09012011CouncilMinutes
CITY OF AMMON
CITY COUNCIL MINUTES
THURSDAY, SEPTEMBER 1, 2011
AGENDA:
CITY OF AMMON
2135 SOUTH AMMON ROAD
CITY COUNCIL AGENDA
THURSDAY, SEPTEMBER 1, 2011 – 7:00 P.M.
CALL TO ORDER:
Mayor Steven Fuhriman at 7:00 p.m.
Pledge of Allegiance – Councilmember Kirkham
Prayer – Councilmember Bean
MINUTES:
None
ITEMS FROM MAYOR:
CONSENT AGENDA:
Business License*
Accounts Payable – Exhibit A
ITEMS FOR/FROM TREASURER:
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation)
PUBLIC HEARINGS:
2011-013 Annual Appropriation/Budget*
ACTION ITEMS:
1.Ord. #507 Annual Appropriation FY 2011 – 2012 Budget (Jennifer)*
2.Ord. #508 Title 4 Chapter 9 and Title 8 Chapter 6 Revisions*
3.Resolution 2011-015 DEQ Wastewater Study Grant*
4.Emergency Purchase of Sanitation Truck (Ray)
DISCUSSION ITEMS:
1.Investment (Russell)
2.Social Media and/or Public Notification Methods (Sean/Ron)
3.Right of Way Maintenance (Brian)
4.Signs (Ron)
EXECUTIVE SESSION:
1.Personnel Evaluations - Idaho Code 67-2345 (1-b)
2.Real Property Acquisitions - Idaho Code 67-2345 (1-c)
3.Pending Litigation - Idaho Code 67-2345 (1-f)
MINUTES
City Officials Present:
Mayor Steve Fuhriman
City Councilmember Dana Kirkham
City Councilmember Lee Bean
City Councilmember Rex Thompson
City Councilmember Brian Powell
City Councilmember Sean Coletti (Arrived at 7:05 p.m.)
City Councilmember Russell Slack
City Attorney Scott Hall
City Clerk Ron Folsom
Deputy City Clerk Rachael Brown
City Treasurer Jennifer Belfield
City Engineer Lance Bates
Public Works Director Ray Ellis
I.T. Director Bruce Patterson
City Officials Absent:
None
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CALL TO ORDER:
Mayor Steven Fuhriman opened the meeting at 7:00 p.m. at the City Hall building located at 2135 South
Ammon Road. Councilmember Kirkham led the Pledge of Allegiance. Councilmember Bean offered the prayer.
MINUTES:
None
ITEMS FROM MAYOR:
Mayor Fuhriman updated the Council about the Board meeting for the Idaho Independent
Intergovernmental Authority (III-A) meeting he attended, and said it went very well. Mayor Fuhriman said the III-A Board’s original
goal was to have 400 members by this point in time, but they are now up to 825 members.
CONSENT AGENDA:
Business License*: Councilmember Kirkham moved to approve the Business License Consent
Agenda, as presented. Councilmember Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Powell –
Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, and Councilmember Slack – Yes. The motion passed.
Accounts Payable – Exhibit A: Councilmember Powell asked Ray if the chip seal project on Ammon Road was only
$8,000 for the entire project. Ray said the bill Councilmember Powell was asking about was for sweeping up the rocks after the chip
seal, but the actual cost of the chip seal project would be close to $75,000. Councilmember Kirkham asked Ray about the cost for the
sanitation trucks being down the prior week. Ray said the cost was about $5,000. Councilmember Kirkham moved to approve the
Accounts Payable – Exhibit A, as presented. Councilmember Slack seconded. Roll Call Vote: Councilmember Kirkham – Yes,
Councilmember Slack – Yes, Councilmember Thompson – Yes, Councilmember Bean – Yes, Councilmember Powell – Yes, and
Councilmember Coletti - Yes. The motion passed.
ITEMS FOR/FROM TREASURER:
None
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation)
None
PUBLIC HEARINGS:2012-013 Annual Appropriation/Budget*:
Mayor Fuhriman opened the public hearing, and
explained the hearing procedure to the public. There were no comments from the public, and no written comment was received.
Councilmember Kirkham said this item has been previously discussed and is only on the Agenda today because of a typo.
Councilmember Thompson said in the budget, the employee benefits are still being called Delta Dental and it should be changed to
Health Reimbursement Accounts (HRA) Benefits. Jennifer said she would make that change. Ron explained to the Council that there
was another error on the budget, but that it had been republished. Scott said the error was made by the Post Register.
