
Wheeler: No, we have a solid agreement and timing issues dictate that Council should move forward
b.Resolution 2020-009R Fiber LID #1 Delinquent Accounts
Austin explained the list of delinquent accounts presented to Council, Finance Director Jennifer
Belfield reviewed the details noting that any account two years past due was included on the list and
would be sent to the County to be added to tax rolls on an annual basis. Belfield updated Council on
changes to Exhibit A included in the packet noting that contact had been made with all but three of
the accounts on the original document and would be paid in full or in payment plans. Belfield added
that the exhibit listing accounts was needed by the County to add information to tax accounts.
Recommendation
- Staff recommends approval of Resolution 2020-009R
Summary of Analysis
1. In 2017, the City of Ammon created Fiber Optic Local Improvement District #1 (LID 1) which
constructed fiber optic lines in the subdivisions of The Cottages and Stonehaven.
2. The City has identified 12 properties from LID-1 as listed in Exhibit A to Resolution 2020-009R,
that are delinquent for more than two years on required assessments towards LID-1.
3. Pursuant to Section 50-1715, Idaho Code, the Ammon City Council may certify delinquent LID-1
assessment installments to the tax collector, and when so certified such delinquent installments
shall be extended on the tax rolls and collected instructs the City to certify delinquent accounts
to the Bonneville County Commissioners for the purpose of placing the amounts past due on the
tax roll and thereby requiring collection of these amounts along with property taxes.
4. Resolution 2020-009R official transmits the list of delinquent accounts to the Bonneville County
Commissioners for placement of these on the tax rolls.
Ammon City Council 07/14/2020Page 16 of 32
Financial Impact
- There are 12 delinquent accounts. Each account is two years past due with a total amount owed of
$401.17. These fund, when collected, will be submitted directly to the LID1 fund.
It was moved by Council Member Tibbitts and seconded by Council President Slack to x with update to
Exhibit A. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ
G.DISCUSSION ITEMS:
1.Fiscal Year 2021 Budget
Belfield reviewed highlights of the budget with Council, outlining any changes made to the budget
since the last meeting. Belfield noted specifically additions for COVID-19 spending in a few locations
and increases in a few line items to be reviewed. Council and Staff discussed each section. Council
discussed in detail the implications of taking the 3% increase to property taxes or the funding offered
from state and federal sources from CARES Act funds.
2.Ammon Days
Mayor Coletti addressed ongoing concerns regarding the continuation of Ammon Days and reviewed
a few options for consideration. Coletti gave detail regarding options for the event including a largely
scaled down event that would still give the opportunity for an event to take place. Specifics regarding
the new plan for events would be presented to Council and the public as they are developed.
3.Mask Mandate
Mayor Coletti led a discussion regarding the consideration of a mask ordinance for the City of
Ammon. Coletti noted that he was not in favor of mask ordinance at this time but would be in favor
of supporting the use of masks and presenting information to the public in that line. Coletti also
noted that he had been attending regular meetings with Eastern Idaho Public Health and thought it
wise that Ammon follow guidelines from that department and not establish their own.
H.ADJOURN The meeting was adjourned at 6:45pm
_____________________________
Sean Coletti, Mayor
_____________________________
Kristina Buchan, City Clerk
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