Mayor Fuhriman closed the public hearing.
ACTION ITEMS:
1. Ord. #507 Annual Appropriation FY 2011 – 2012 Budget (Jennifer)*:
Councilmember Kirkham read
Ordinance #507 and Summary: AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATIONS ORDINANCE FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2011 APPROPRIATING THE SUM OF $19,744,663 TO DEFRAY THE EXPENSES
AND LIABILITIES OF THE CITY OF AMMON, IDAHO FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF A
SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH
SAID APPROPRIATION IS MADE. Councilmember Kirkham moved that the City Council dispense with the rule requiring the
reading of the ordinance on three different days and that the three readings be waived. Councilmember Powell seconded. Roll Call
Vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Bean – Yes,
Councilmember Thompson – Yes, and Councilmember Slack – Yes. The motion passed.
Councilmember Kirkham read Ordinance #507 and Summary: AN ORDINANCE ENTITLED THE ANNUAL
APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011 APPROPRIATING THE SUM OF
$19,744,663 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF AMMON, IDAHO FOR SAID FISCAL
YEAR; AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE
OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATION IS MADE. Councilmember Kirkham moved for the adoption
of Ordinance #507 as an ordinance of the City of Ammon on its third and final reading. Councilmember Powell seconded. Roll Call
Vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Bean – Yes,
Councilmember Thompson – Yes, and Councilmember Slack – Yes. The motion passed.
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2. Ord. #508 Title 4 Chapter 9 and Title 8 Chapter 6 Revisions*:
Ron explained the changes in definitions and the
revisions.Councilmember Powell read Ordinance #508 and Summary: AN ORDINANCE OF THE CITY OF AMMON, OF THE
STATE OF IDAHO, AMENDING PORTIONS OF THE CITY CODE TITLE 4, BUSINESS REGULATIONS, CHAPTER 9,
ITINERANT MERCHANTS, MOBILE FOOD VENDORS, DOOR-TO-DOOR SALESMAN, SECTION 2, DEFINITIONS,
GARAGE/YARD/LAWN SALE; SECTION 3, ITINERANT MERCHANTS LICENSE REQUIRED, EXCEPTIONS, ITEM B.,
GARAGE/YARD/LAWN SALES; TITLE 8, PUBLIC UTILITIES AND PROPERTY, CHAPTER 6, USE OF PUBLIC
SIDEWALKS, SECTION 11, VIOLATIONS AND PENALTIES; PROVIDING SEVERABILITY; PROVIDING REPEAL OF
CONFLICTING ORDINANCES; AND PROVIDING EFFECTIVE DATES. Councilmember Powell moved that the City Council
dispense with the rule requiring the reading of the ordinance on three different days and that the three readings be waived.
Councilmember Coletti seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember
Kirkham – Yes, Councilmember Bean – Yes, Councilmember Thompson - Yes, and Councilmember Slack – Yes. The motion passed.
Councilmember Powell read Ordinance #508 and Summary: AN ORDINANCE OF THE CITY OF AMMON, OF THE
STATE OF IDAHO, AMENDING PORTIONS OF THE CITY CODE TITLE 4, BUSINESS REGULATIONS, CHAPTER 9,
ITINERANT MERCHANTS, MOBILE FOOD VENDORS, DOOR-TO-DOOR SALESMAN, SECTION 2, DEFINITIONS,
GARAGE/YARD/LAWN SALE; SECTION 3, ITINERANT MERCHANTS LICENSE REQUIRED, EXCEPTIONS, ITEM B.,
GARAGE/YARD/LAWN SALES; TITLE 8, PUBLIC UTILITIES AND PROPERTY, CHAPTER 6, USE OF PUBLIC
SIDEWALKS, SECTION 11, VIOLATIONS AND PENALTIES; PROVIDING SEVERABILITY; PROVIDING REPEAL OF
CONFLICTING ORDINANCES; AND PROVIDING EFFECTIVE DATES. Councilmember Powell moved for the adoption of
Ordinance #508 and Summary as an ordinance of the City of Ammon on its third and final reading. Councilmember Coletti seconded.
Roll Call Vote: Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Kirkham – Yes, Councilmember Bean
– Yes, Councilmember Thompson - Yes, and Councilmember Slack – Yes. The motion passed.
3. Resolution 2011-015 DEQ Wastewater Study Grant*:
Lance said this resolution is another step in the process of
applying for the Wastewater Study Grant. Lance informed the Council the Department of Environmental Quality (DEQ) has been
pressing for completion of the application to confirm the City’s intent to take the grant money if it is available. Lance said he sent a
letter to the DEQ informing them of the City’s intent, and that it is in the budget.
Councilmember Slack moved to approve Resolution 2011-015 DEQ Wastewater Study Grant and authorize the Mayor to
sign. Councilmember Bean seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Bean – Yes, Councilmember
Thompson – Yes, Councilmember Kirkham – Yes, Councilmember Powell – Yes, and Councilmember Coletti – Yes. The motion
passed.
4. Emergency Purchase of Sanitation Truck (Ray):
Ray Ellis said there was money in the 2011 budget to purchase a
truck, but he wants time to evaluate getting a second truck versus learning how to keep the current one running better. Ray said it has
continued to be a high maintenance item and he has spent $10,000 this year to keep the sanitation truck running. Ray said after
speaking with other sanitation companies, most all of them are dealing with high maintenance on the automated trucks. He said most
are having a very short maintenance cycle, from after 200 to 500 hours they are in the shop for a service. Councilmember Bean asked
about going back to the old system. Councilmember Powell asked about the general maintenance and keeping a supply of parts on
hand for repairs. Councilmember Kirkham asked who the City has doing the repairs. Ray said most of the City’s repairs are being
done by Kenworth.
Councilmember Slack moved to table the Emergency Purchase of Sanitation Truck. Councilmember Kirkham seconded. Roll
Call Vote: Councilmember Slack – Yes, Councilmember Kirkham – Yes, Councilmember Thompson – Yes, Councilmember Bean –
Yes, Councilmember Powell – Yes, and Councilmember Coletti – Yes. The motion passed.
DISCUSSION ITEMS:
1. Investment (Russell):
Councilmember Slack said the City has adopted an investment policy, but is not yet using it.
Councilmember Slack said he and Jennifer have discussed ideas for moving forward with the investment policy. Councilmember
Slack explained the financial needs for the improvements shown in SharePoint. Councilmember Kirkham asked who put the numbers
together. Councilmember Slack said that he and Jennifer put the numbers together. Councilmember Slack said with the sewer and
water projects being finished, he felt now some of the City’s roads need to be looked at. Councilmember Kirkham said the reality with
the roads is the City really can’t afford to take on any major projects. Councilmember Kirkham said with the new Asphalt Zipper, she
is hoping to get some of the Original Town Site roads done. Discussion ensued regarding investment plans. Jennifer asked the
Council how often they would like to review the strategic plan. Councilmember Kirkham said yearly. Councilmember Kirkham said
the reality is the City can’t survive on a low levy rate anymore. Councilmember Powell said the public should always get the level of
service they are willing to pay for. Discussion ensued regarding City growth.
2. Social Media and/or Public Notification Methods (Sean/Ron):
Ron said during the garbage crisis this last week; he
received an email from Councilmember Coletti inquiring about the City’s notification process. Ron said he wanted to talk about using
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Facebook and that there are a lot of cities, and State and Federal agencies using Facebook for notification. Ron said his only concern is
once the City posts something, people can post comments back. He has looked at Pocatello, Rexburg, and Spokane’s Facebook pages
and said none of the comments have been terrible. Ron said he and Bruce had spoken about how the City could use the existing phone
system during a crisis and Bruce explained how the procedure would work.
3. Right of Way Maintenance (Brian):
Councilmember Powell said there are some citizens that have landscaped their
swales, and asked if the City does maintenance in those areas is it necessary to put the landscape back the way it was. Councilmember
Slack said yes. Councilmember Kirkham said the landscape should be put back as good as, or better than it was. Councilmember Slack
said we need to protect the City’s assets. Discussion ensued regarding right-of-way maintenance. Councilmember Powell said the
maintenance of the right-of-way’s is not getting done, and the citizens have taken it upon themselves to maintain them.
Councilmember Thompson said the sprinkler systems need to be taken out of the right-of-way for future upgrades or widening of the
roads.
Tom Hunsaker, 2135 South Ammon Road said when he first moved to the City in 1997, a handout was given to citizens
regarding the rules for maintaining swales. He feels this handout would be a good idea again to instruct residents of what they can
and can’t do with the swales. Tom said on his street there is a foot wide concrete strip between the pavement and grass that has helped
to keep the road from deteriorating. Councilmember Coletti said that’s a good idea.
Ray said there is a lady on Rosedale that wants the City to reclaim the right-of-way. Councilmember Powell said at the end of
October after everyone in that area has blown out their sprinklers, the City needs to take them out at that point and cap them. Ray said
he feels the City should identify them and notify the home owner they have till spring to remove the sprinkler systems from the right-
of-way. Councilmember Kirkham said in the Cottages, the City made everyone tear out their swales. Discussion ensued about the
swales and right-of-way issues.
4. Signs (Ron):
Ron informed the Council of an abundance of banners being put up all over the City, and that Shawna has
been removing illegally placed signs. Ron said one particular intersection at Ammon Road and Sunnyside Road that looks awful
because of the signs. Ron said Shawna would like to contact the sign owners and tell them to remove the signs, but would like the
Council’s direction as to how they would like her to handle the signs. Councilmember Kirkham said Shawna should remove all of the
signs in the right of way and store them in the basement to see if she hears from anyone about them. Ron said he would like to change
the sign ordinance in title 10 to say Shawna will pull the sign and give the owners 48 hours to respond before the sign is destroyed.
th
Ron said The Judicial Confirmation hearing is scheduled for September 27 at the Courthouse at 1:30 p.m. Ron reported
Stephanie said she would like as many of the Councilmembers as possible to show as much support as possible
5. Misc.:
Lance updated the Council about the railroad crossing on 17th Street. Lance said Scott has reviewed the
agreement and is ok with the wording. Lance told the Council this item will be on the next Council Agenda for approval to have the
state to pay for signals at 17th street. Lance said the City would need to provide a contractor to do some of the work and provide
flagging.
Councilmember Slack spoke with Target and updated the Council about accident data he received from the County. He feels
if we don’t work on getting an exit, nobody from Idaho Falls will shop there. Councilmember Kirkham said even without the
construction, it is still not convenient.
Councilmember Slack said he spoke to the vendors that had booths at Ammon Days and asked how the day went. He said the
consensus was 8 a.m. to 5 p.m. was too long for the vendor booths. Councilmember Kirkham suggested having booths from noon to 5
p.m. Councilmember Slack suggested cutting out the breakfast. Discussion ensued regarding suggestions for next year’s Ammon
Days.
Councilmember Kirkham attended the Eastern Idaho Regional Waste Water Authority (EIRWWA) meeting in
Councilmember Bean’s absence. She felt the main thing that came out of the meeting was that, they were holding off buying the
membranes and there was a lengthy discussion about whether or not to purchase the membranes. Lance said the price of the
membranes has a contract on them and in the contract language there were methods of increasing the cost if their costs increased.
Councilmember Kirkham said it was very clear to her that there needs to be a manager.
Councilmember Kirkham said Lance received an additional bill today in the amount of $48,000 for additional costs for the
City pushing Owen Street to be open on Tuesday. She spoke with HK Contractors and that cost was if they worked through the
weekend. Councilmember Kirkham said the actual cost should be around $13,000.
Councilmember Coletti presented the Council with four possible designs for a sign to be placed in front of the Fire Station for
the Ammon Patrol. Councilmember Coletti felt the signs didn’t look as nice as having the lettering on the building itself. He said the
Sheriff’s Department will pay for the lettering.
Scott asked the Council if there were any particular areas they would like the officers to place their mobile speed limit
indicator signs. Councilmember Kirkham suggested Eagle Drive.
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EXECUTIVE SESSION:
1. Personnel Evaluations - Idaho Code 67-2345 (1-b)
2. Real Property Acquisitions - Idaho Code 67-2345 (1-c)
3. Pending Litigation - Idaho Code 67-2345 (1-f)
Councilmember Kirkham moved to adjourn into executive session pursuant to Idaho Code 67-2345 (1- b & f).
Councilmember Slack seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Slack – Yes, Councilmember
Thompson – Yes, Councilmember Bean – Yes, Councilmember Powell – Yes, and Councilmember Coletti – Yes. The motion passed.
The meeting adjourned at 9:15p.m.
__________________________________________
Mayor, Steven Fuhriman
_________________________________________________
City Clerk, Ron Folsom
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